July 7, 2011 at 6:00 PM - Committee of the Whole with a closed session as indicated on the agenda

1. Call to Order / Roll Call (A) (President, Mr. Skala)
Call the Thursday, July 7, 2011 Committee of the Whole meeting to order at __ p.m.  A quorum must be met.

2. Pledge of Allegiance

3. Public Comment as per Policy 2:230
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

4. Revision and Adoption of the Agenda (A) (Mr. Skala)
Motion to adopt the agenda as presented or with changes.

5. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Skala)

5.1. Air Filter Bid #2011-23 (A) (Mr. Renkosik)
Discussion: Review bid summary for the Air Filter Bid #2011-23, and recommend award Base Bid "A" from Filters USA.com in the total amount of $23,132.00 and Base Bid "B" from The Brucker Company in the amount of $7,300.00 for approval at the regular meeting.

5.2. B&G Committee - Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Discussion: Updates provided on O&M projects.

6. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Skaja)

6.1. Special Education Review (R) (Mr. Awrey)
Discussion: Analysis and Action Plan for SD158's Special Services Program is for review and comment.  There is no administrative recommendation for this report.

6.2. Special Projects Requests (A) (Mr. Awrey, Ms. Aylward)
The Special Services Department is requesting approval for the expansion of the Read 180/System 44 Program as well as equipment for the Vision Itinerant hired by the District, replacing SEDOM staff.

6.3. Behavior Management (D) (A) (Mr. Awrey)
Discussion:  To avoid inconsistencies, District Administrators will be leading a dialog, striving to be consistent and reflect community values with behavior management strategies.

7. Finance Committee (Mr. Quagliano-chair, Mr. Skala, Mr. Gentry)

7.1. Payables (A) (Mr. Altmayer)
Discussion: The purchase orders, imprest checks and disbursements issued are for review, and seeking to move forward.

7.2. Supplemental Purchase Orders & Account Payables Report (A) (Mr. Altmayer)
Discussion: Provided as supplements of the payables and purchase orders requiring approval.

7.3. Revenue & Expenditures Report (R) (Mr. Altmayer)
Discussion: Monthly report for review and comment.

7.4. Fiscal Reports (R) (Mr. Altmayer)
Discussion: Attorney fee breakdown; Monthly fiscal update; and Paid Activity Funds

7.5. Revenue Contracts (A) (Mr. Altmayer)
Discussion: Various contract agreements from schools have been submitted for approval as fund raisers.

7.6. Electronic Equipment Declared as Surplus (A) (Mr. Altmayer)
Discussion: Review of items no longer of use or value to the District, the Technology Department is seeking to recycle the surplus.  Administration recommends approval of the list Declared as Surplus.

7.7. Refunding Options for the Series 2007 Debt Certificate (A) (Mr. Altmayer)
Discussion: At the 6.9.11 COW, the Committee moved forward to review new information on the Marlowe Middle School Debt Refunding options. Mr. Eric Anderson, BMO Capital Markets, GKST, Inc. will present.

7.8. Performance Contract Funding Options (A) (Mr. Altmayer)
Discussion: At the 6.9.11 COW, the Finance Committee asked for further options, rates, and additional information on QECB's.  Mr. Anderson, Capitol Markets, GKST, Inc. will present.

7.9. FY12 Budget Hearing (A) (Mr. Altmayer)
Discussion: Administration will recommend the date and time of the Budget Hearing for the FY12 Budget.

8. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Drzal)

8.1. 2011-2012 Insurance Rates (D) (A) (Ms. Lombard)
Discussion: Administration is working with Miller, Buettner and Parrot on the final 2011-2012 Insurance Rates.  Information and a recommendation from the Insurance Committee will be brought forth at an upcoming BOE meeting.

8.2. Job Descriptions (A) (Ms. Lombard)
Discussion: Human Resources has worked with the building Administrators to look at different ways to effectively provide interventions to students on a regular basis.  The attached job description for an RtI Aide describes the duties and responsibilities of this restructured position.

8.3. 2011-12 Agreement with Family Services and Community Mental Health Center for McHenry County (D) (A) (Ms. Lombard)
Discussion: CSD158 partners with Family Services and Community Mental Health Center for McHenry County to deliver Employee Assistance through Advantage EAP.  The annual contract is up for renewal for the 2011-12 school year.

9. Legislation Committee (Mr. Skala-chair, Mr. Geheren, Mr. Quagliano)

9.1. Legislation Committee - Updates (R) (Mr. Skala)
Discussion: Updates will be given at this time.

10. Policy Committee (Mr. Drzal-chair, Mrs. Skaja, Mr. Troy)

10.1. Policy 8:25 Advertising and Distributing Materials in Schools Provided by Non-school Related Entities (A) (D) (Mr. Awrey, Mrs. Woods)
Discussion: At the regular meeting of the Board on June 16, 2011, Policy 8:25 was returned for further discussion.

11. Board of Education (President-Mr. Skala)

11.1. Board of Education - Minute Review (A) (Mrs. Fettes)
Discussion: The following draft minutes are available for review and comment: Regular meeting: June 16, 2011; Committee of the Whole meeting: June 9, 2011; Special meeting: June 9, 2011; and Financial Advisory Committee meeting: March 22, 2011.

11.2. Board of Education - Strategic Planning (R) (Mr. Gentry)
Discussion: A status report on the Strategic Planning currently in progress.

12. Closed Session / Roll Call (A) (Mr. Skala)
Move to enter into closed session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel, and (2) Collective Bargaining.  Roll Call: Ayes / Nays / Absent / Motion __

12.1. Exit Closed Session / Voice Call (A) (Mr. Skala)
Move to exit closed session at __ p.m. and return to open session.  Voice Call: Ayes / Nays / Motion __

13. Resume in Public Session / Roll Call (A) (Mr. Skala)
Resume the meeting at __ p.m. Roll Call: Ayes / Nays / Motion __

14. Adjournment (A) (Mr. Skala)
Motion to adjourn the meeting at __ p.m.