October 16, 2018 at 7:00 PM - Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of Mission Statement

A.4. Roll Call

A.5. Additions to the Agenda - (Voice Vote)
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B. GOOD NEWS OF THE DISTRICT

B.1. Alexander Hey Named Commended Student

C. PUBLIC PARTICIPATION

D. ADMINISTRATIVE REPORTS AND INFORMATION

D.1. Superintendent's Report

D.1.a. Student Representative Report - Olivia Bartler

D.1.b. FOIA's

D.2. Director of Building Operations Report

D.3. Director of Business Services Report

D.3.a. Baker Tilly Audit Report - Anna Wiszowaty

D.3.b. Contract Tickler Review

D.3.c. Intergovernmental Agreement Criteria

D.3.d. Levy

D.4. Director of Human Resources Report

D.5. Principal's Report

D.6. Student Parking

D.7. Crisis Plan

D.8. Committee and Representative Reports

D.8.a. Communications

D.8.a.1. RECOMMENDED MOTION: That the Communications Committee approve the minutes of September 19, 2018.

D.8.b. Education

D.8.c. Facilities

D.8.d. Finance

D.8.d.1. RECOMMENDED MOTION: That the Finance Committee approve the minutes of October 5, 2018.

D.8.e. Human Resources

D.8.f. Policy

D.8.g. SASED

D.8.h. Other

D.9. Future Dates

D.9.a. Policy Committee Meeting - October 18, 2018

D.9.b. Regular Board of Education Meeting - November 13, 2018

D.9.c. Regular Board of Education Meeting - December 18, 2018

D.10. Open Comment - Board Members

D.11. Future Issues

E. CONSENT AGENDA (Roll Call)

E.1. Items Removed from Consent Agenda for Separate Action 
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E.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

F. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

F.1. Approval of Minutes

F.1.a. Regular Board of Education Meeting - September 18, 2018

F.1.a.1. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) as listed above.

F.2. Acceptance of Minutes

F.2.a. Communications Committee Meeting - September 19, 2018

F.2.b. Finance Committee Meeting - October 5, 2018

F.2.b.1. RECOMMENDED MOTION: That the Board of Education accept the minutes of the meeting(s) as listed above.

F.3. Approval of Financials

F.3.a. Approve Current Expenditures

F.3.b. Imprest Fund Statement

F.3.c. Treasurer's Report

F.3.d. Statement of Position/Financial Report

F.3.e. Statement of Revenue/Expenditures YTD Ending September 30, 2018

F.3.f. 3-Year Budget/Actual Report

F.3.g. Grant Reports

F.3.h. Petty Cash Fund Report

F.3.i. Student Activity Account Fund Balance

F.3.j. New Vendors Monthly Report

F.3.k. Quarterly Financial Reports

F.3.l. Referendum Revenue and Expenditure Report

F.3.m. Board Expenses
There were no Board expenses during this time period.

F.3.m.1. RECOMMENDED MOTION: That the Board of Education approve the expenditures from September 13, 2018 to October 10, 2018 and accept the financial reports.

G. OLD BUSINESS:

H. NEW BUSINESS:

H.1. Personnel Report - (Roll Call)
The Personnel Report consists of:
• The leave of absence of 1 administrative staff
• The leave of absence of 1 certified staff
• The employment of 5 coaches for the 2018-19 school year
• The employment of 3 sponsors for the 2018-19 school year

H.1.a. RECOMMENDED MOTION: That the  Board of Education approve the Personnel Report as presented in the packet.

H.2. New/Modified Courses for School Year 2019-2020 - (Roll Call)
The Curriculum Committee is recommending an addition of three (3) courses for school year 2019-2020. The new courses are:
• Digital Photography 2
• Statistics and Discrete Mathematics
• String Orchestra
The committee is also recommending modifying and changing the names of two (2) courses:
• Digital Photography to Digital Photography 1
• Speech Communications and Performance to Interpersonal Communication

H.2.a. RECOMMENDED MOTION: That the Board of Education approve the addition of three (3) courses and modifying two (2) courses for school year 2019-2020.

H.3. Student Travel - Softball, Myrtle Beach, South Carolina - (Roll Call)
The Softball Team is requesting a trip to Myrtle Beach, South Carolina, which is beyond a 250 mile radius of West Chicago Community High School. According to Policy ¶7204 - Field Trips, Student Travel and Optional Student Travel, this qualifies as Student Travel.

H.3.a. RECOMMENDED MOTION: That the Board of Education approve student travel for the Softball Team to Myrtle Beach, South Carolina, from March 24 through 30, 2018.

H.4. Student Travel - Wego to Belize - (Roll Call)
Wego Global is requesting a trip to Belize City, Belize & surrounding areas which is beyond a 250 mile radius of West Chicago Community High School. According to Policy ¶7204 - Field Trips, Student Travel and Optional Student Travel, this qualifies as Student Travel

H.4.a. RECOMMENDED MOTION: That the Board of Education approve student travel for Wego to Belize City, Belize and surrounding areas from July 6 through 15, 2020.

H.5. IASB Resolution - Discussion

H.5.a. Please note the recommended motion of the IASB Resolution Committee:
Be it resolved that the Illinois Association of School Boards shall: support and advocate for legislation which provides local school boards the option of developing Student Safety and Protection Plans which may include administrators, faculty, and/or other staff who have completed a state approved training course above and beyond concealed carry training, who have passed the multiple background checks and qualifications required for a concealed carry license, or have a current concealed carry license issued under the Law Enforcement Officers Safety Act. Only staff who fulfill all requirements listed would be eligible as an active and armed part of the Student Safety and Protection Plan, upon being granted board approval.

H.6. Contracts - (Roll Call)
• Cambridge Educational Services
• SiteImprove
• Marquee Event Rentals
• AT&T
• Hudl
• Certiport
• NoodleTools
• GHA Technologies, Inc.
• Trane
• edpuzzle
• JitBit
• Kami
• Quizlet

H.6.a. RECOMMENDED MOTION: That the Board of Education approve the contracts as listed.

I. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

J. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

J.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

J.2. Collective negotiating matters.

J.3. The selection of a person to fill a public office.

J.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

J.5. The purchase or lease of real property.

J.6. The setting of a price for sale or lease of property.

J.7. The sale or purchase of securities, investments, or investment contracts.

J.8. Emergency security procedures.

J.9. Student discipline.

J.10. The placement of individual students in special education programs.

J.11. Litigation has been filed and is pending before a court or administrative tribunal.

J.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

J.13. Self-evaluation.

J.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

J.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

K. ACTION AFTER RETURN TO OPEN SESSION:

L. ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].