November 10, 2026 at 7:00 PM - Combined Committee of the Whole/Special Village Board Meeting
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1. Call to Order |
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2. Roll Call
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3. Invocation
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4. Pledge of Allegiance to the Flag
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5. Approval of the minutes for the Village Board Meeting and the Special Board Meeting of the Board of Trustees on Tuesday, October 20, 2026.
Attachments:
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6. Oaths, Reports, Proclamations, Announcements and Appointments
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7. COMMITTEE OF THE WHOLE AGENDA ITEMS
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8. Finance Management Reports:
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8.A. Finance Report in the amount of $2,251,922.01.
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8.B. Warrant List #200578, dated October 31, 2026, in the amount of $4,906,266.63.
Attachments:
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9. Village President's Report
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9.A. Status Report regarding: Updated Letter of Intent, Grocery Store Lease and Economic Incentive / Redevelopment Agreement for the Renovation and Use of the 615 South 5th Avenue Building as a Grocery Store (Joseph's Fresh Markets, LLC d/b/a Living Fresh Market).
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9.B. Status report regarding a resolution approving the regular meeting schedule of the combined committee of the whole/village board meetings of the president and board of trustees of the Village of Maywood for calendar year 2027. See Village Attorney memo dated November 4, 2026. (Ordinance listed under Omnibus portion of Agenda).
Attachments:
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10. Public Comments:
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11. Village Manager's Report(s):
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11.A. Status Report regarding: Monthly Reports by Village Manager and Department Heads.
Attachments:
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11.B. Status Report regarding: A discussion of 2026 Real Estate Tax Levy Approval Process and Adoption Schedule for 2026 Tax Levy, 2026 / 2027 Budget Amendment Process and 2027 / 2028 Annual Budget Process. See Village Attorney Memo dated November 4, 2026 with copies of:
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11.B.1) NOTICE OF PROPOSED REAL ESTATE TAX LEVY PUBLIC HEARING FOR THE VILLAGE OF MAYWOOD FOR YEAR 2026.
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11.B.2) RESOLUTION DETERMINING THE ESTIMATED VILLAGE OF MAYWOOD REAL ESTATE TAX LEVY FOR YEAR 2026 (Resolution listed under the Omnibus portion of the Agenda).
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11.B.3) Village Attorney Memorandum - tentative Village of Maywood fiscal adoption schedule for 2026 real estate tax levy and proposed fiscal year 2027 / 2028 annual operating budget, dated November 4, 2026.
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11.C. Status Report regarding: An Order for Services with Paycor for an HR Platform Upgrade at an Estimated Total of $109,432.41 per year and a Six-Month Pilot with LinkedIn Talent Solutions for an amount not to exceed $8,665.00. See Staff Memorandum dated October 21, 2026. Source of Funds: General Village Funds (Contractual and Professional Services Line Item) (Motion listed under Omnibus portion of the Agenda).
Attachments:
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11.D. Status Report regarding: A Professional Development Partnership with Mind Over Matter Instruction in an Amount Not to Exceed $16,900. See Staff Memorandum dated November 2, 2026. Source of Funds: General Village Funds (Motion listed under the Omnibus portion of the Agenda).
Attachments:
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11.E. Status Report regarding: Change Orders in the Amount of $21,188.64 to Main Street Retail Solutions for Grocery Store Décor Items at 615 S. 5th Avenue (Sheetrock Replacement, Wall Repairs, Preparation, Priming and Painting). See Staff Memorandum dated November 2, 2026. Source of Funds: Madison/5th Avenue TIF Funds, reimbursable from DCEO Grocery Store Grant (Motion listed under the Omnibus portion of the Agenda).
Attachments:
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11.F. Status Report regarding: an ordinance authorizing the Village of Maywood, Cook County, Illinois, to borrow funds from the Illinois Public Water Supply Loan Program of the Illinois Environmental Protection Agency for the completion of the village’s 2027-2028 lead water service improvements project. See Village Engineer Memo dated October 26, 2026, and Village Attorney Memo dated November 4, 2026. (Ordinance listed under the Omnibus portion of the Agenda).
