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June 1, 2021 at 5:30 PM - Regular Meeting

Agenda
1. Call Regular Meeting To Order
Presenter:  Board Chair
2. Welcome
Presenter:  Board Chair
Description:  Guests attending the meeting will be introduced.
3. Public Participation
Description:  This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda.  There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.
4. Agenda Review
Presenter:  Board Chair
5. 2021-22 Budget Hearing
Presenter:  Board Chair
5.A. Declaration of Public Meeting
Presenter:  Board Chair
5.B. Invitation for Comments from the Public
Presenter:  Board Chair
5.C. Action, if any, on Public Comments
Presenter:  Board Chair
5.D. Closing of Hearing
Presenter:  Board Chair
6. 2020-21 Supplemental Budget Hearing
Presenter:  Board Chair
6.A. Declaration of Public Meeting
Presenter:  Board Chair
6.B. Invitation for Comments from the Public
Presenter:  Board Chair
6.C. Action, if any, on Public Comments
Presenter:  Board Chair
6.D. Closing of Hearing
Presenter:  Board Chair
7. Action Items
Presenter:  Board Chair
7.A.  Consent Agenda
Presenter:  Board Chair
Description:  The Lane ESD Board of Directors has agreed to implement a consent agenda.  All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.  

Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda.  

Back-up materials for consent agenda items are included in the agenda packet as needed.  Minutes of this meeting will reflect action on each item.  

If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda.   

BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below.
 
1. Lane ESD Board Meeting Minutes of May 4, 2021
2. Human Resource Report, dated June 1, 2021
7.B. Accept Financial Report
Presenter:  Board Chair
Description:  BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for May 2021.
Attachments: (1)
7.C. Adopt Supplemental Budget and Make Appropriations
Presenter:  Board Chair
Description:  The Board of Directors of Lane ESD will approve increasing the total appropriation of all funds and adopt a supplemental budget for the fiscal year 2020-21, increasing the total budget by $7,300,000 to the sum of $58,006,958.

 
Attachments: (1)
7.D. Adopt 2021-22 Budget and Make Appropriations
Presenter:  Board Chair
Description:  BE IT RESOLVED that the Board of Directors for Lane Education Service District hereby adopts the budget for the 2020-21 fiscal year in the total sum of $50,706,958  now on file at the Office of the Superintendent.
BE IT RESOLVED that for the fiscal year beginning July 1, 2020,  the amounts shown below are hereby appropriated for the purposes indicated within the funds listed on the attached document.
BE IT FURTHER RESOLVED, that the following ad valorem property taxes are hereby imposed and categorized for tax year 2020-21 upon the assessed value of all taxable property within the district:
Permanent tax rate subject to the Education Limitation: $.2232 per $1,000 of assessed value.
Attachments: (1)
7.E. Approve Agreement for Management Team
Description:  Representing the Management Team of Lane ESD, for 2021-22, Superintendent Scurto recommends the Board Directors of Lane Education Service District approves a 2.5% Cost of Living increase where appropriate, and a monthly insurance cap increase to for all management staff to align with the LCEA agreement. 
7.F. Implement Board Policy GDPA: Layoff/Recall - Classified (Reduction in Force)
Description:  The Board of Directors of Lane ESD will implement its policy GDPA: Layoff/Recall - Classified:

.25 FTE Program Assistant, Accounting
.50 FTE Coordinator, Youth Transition Program, School Improvement

Program Assistant, Accounting: This reduction is due to a reduction in grant funding and support to the Driver Education Grant.

YTP Regional Coordinator: This reduction is due to a program level re-organization of CTE supports to districts.

 
7.G. Adopt Meeting Calendar for 2021-22
Presenter:  Board Chair
Description: 
The Board of Directors will review the proposed calendar for 2021-22, discuss and approve holding meetings on the first Tuesday of each month. 

