November 1, 2022 at 5:00 PM - Regular Study & Voting Session

1. STRATEGIC PLAN COLOR KEY:

STUDENT ACHIEVEMENT 
CULTURE 
COMMUNITY AND STAKEHOLDER RELATIONSHIPS 
ENROLLMENT 
RESOURCE ACCOUNTABILITY
  

2. CALL TO ORDER - President Deb Dillon
  

3. OPENING CEREMONY
  

3.A. Welcome - President Deb Dillon
  

3.B. Pledge of Allegiance 
  

4. APPROVAL OF AGENDA - President Deb Dillon
  

4.A. Consider approving the agenda, as presented.

RELEVANT INFORMATION: Board Policy requires the approval of the agenda.
  

5. APPROVAL OF MINUTES - President Deb Dillon
   

5.A. Consider approving the minutes from the Regular Study and Voting Session meeting of October 4, 2022, as presented.

RELEVANT INFORMATION: Board policy requires the approval of minutes.
  

6. PRESENTATIONS
  

6.A. Declaration for Recognition of Athletic Coaches & Club/Activity Leaders
  
Presenter: Deb Dillon, Governing Board President
  

6.B. Prescott High School Trilateral focus

Presenter: Adam Neely, PHS Principal
  

6.C. K-12 Social Studies Curriculum Review Committee

Presenter: Kelsey Secor, Director of Instructional Support
  

6.D. Standards-Based Grading/Learning
  
Presenters: Kelsey Secor, Director of Instructional Support, Elementary Principals & Elementary Instructional Coaches
  

7. INFORMATION ONLY ITEMS
  

7.A. Summary of Current Events
  

7.A.1. Superintendent
www.prescottschools.com/calendars
  

7.A.2. Governing Board Members
  

7.A.3. Governing Board Student Representatives
  

8. ACTION ITEMS
  

8.A. CONSENT AGENDA - All those items listed below may be enacted by one motion and approved as Consent Agenda items with or without discussion.  However, any item may be removed from the Consent Agenda and considered separately if a Governing Board member so requests.

The resolutions included in the Consent Agenda have been posted in order to waive the reading of the body of the resolutions. 

Consider approving the Consent Agenda as presented.
  

8.A.1. Consider approving the certified and classified personnel actions as presented.
  
RELEVANT INFORMATION: 
A copy of the personnel report is attached for review.

Presenter: Clark Tenney, Assistant Superintendent/Director of HR.
  

8.A.2. Consider approving the donations as presented.

RELEVANT INFORMATION:
Board policy requires acceptance by the Governing Board of all donations.  
  
Presenter: Brian Moore, Chief Financial Officer
  

8.A.3. Consider ratifying the vouchers as presented. 
  
RELEVANT INFORMATION:
Arizona Revised Statutes require approval/ratification of all vouchers.
  
Presenter: Brian Moore, Chief Financial Officer
  

8.A.4. Consider approving the FY22 End of Year and FY23 November Student Activities Fund Statement of Receipts and Disbursements, as presented. 

RELEVANT INFORMATION: Please see the attached reports. 

Presenter: Brian Moore, Chief Financial Officer
  

8.A.5. Consider approving a renewal Intergovernmental Agreement between the Arizona Department of Economic Security Rehabilitation Service Administration and Prescott Unified School District, as presented.

RELEVANT INFORMATION:
This is a renewal agreement with a five-year term, ending on June 30, 2027. The original agreement is a third-party cooperative arrangement for the purpose of facilitating a seamless transition of students with disabilities from high school to the world of work in order to maximize their employability and integration into the workforce and community.

This IGA has been reviewed and approved by PUSD legal counsel.

