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January 12, 2021 at 5:00 PM - Regular Study & Voting Session

Agenda
1. STRATEGIC PLAN COLOR KEY:

STUDENT ACHIEVEMENT 
CULTURE 
COMMUNITY AND STAKEHOLDER RELATIONSHIPS 
ENROLLMENT 
RESOURCE ACCOUNTABILITY
  
2. CALL TO ORDER - Vice President Deb Dillon
  
3. OPENING CEREMONY
  
3.A. Welcome - Vice President Deb Dillon
  
3.B. Pledge of Allegiance 
  
4. APPROVAL OF AGENDA - Vice President Deb Dillon
  
4.A. Consider approving the agenda, as presented.

RELEVANT INFORMATION: Board policy requires the approval of the agenda. 
  
5. APPROVAL OF MINUTES
  
Attachments: (1)
5.A. Consider approving the minutes from the Regular Study and Voting Session meeting of December 1, 2020, as presented.

RELEVANT INFORMATION: Board policy requires the approval of minutes.
  
6. PRESENTATIONS
  
6.A. Instructional Minute

Presenter: Kelli Bradstreet, Director of Instructional Support
  
Presenter:  Kelli Bradstreet, Director of Instructional Support
7. INFORMATION ONLY ITEMS
  
7.A. Summary of Current Events
7.A.1. Superintendent
www.prescottschools.com/calendars
7.A.1.a. Governing Board Members
  
8. ACTION ITEMS
  
8.A. CONSENT AGENDA - All those items listed below may be enacted by one motion and approved as Consent Agenda items with or without discussion.  However, any item may be removed from the Consent Agenda and considered separately if a Governing Board member so requests.

The resolutions included in the Consent Agenda have been posted in order to waive the reading of the body of the resolutions.
 

Consider approving the Consent Agenda as presented.
  
8.A.1. Consider approving the certified and classified personnel actions as presented.
  
RELEVANT INFORMATION: 
A copy of the personnel report is attached for review.

Presenter: Christa Simmons, HR Director
  
Presenter:  Christa Simmons, HR Director
Description: 
  
8.A.2. Consider approving the donations as presented.

RELEVANT INFORMATION:
Board policy requires acceptance by the Governing Board of all donations.  

Presenter: Brian Moore, Chief Financial Officer
  
Presenter:  Brian Moore, Chief Financial Officer
Description: 
  
Attachments: (1)
8.A.3. Consider ratifying the vouchers as presented. 

RELEVANT INFORMATION:
Arizona Revised Statutes requires approval/ratification of all vouchers.  

Presenter: Brian Moore, Chief Financial Officer
  
Presenter:  Brian Moore, Chief Financial Officer
Description: 
 
Attachments: (1)
8.A.4. Consider approving the Student Activities Fund Statement of Receipts and Disbursements for December 2020, as presented.
  
RELEVANT INFORMATION:
Please see the attached reports.

Presenter: Brian Howard, Chief Financial Officer
  
Presenter:  Brian Moore, Chief Financial Officer
Attachments: (1)
8.A.5. Consider approving a Waiver of Conflict of Interest between Yavapai County Community Health Services and School Districts in Yavapai County, as presented. 

RELEVANT INFORMATION:
Annually, a Waiver of Conflict of interest regarding agreements with Yavapai County through Yavapai County Community Health Services and Prescott Unified School District No. 1 concerning using its facilities for emergency operations, including, but not limited to, a reunification center, mass casualties and/or mass fatalities recovery center, and staging areas, for single-day or multi-day use, if circumstances warrant it, must be signed. 

Presenter: Joseph W. Howard, Superintendent.
  
Presenter:  Joseph W. Howard, Superintendent.
Attachments: (1)
8.B. STUDY AND VOTING SESSION
  
8.B.1. Consider nominations and election for the position of Governing Board President.

RELEVANT INFORMATION:
The Governing Board annually elects a new President according to A.R.S. 15-321. After electing a new Governing Board President, that person will then take over running the meeting.

Presenter: Joseph W. Howard, Superintendent
  
Presenter:  Joseph W. Howard, Superintendent
8.B.2. Consider nominations and election for the position of Governing Board Vice-President.

RELEVANT INFORMATION:
The Governing Board elected to add the position of Vice-President to the Governing Board. This position would serve as a back-up to the President and would not be a President-Elect position. The Vice-President would chair the board meetings in the absence of the President.

Presenter: Joseph W. Howard, Superintendent
  
Presenter:  Joseph W. Howard, Superintendent
Description: 
  
8.B.3. Consider approving IFB 20-38-25 for Waste and Recycling Management Services, as presented.

RELEVANT INFORMATION: The District issued IFB 20-38-25 for Waste and Recycling Management Services on December 8, 2020. It was advertised on December 8th and December 15th in the Official Newspaper of the County. 

The District received 2 bids, 5 no bids, and 20 bid downloads. There was one amendment posted on December 18, 2020. 1 bid received is considered non-responsive. 

The recommendation is to move forward and award the City of Prescott, starting February 1, 2021, with the option to renew this contract for four (4) additional years. 

Presenter: Brian Moore, Chief Financial Officer
  
Presenter:  Brian Moore, Chief Financial Officer
Attachments: (1)
8.C. INFORMATION AND DISCUSSION ITEMS
  
8.C.1. Brian Moore has prepared the School Board Summary Budget Report for your review. 
  
Presenter:  Brian Moore, Chief Financial Officer
Attachments: (1)
8.C.2. Update and discussion on the most recent COVID and reopening information and discussion regarding the Arizona Department of Health and Safety Benchmarks for Safely Returning to In-Person Instruction.
  
8.C.3. Future Agenda Items
  
Description:  The public is invited to request future agenda items. The request must be in writing on the form provided and turned into the Board Secretary at the beginning of the meeting or prior to the agenda item. The form must provide a very specific agenda item to be considered by the board. The public member may state the agenda item to be considered,  however, no description or conversation may take place at this time. The Board may not respond to questions or comments from the public, but may ask the superintendent to respond when appropriate. The Governing Board President or district office designee will contact the person making the request as of the status of the requested future agenda item.
8.C.4. Meeting Dates: 
Governing Board Retreat: Wednesday, January 13, 2021, at 8:00 am - Virtual Meeting

Regular Study and Voting Session: Tuesday, February 2, 2021, at 5:00 pm - Virtual Meeting
  
9. ADJOURNMENT
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