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October 16, 2018 at 7:00 PM - Board of Education Meeting

Agenda
OPENING ACTIVITIES
1. Call to Order
2. Salute to the Flag
3. Reading of Mission Statement
Description:  "Community High School strives to promote and provide growth experiences in Learning, Leadership and Living."
4. Roll Call
5. Additions to the Agenda - (Voice Vote)
________________________________________________________________________________
________________________________________________________________________________
Description:  RECOMMENDED MOTION: That the Board of Education approve the addition of the topics shown above to this agenda.
GOOD NEWS OF THE DISTRICT
Presenter:  Moses Cheng
Attachments: (1)
1. Alexander Hey Named Commended Student
PUBLIC PARTICIPATION
ADMINISTRATIVE REPORTS AND INFORMATION
1. Superintendent's Report
Presenter:  Doug Domeracki
1.a. Student Representative Report - Olivia Bartler
1.b. FOIA's
Attachments: (1)
2. Director of Building Operations Report
Presenter:  Gordon Cole
3. Director of Business Services Report
Presenter:  David Blatchley
3.a. Baker Tilly Audit Report - Anna Wiszowaty
3.b. Contract Tickler Review
3.c. Intergovernmental Agreement Criteria
3.d. Levy
4. Director of Human Resources Report
Presenter:  Cheryl Moore
5. Principal's Report
Presenter:  Moses Cheng
6. Student Parking
Presenter:  Pete Martino
7. Crisis Plan
Presenter:  Pete Martino
Attachments: (1)
8. Committee and Representative Reports
8.a. Communications
Attachments: (1)
8.a.1. RECOMMENDED MOTION: That the Communications Committee approve the minutes of September 19, 2018.
8.b. Education
8.c. Facilities
8.d. Finance
Attachments: (1)
8.d.1. RECOMMENDED MOTION: That the Finance Committee approve the minutes of October 5, 2018.
8.e. Human Resources
8.f. Policy
8.g. SASED
8.h. Other
9. Future Dates
9.a. Policy Committee Meeting - October 18, 2018
9.b. Regular Board of Education Meeting - November 13, 2018
9.c. Regular Board of Education Meeting - December 18, 2018
10. Open Comment - Board Members
Presenter:  Board Members
11. Future Issues
CONSENT AGENDA (Roll Call)
1. Items Removed from Consent Agenda for Separate Action 
_________________________________________________________________________________
_________________________________________________________________________________
2. Consent Agenda Action for All Items Except Those Listed in 1. Above
CONSENT AGENDA ITEMS - RECOMMENDED ACTION:
1. Approval of Minutes
Attachments: (1)
1.a. Regular Board of Education Meeting - September 18, 2018
1.a.1. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) as listed above.
2. Acceptance of Minutes
2.a. Communications Committee Meeting - September 19, 2018
Attachments: (1)
2.b. Finance Committee Meeting - October 5, 2018
Attachments: (1)
2.b.1. RECOMMENDED MOTION: That the Board of Education accept the minutes of the meeting(s) as listed above.
3. Approval of Financials
3.a. Approve Current Expenditures
Attachments: (2)
3.b. Imprest Fund Statement
Attachments: (2)
3.c. Treasurer's Report
Attachments: (1)
3.d. Statement of Position/Financial Report
Attachments: (1)
3.e. Statement of Revenue/Expenditures YTD Ending September 30, 2018
Attachments: (1)
3.f. 3-Year Budget/Actual Report
Attachments: (1)
3.g. Grant Reports
Attachments: (2)
3.h. Petty Cash Fund Report
Attachments: (1)
3.i. Student Activity Account Fund Balance
Attachments: (1)
3.j. New Vendors Monthly Report
Attachments: (1)
3.k. Quarterly Financial Reports
Attachments: (5)
3.l. Referendum Revenue and Expenditure Report
Attachments: (2)
3.m. Board Expenses
There were no Board expenses during this time period.
3.m.1. RECOMMENDED MOTION: That the Board of Education approve the expenditures from September 13, 2018 to October 10, 2018 and accept the financial reports.
OLD BUSINESS:
NEW BUSINESS:
1. Personnel Report - (Roll Call)
The Personnel Report consists of:
• The leave of absence of 1 administrative staff
• The leave of absence of 1 certified staff
• The employment of 5 coaches for the 2018-19 school year
• The employment of 3 sponsors for the 2018-19 school year
Attachments: (1)
1.a. RECOMMENDED MOTION: That the  Board of Education approve the Personnel Report as presented in the packet.
2. New/Modified Courses for School Year 2019-2020 - (Roll Call)
The Curriculum Committee is recommending an addition of three (3) courses for school year 2019-2020. The new courses are:
• Digital Photography 2
• Statistics and Discrete Mathematics
• String Orchestra
The committee is also recommending modifying and changing the names of two (2) courses:
• Digital Photography to Digital Photography 1
• Speech Communications and Performance to Interpersonal Communication
Attachments: (1)
2.a. RECOMMENDED MOTION: That the Board of Education approve the addition of three (3) courses and modifying two (2) courses for school year 2019-2020.
3. Student Travel - Softball, Myrtle Beach, South Carolina - (Roll Call)
The Softball Team is requesting a trip to Myrtle Beach, South Carolina, which is beyond a 250 mile radius of West Chicago Community High School. According to Policy ¶7204 - Field Trips, Student Travel and Optional Student Travel, this qualifies as Student Travel.
Attachments: (1)
3.a. RECOMMENDED MOTION: That the Board of Education approve student travel for the Softball Team to Myrtle Beach, South Carolina, from March 24 through 30, 2018.
4. Student Travel - Wego to Belize - (Roll Call)
Wego Global is requesting a trip to Belize City, Belize & surrounding areas which is beyond a 250 mile radius of West Chicago Community High School. According to Policy ¶7204 - Field Trips, Student Travel and Optional Student Travel, this qualifies as Student Travel
Attachments: (1)
4.a. RECOMMENDED MOTION: That the Board of Education approve student travel for Wego to Belize City, Belize and surrounding areas from July 6 through 15, 2020.
5. IASB Resolution - Discussion
Attachments: (1)
5.a. Please note the recommended motion of the IASB Resolution Committee:
Be it resolved that the Illinois Association of School Boards shall: support and advocate for legislation which provides local school boards the option of developing Student Safety and Protection Plans which may include administrators, faculty, and/or other staff who have completed a state approved training course above and beyond concealed carry training, who have passed the multiple background checks and qualifications required for a concealed carry license, or have a current concealed carry license issued under the Law Enforcement Officers Safety Act. Only staff who fulfill all requirements listed would be eligible as an active and armed part of the Student Safety and Protection Plan, upon being granted board approval.
6. Contracts - (Roll Call)
• Cambridge Educational Services
• SiteImprove
• Marquee Event Rentals
• AT&T
• Hudl
• Certiport
• NoodleTools
• GHA Technologies, Inc.
• Trane
• edpuzzle
• JitBit
• Kami
• Quizlet
Attachments: (1)
6.a. RECOMMENDED MOTION: That the Board of Education approve the contracts as listed.
EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.
RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].
1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.
2. Collective negotiating matters.
3. The selection of a person to fill a public office.
4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.
5. The purchase or lease of real property.
6. The setting of a price for sale or lease of property.
7. The sale or purchase of securities, investments, or investment contracts.
8. Emergency security procedures.
9. Student discipline.
10. The placement of individual students in special education programs.
11. Litigation has been filed and is pending before a court or administrative tribunal.
12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.
13. Self-evaluation.
14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).
15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.
ACTION AFTER RETURN TO OPEN SESSION:
ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].

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