Presenter: Terry Gorman, Special Education Director
  

8.B. STUDY AND VOTING SESSION -  If a member of the public wishes to speak to one of the following voting items, please complete and return exhibit (BEDH-E) to Sarah Torres, Administrative Assistant to the Governing Board prior to the study and voting session of the agenda. 

https://www.prescottschools.com/wp-content/uploads/BEDH-E-Request-for-Public-Participation-Governing-Board-Meeting.pdf
  

8.B.1. Consider approving an out-of-state travel request from Mr. Dan Tyler, U.S., and World History teacher at Prescott High School to take PHS Student Council members to the 2023 AASC State Convention, as presented.

RELEVANT INFORMATION:
Prescott High School Student Council has been invited, along with over 200 schools from across Arizona, to attend the 2023 AASC State Convention in Bullhead City, AZ at Mohave High School.

12 students and 3 chaperones will be attending this event. The group will need 5 hotel rooms. Because of the number of schools from across the state that will be attending, all hotels located in Bullhead City, AZ have been booked. This has forced many of the schools to travel across the state border to Laughlin, Nevada for hotel accommodation. 

All lodging and meals will be paid for by PHS Student Council.

Francisco Ortiz, CTE Director, will be driving an A/B bus. The group will leave Prescott on Thursday afternoon, January 26, 2023, and travel back to Prescott, on Saturday afternoon, January 28, 2023.

The class must submit documentation to showcase what they did over the last year to receive awards in different categories. Prescott High School hosted this event in 2018.

Presenter:  Dan Tyler, U.S., and World History Teacher
  

8.B.2. Consider approving the School Facilities Oversight Board "Terms and Conditions for Acceptance of Monies from the Building Renewal Grant Fund", for PUSD school sites, as presented. 

RELEVANT INFORMATION:
Governing Board approval is required in order for the School Facilities Oversight Board to distribute any monies for projects from the Building Renewal Grant fund in order to be in compliance with state law.

Terms and Conditions attached for:
SFB-ERR-003373 - Prescott High School - Exterior Wall Stucco Repair
BRG-ASMNT-00837 - Abia Judd Elementary School - Roofing Assessment
BRG-ASMNT-00838 - Lincoln Elementary School - Roofing Assessment
BRG-ASMNT-00839 - Taylor Hicks Elementary School - Roofing Assessment
BRG-ASMNT-00840 - Prescott Mile High Middle School - Roofing Assessment

Presenter: Brian Moore, Chief Financial Officer
  

8.C. INFORMATION AND DISCUSSION ITEMS  
  

8.C.1. Brian Moore, Chief Financial Officer, has prepared the School Board Summary Budget Report for your review. 
  

8.C.2. Discussion Item: Review proposed changes in Policy Services Advisory Volume 34, Number 3, No. 737 & 738, from September 2022, as presented.
  
RELEVANT INFORMATION:
Governing Board BGB requires first and second readings of all proposed policy adoptions and approval by the Governing Board. This is the first reading of the proposed policy changes and the Board will be asked to adopt the policies after the second reading. Any Regulations and/or Exhibits have been attached for review and do not require Governing Board approval.

Presenter: Mardi Read, Assistant Superintendent
  

8.C.3. Community Comments shared with the Governing Board (what comments/concerns are Board Members hearing from the public in general).

Presenter: Joseph W. Howard, Superintendent
  

8.C.4. Future Agenda Items

The public is invited to request future agenda items. The request must be in writing and turned in to the Board Secretary. The form must provide a very specific agenda item to be considered by the board. The public member may state the agenda item to be considered. However, no description or conversation may take place at this time. The Board may not respond to questions or comments from the public but may ask the superintendent to respond when appropriate. The Governing Board President or district office designee will contact the person making the request as to the status of the requested future agenda item.
  

8.C.5. Meeting Dates: 
Regular Study and Voting Session: December 6, 2022, at 5:00 pm in the PUSD District Office Boardroom.
  
Other Dates:
Veterans Day observed: November 11, 2022 - All PUSD offices and school sites will be closed. 

Thanksgiving Break: November 23-25, 2022 - All PUSD offices and school sites will be closed. 
  

9. ADJOURNMENT