July 11, 2024 at 7:00 PM - Regular Meeting
| Agenda |
|---|
|
1. Call to Order and Roll Check
Presenter:
Board Chair Rebecca Dyson
|
|
2. Land Acknowledgment
Presenter:
Board Chair Rebecca Dyson
Description:
We acknowledge that the sacred land that we live and learn on today belongs to the Takelma, Shasta, Modoc, Klamath & Umpqua peoples. We honor and acknowledge the traditional owners of the land we now call the United States. We recognize the Native American peoples' continuing connection to land, place, waters, and community. We pay our respects to their cultures, country, and elders, past, present, and emerging.
|
|
3. Organization of the Board for 2024-2025 School Year (Policy BC/BCA) 10 minutes
Presenter:
Board Chair Rebecca Dyson
Attachments:
()
|
|
3.A. Action Item: Election of Board Chair (Policy BCB)
Presenter:
Board Chair Rebecca Dyson
Description:
The floor will be open for nominations for Board Chair for the 2024-2025 school year.
Attachments:
()
|
|
3.B. Action Item: Election of Board Vice Chair (Policy BCB)
Presenter:
Board Chair
Description:
The floor will be open for nominations for Board Vice-Chair for the 2024-2025 school year.
|
|
4. Adoption of Agenda (At this time Board members are provided the opportunity to amend the Regular Session agenda.)
Presenter:
Board Chair
Description:
It is recommended that the Board adopt the agenda for July 11, 2024.
QUESTION: Should the Board adopt the July 11, 2024 Regular Session agenda as presented? |
|
5. Consent Agenda (All items may be adopted by a single motion unless pulled for special consideration.)
Presenter:
Board Chair
Description:
It is recommended that the Board approve the consent agenda.
QUESTION: Should the Board approve the consent agenda for July 11, 2024, as presented? |
|
5.A. Approval of Minutes
Description:
Minutes of the Regular Session June 13, 2024. Please see attached.
Attachments:
()
|
|
5.B. Personnel Report for June 1, 2024 - REVISED
Description:
The corrected report for June 2024 indicates staff retirements separately from resignations.
Attachments:
()
|
|
5.C. Personnel Report for July 1, 2024
Attachments:
()
|
|
5.D. Establish Time and Place of Official School Board Meetings (Policy BD/BDA)
Description:
It is recommended that Official School Board Meetings be held at 7:00 p.m. in the Ashland Council Chambers and virtually online on the second Thursday of each month. The Board will generally reserve the fourth Thursday of each month (with occasional exceptions) for Board Special/Work Sessions as needed.
Attachments:
()
|
|
5.E. Appoint Clerk (Oregon Revised Statute 332.515)
Description:
It is recommended that Superintendent Joseph Hattrick be appointed Clerk for the 2024-2025 fiscal year.
Attachments:
()
|
|
5.F. Appoint Deputy Clerk and Designated Procurement Officer. (Policy BC/BCA)
Description:
It is recommended that Director of Business Services Scott Whitman be appointed Deputy Clerk and Designated Procurement Officer for the 2024-2025 fiscal year.
Attachments:
()
|
|
5.G. Appoint Budget Officer.
Description:
It is recommended that the Director of Business Services Scott Whitman be appointed Budget Officer for the 2024-2025 fiscal year.
Attachments:
()
|
|
5.H. Designate Superintendent as District Representative to Submit All Federal Grant Funds. (Policy DGA)
Description:
It is recommended that the Superintendent be designated the District Representative to submit all federal grant applications and receive federal grant funds for the 2023-2024 fiscal year.
The Superintendent may, from time to time, designate the Assistant Superintendent to authorize federal grant applications and/or receive federal grant funds.
