August 20, 2025 at 4:00 PM - Executive Board Meeting
Regular Board Meeting
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1. Call to Order
Description:
Jon Malone will call the meeting to order.
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1.1. Roll Call
Description:
Jennifer Eubanks will call the roll and take attendance.
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2. Establish Jon Malone as Chairperson Pro Tem
Description:
Malone will ask for a motion to establish himself as Chairperson Pro Tem.
Voice Vote |
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3. Approval of the Agenda
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4. Election Results
Description:
The CEO will share the 2025 Election Results.
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5. Administration of the Oath of Office
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5.1. Recitation of the Code of Conduct for all members of the Executive Board
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6. Nominations for the Office of Chairperson for a term of one year
Description:
The Chairperson Pro Tem is now entertaining nominations for Board Chairman to serve a term of one year. If only one nomination is made, Malone instructs the secretary to record a unanimous vote for that member. If two more nominations are made, Malone instructs the secretary to call the roll, and each Board member may vote for one nominee. |
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7. Nominations for the Office of Vice Chairperson for a term of one year
Description:
If only one nomination is made, the Chairperson instructs the secretary to record a unanimous vote for that member. If two or more nominations are made, Malone instructs the secretary to call the roll, and each Board member may vote for one nominee. |
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8. Appointment of the Secretary for a term of one year
Description:
The New Chairperson begins conducting the meeting. |
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9. Approval of Committee Appointments for a term of 1 year
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10. Approval of regular meeting dates and times listed for FY2025
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11. Acknowledgment of FOIA Requests
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12. Public Participation
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13. Consent Agenda
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13.1. Approval of Open Session Minutes of May 21st, 2025.
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13.2. Approval and Ratification of the Personnel Report for May, June and July 2025
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13.3. Approval and Ratification of the Accounts Payable Report for May, June and July 2025.
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13.4. Approval and Ratification of Contracts and Agreements for May, June and July 2025.
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13.5. Approval and Ratification of the Treasurer's Report for May and June 2025.
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13.6. Approval and Ratification of the Health Plan Fund Report for May and June, 2025.
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14. Chief Executive's Report
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15. Action Items
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15.1. Approval of a 5-year amendment and extension of lease terms for the Sterling, Illinois office (Thomas Jensen, D.C.).
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15.2. Approval of Policy changes as shown in the Draft Policy Changes 8-20-2025 document.
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15.3. Approval of the FY26 Final Budget
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15.4. Approval of the recommendation not to destroy any additional Audio Records of Past Closed Session Minutes -18 months or older.
Description:
None at this time, will review again in 6 months.
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15.5. Review of Closed Session Minutes and Consideration of Release of Closed Executive Session Minutes.
Description:
None at this time, will review in 6 months. See attachment.
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15.6. Approval of the Chief Executive's Target Goals for FY26
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15.7. Approval to waive the 125% charge for Rockford #205 for delaying any request for FY26 Services until after April 30th, 2025.
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15.8. Approval of the appointment of Christan Schrader to the NIA Executive Board for a term of one year
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16. Executive Board Announcements
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17. Adjournment
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