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November 3, 2020 at 5:00 PM - Regular Study & Voting Session

Agenda
1. STRATEGIC PLAN COLOR KEY:

STUDENT ACHIEVEMENT 
CULTURE 
COMMUNITY AND STAKEHOLDER RELATIONSHIPS 
ENROLLMENT 
RESOURCE ACCOUNTABILITY
  
2. CALL TO ORDER - President Scott Hicks
  
3. OPENING CEREMONY
  
3.A. Welcome - President Scott Hicks
  
3.B. Pledge of Allegiance 
  
4. APPROVAL OF AGENDA - President Scott Hicks
  
4.A. Consider approving the agenda, as presented.

RELEVANT INFORMATION: Board policy requires the approval of the agenda.
  
5. APPROVAL OF MINUTES
  
5.A. Consider approving the minutes from the Regular Study and Voting Session meeting of October 6, 2020, as presented.

RELEVANT INFORMATION: Board policy requires the approval of minutes. 
  
5.B. PRESENTATIONS
  
5.B.1. PUSD Child Care Liaison Recognition
  
6. INFORMATION ONLY ITEMS
  
6.A. Summary of Current Events
6.A.1. Superintendent
    www.prescottschools.com/calendars
  
6.A.2. Governing Board Members
  
7. ACTION ITEMS
  
7.A. CONSENT AGENDA - All those items listed below may be enacted by one motion and approved as Consent Agenda items with or without discussion.  However, any item may be removed from the Consent Agenda and considered separately if a Governing Board member so requests.

The resolutions included in the Consent Agenda have been posted in order to waive the reading of the body of the resolutions.
 

Consider approving the Consent Agenda as presented.
  
7.A.1. Consider approving the certified and classified personnel actions as presented.
  
RELEVANT INFORMATION: 
A copy of the personnel report is attached for review.

Presenter: Mrs. Christa Simmons, Director of Human Resources
  
Presenter:  Mrs. Christa Simmons, Director of Human Resources
Description: 
  
Attachments: (1)
7.A.2. Consider approving the donations as presented.

RELEVANT INFORMATION:
Board policy requires acceptance by the Governing Board of all donations.  

Presenter: Mr. Brian Moore, Chief Financial Officer
  
Presenter:  Mr. Brian Moore, Chief Financial Officer
Description: 
  
Attachments: (1)
7.A.3. Consider ratifying the vouchers as presented. 
  
RELEVANT INFORMATION:
Arizona Revised Statutes requires approval/ratification of all vouchers.

Presenter: Mr. Brian Moore, Chief Financial Officer
  
Presenter:  Mr. Brian Moore, Chief Financial Officer
Attachments: (1)
7.A.4. Consider approving the Student Activities Fund Statement of Receipts and Disbursements for October 2020, as presented

RELEVANT INFORMATION: Please see the attached reports.
  
Presenter: Mr. Brian Moore, Chief Financial Officer
  
Presenter:  Mr. Brian Moore, Chief Financial Officer
Description: 
  
Attachments: (1)
7.A.5. Consider approving the use of ScoreVision, vendor, as Sole Source procurement for the 2020-2021 school year, as presented. 

RELEVANT INFORMATION:
ScoreVision is a software, hardware, and service solution that enables institutions to deliver professional-style event experiences without the need for a large, dedicated staff. Scoring and production at event time can be driven by one or two individuals by using this software and hardware ecosystem. Procurement guidelines require the Governing Board to approve the listing of vendors that are utilized as "Sole Source." Sole Source is when no reasonable alternative exists. 

Presenter: Mr. Brian Moore, Chief Financial Officer
  
Presenter:  Mr. Brian Moore, Chief Financial Officer
Attachments: (1)
7.A.6. Consider approving the stewardship/capital asset disposal list, as presented

RELEVANT INFORMATION:
Arizona's USFR (Uniform System of Financial Records) requires districts to complete a "Request for Authorization to Dispose of District Property" form for applicable district property, including capital asset and stewardship items to be disposed of by sale, trade-in, or donation or because of obsolescence or damage. The form is prepared by the employee responsible for the property and the items to be disposed need to be approved by the governing board.
  
Presenter: Mr. Brian Moore, Chief Financial Officer
  
Presenter:  Mr. Brian Moore, Chief Financial Officer
Attachments: (1)
7.B. STUDY AND VOTING SESSION
7.B.1. Discussion and action to approve the Governing Board Resolution authorizing approved signatures on legal documents, as presented. 

RELEVANT INFORMATION:
Prescott Unified School District may enter into legal agreements, including, but not limited to, intergovernmental agreements, contracts, and memorandums of understanding, with Yavapai County and its departments. This resolution will authorize those individuals chosen by the Governing Board, to approve and sign legal documents on behalf of the School District. 

Presenter: Mr. Joseph W. Howard, Superintendent
  
Presenter:  Mr. Joseph W. Howard, Superintendent
Attachments: (1)
7.B.2. Consider approving the 2019-2020 School Level Annual Financial Report (AFR), as presented.

RELEVANT INFORMATION:
Mr. Moore has prepared the 2019-2020 School Annual Financial Report (AFR) for your approval. The summary condenses the information in the AFR and is the document that will be transmitted electronically to the Arizona Department of Education (ADE) for posting to their website. The report will be submitted to ADE for review. 

A presentation will be made at the Board meeting. Please see the attachment. 

Presenter: Mr. Brian Moore, Chief Financial Officer
  
Presenter:  Mr. Brian Moore, Chief Financial Officer
Attachments: (8)
7.C. INFORMATION AND DISCUSSION ITEMS  
7.C.1. Mr. Brian Moore has prepared the School Board Summary Budget Report for your review. 
  
Presenter:  Mr. Brian Moore, Chief Financial Officer
Attachments: (1)
7.C.2. Update and discussion on the most recent COVID and reopening information and discussion regarding the Arizona Department of Health and Safety Benchmarks for Safely Returning to In-Person Instruction.
  
7.C.3. Future Agenda Items
  
Description:  The public is invited to request future agenda items. The request must be in writing on the form provided and turned into the Board Secretary at the beginning of the meeting or prior to the agenda item. The form must provide a very specific agenda item to be considered by the board. The public member may state the agenda item to be considered,  however, no description or conversation may take place at this time. The Board may not respond to questions or comments from the public, but may ask the superintendent to respond when appropriate. The Governing Board President or district office designee will contact the person making the request as of the status of the requested future agenda item.
7.C.4. Meeting Dates: 
Regular Study and Voting Session: December 1, 2020, at 5:00 pm in the PUSD District Office Boardroom.
  
Other Dates:
Veterans Day HOLIDAY -  Wednesday, November 11, 2020.

Thanksgiving Break - Wednesday, November 25 - Friday, November 27, 2020.
  
8. ADJOURNMENT
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