Attachments:
()
|
|
5.I. Designate Custodian of Funds. (Policy DGA)
Description:
In accordance with Oregon State Law, the Superintendent/Clerk shall receive, hold in custody, and expend all funds as required by law and as directed by the Board. It is recommended that the Board designate both the Superintendent and the Director of Business Services as custodians of funds so, in the event one or the other of them is indisposed, business can continue on as usual.
|
|
5.J. Loss Coverage (Policy DH)
Description:
The clerk and Deputy Clerk are bonded for $500,000. Based on OSBA recommendations, all employees of Ashland School District are covered to this level.
Attachments:
()
|
|
5.K. Select Official Banks (ORS 328.441)
Description:
The district is proposing to use US Bank and Banner Bank as the official banks for the 2024-2025 fiscal year.
Attachments:
()
|
|
5.L. District Investment Policy (Policy DFA)
Description:
Review and re-adopt district investment policy. Per Oregon law, the District will continue to use the Local Government Investment Pool as its investment fund.
Attachments:
()
|
|
5.M. Designate auditor for the coming year (Policy DJCA)
Description:
The Board will designate the firm of KDP Certified Public Accountants, LLC, as its auditor of record for the year.
Attachments:
()
|
|
5.N. Designate Insurance Agent of Record (Policy EIA)
Description:
The district is proposing to use Brown & Brown Northwest as the insurance agent of record for property and casualty risk insurance.
Attachments:
()
|
|
5.O. Establish Mileage Rate for Travel (Policies DLC and EEBB)
Description:
It is recommended that the district use the federal mileage reimbursement rate for any work-related travel incurred by employees.
Attachments:
()
|
|
5.P. Establish tuition rate for nonresident students (Policy JECB)
Description:
It is recommended that the district impose a tuition rate that matches the Oregon State School Fund General Purpose Grant per Extended ADMw.
Attachments:
()
|
|
5.Q. Designate Official Newspapers of Record
Description:
It is recommended that the Rogue Valley Times be designated as the official newspaper for the district for the 2024-2025 fiscal year.
|
|
5.R. Willow Wind - Alternative Education Program
Description:
The Board will review and approve the annual program evaluation of the district's alternative education program, Willow Wind.
Attachments:
()
|
|
6. Board Reports
Presenter:
Board Chair
Description:
Board members will report on recent activities.
|
|
7. Hear Public Comments (The Ashland School District Board of Directors reserves this time for individuals to relay comments to the Board regarding topics, not on the printed agenda.)
|
|
8. District Staff Updates
|
|
8.A. Superintendent Report
Presenter:
Superintendent Joseph Hattrick
Description:
Dr. Hattrick will speak about his 88-day entry plan and other items of interest.
Attachments:
()
|
|
8.B. Capital Bond
Presenter:
Executive Director of Operations Steve Mitzel & HMK Program Director Mike Freeman
|
|
8.B.1) Monthly Bond Report
Attachments:
()
|
|
9. Unfinished Business
|
|
10. New Business
|
|
10.A. Action Item: Approve Corrective Action Plan addressing Findings in the District's FY2022-2023 audit.
Presenter:
Director of Business Services Scott Whitman
Attachments:
()
|
|
10.B. Action Item: Approve a Master Service Agreement between Ashland School District and Sunstone Housing Collaborative.
Presenter:
Sunstone Housing Collaborative Executive Director Krista Palmer, Director of Business Services Scott Whitman, and Executive Director of Operations Steve Mitzel
Description:
The Board will vote to approve and execute the Master Service Agreement, and to permit work to be done on District property.
Attachments:
()
|
|
11. Announcements and Appointments
|
|
11.A. The School Board will not hold a work session in July.
|
|
11.B. The School Board will hold its regular session meeting on Thursday, August 8, 2024, at 7:00 pm on Zoom.
|
|
12. Adjourn
Description:
ASHLAND BOARD OF EDUCATION GOALS FOR 2019-2025 A. Improve student achievement. B. Recruit and retain high quality and diverse staff. C. Create and maintain an environment that is welcoming, supportive and inclusive of all students and staff. |