BE IT RESOLVED that the Board of Directors of Lane Education Service District adopt the meeting calendar for 2019-20, as follows:
  • Potential July Date
  • August 3, 2021
  • September 7, 2021 (day after Labor Day) (Rosh Hashanah)
  • October 5, 2021
  • November 2, 2021
  • December 7, 2021
  • January 4, 2022
  • February 1, 2022
  • March 1, 2022
  • April 5, 2022
  • May 3, 2022 (Eid al-Fitr (End of Ramadan))
  • June 7, 2022
7.H. Authorize Emergency Procurement
Presenter:  Board Chair, Superintendent Scurto
Description:  The Board of Directors of Lane ESD will approve emergency procurement of security equipment for the agency campuses.  Due to a consistent and documented increase in vagrancy, vandalism and crime, the agency seeks to install cameras and security equipment to enable monitoring and loss mitigation.
8. Discussion/Reports
8.A. Legislative Update
Presenter:  Superintendent Tony Scurto
Description:  Superintendent Scurto will provide an update in legislative activities if there are any updates.
Attachments: (4)
8.B. Superintendent Report
Presenter:  Superintendent Tony Scurto
8.C. Strategic Planning
Presenter:  Superintendent Scurto
Description:  Superintendent Scurto will discuss his vision, the process and timeline for strategic planning.
Attachments: (1)
8.D. OSBA Fall Convention 2021
Description:  The Convention for 2021 is in Salem.  The Board, advisors and liaisons will discuss attendance at the event.  The dates are November 11-13, 2021.
Attachments: (1)
9. Information from Administrative Staff
Presenter:  Administrative Staff
Description: 
The directors of Human Resources and Title Programs, Special Education, Business Services, Technology and School Improvement have submitted written reports  to the Board on matters of interest concerning his/her area of responsibility.
 
Attachments: (2)
10. Board Member Reports and Comments/Agenda Planning
Presenter:  Lane ESD Board, Liaisons, Advisors
10.A. Agenda Planning
Presenter:  Board Chair
Description:  Board members are invited to send agenda items to be considered for the next board meeting.  Please call or email to the Board Chair or Superintendent.
10.B. Board Member Reports
Presenter:  Board, Advisors, Liaisons
Description: 
Board members are asked to submit their reports in writing to be attached to Boardbook.  Reports can be sent to the Executive Assistant in advance of the meeting.
 
As Board Members prepare their reports, please consider  the following questions: 
 
1.    What programs did I visit over the last month? What committees did I participate in?
2.    What is the connection to the LESD services and programs to the component districts or community?
3.     What significance or meaning does the activity have to the broader community?
4.     What are the next steps or follow-up activities planned?

Sherry Duerst-Higgins
Linda Hamilton
Leslie Harris
Sydney Kissinger
Vanessa Truett
Rose Wilde
 
Johnie Matthews, Superintendents' Council Advisor
Emilio Hernandez, Community Advisor
Mike Anderson, Liaison, Creswell School District
Mark Boren, Liaison, Fern Ridge School District

 
Attachments: (1)
11. Announcements/Correspondence
Presenter:  Board Chair
11.A. Acknowledgements and Recognition
Presenter:  Superintendent Tony Scurto
11.B. Kudos
Presenter:  Administrators
Description:  Thank you to those who took the time to acknowledge co-workers/staff with kudos.  Employees and Board members can submit a "kudo" any time during the month.   To submit a kudo visit: www.lesd.k12.or.us/forms/kudos.html
 
 
11.C. Announcements
Presenter:  Board Chair
11.C.1. Lane ESD Board Member Activities and Opportunities 
Description:  - SparkLab Tour, June 17, 2021
- OSBA Board of Directors Meeting, June 19, 2021
- OSBA Virtual Summer Conferences, July 2021
- OSBA Board Retreat, September 17-19, 2021
- OSBA 75th Annual Fall Convention, November 11-13, 2021

OSBA Opportunities for Advocacy
12. Adjournment
    •    The next regular meeting is scheduled to be held Tuesday, August 3, at the Lane ESD Main Campus, 1200 Highway 99 N, Eugene.
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