Attachments:
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11.G. Status Report regarding: an ordinance approving a special use for a smoke shop at 815 West Roosevelt Road - A&K Cigar, Inc., d/b/a Skydaze Cigar and Vapes.
See Village Attorney Memo dated November 4, 2026. (Ordinance listed under the Omnibus portion of the Agenda).
Attachments:
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11.H. Status Report regarding: an ordinance amending section 72.25 (parking prohibited) of chapter 72 (stopping, standing and parking), title VII (traffic code) of the Maywood Village Code relative to the prohibition of standing or parking in front of a public or private driveway and authority to tow and impound unlawfully parked vehicles, and amending schedule VI (parking signs), chapter 76 (parking schedules), title VII (traffic code) of the Maywood Village Code to permit installation of reasonably necessary tow-zone signage.
See Village Attorney Memo dated November 4, 2026. (Ordinance listed under the Omnibus portion of the Agenda).
Attachments:
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11.I. Status Report regarding: Approval and Ratification of Cook County Shop Talk Agreement/Award of Grant from Cook County Department of Public Health in the Amount of $118,500 for the Project Period of September 18, 2026, through September 17, 2027. Motion listed under the Omnibus portion of the Agenda).
Attachments:
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11.J. Status Report regarding: a resolution authorizing the approval and execution of an agreement between the Village of Maywood and the Edwin Hancock Engineering Company for furnishing design and construction engineering services, and for the appropriation and expenditure of community development block grant program (“CDBG”) and village general funds to pay for the engineering services related to the 2027 CDBG roadway improvements project
(18th Avenue from Harrison Street to Winfield Scott Park). See Village Attorney Memorandum dated November 4, 2026 and Village Engineer Memorandum dated October 28, 2026. Source of Funds: Cook County Community Development Block Grant and General Corporate funds. (Resolution listed under the Omnibus portion of the Agenda).
Attachments:
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11.K. Status Report Regarding: resolution authorizing the approval and execution of an agreement between the Village of Maywood and the Edwin Hancock Engineering Company for furnishing of design engineering services for the 2027 9th Avenue water main improvements project (Madison Street to Saint Charles Road) in Maywood, Illinois, and for the appropriation and expenditure of Madison street / 5th avenue tax increment financing district funds and general corporate funds to pay for the design engineering services related to the project. See Village Attorney Memorandum dated November 4, 2026 and Village Engineer Memorandum dated October 29, 2026. Source of Funds: Madison/5th Avenue TIF and General Corporate funds. (Resolution listed under the Omnibus portion of the Agenda).
Attachments:
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11.L. Status Report regarding: resolution authorizing the approval and execution of an agreement between the Village of Maywood and the Edwin Hancock Engineering Company for furnishing of design engineering services for the 2028 First Avenue water main improvements project (Roosevelt Road to Bataan Drive) in Maywood, Illinois, and for the appropriation and expenditure of general corporate funds to pay for the design engineering services related to the project. See Village Attorney Memorandum dated November 4, 2026, and Village Engineer Memorandum dated October 29, 2026. Source of Funds: Madison/5th Avenue TIF and General Corporate funds. (Resolution listed under the Omnibus portion of the Agenda).
Attachments:
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11.M. Status Report regarding: a resolution authorizing the approval and execution of an agreement between the village of Maywood and the Edwin Hancock engineering company for furnishing of design engineering services for the 2028 water main improvements project in Maywood, Illinois, and for the appropriation and expenditure of Madison street / 5th avenue tax increment financing district funds and general corporate funds to pay for the design engineering services related to the project (11th Avenue from Madison Street to Saint Charles Road, 20th Avenue from Saint Charles Road to Railroad Avenue and 21st Avenue from Saint Charles Road to Railroad Avenue). See Village Attorney Memorandum dated November 4, 2026, and Village Engineer Memorandum dated October 29, 2026. Source of Funds: Madison/5th Avenue TIF and General Corporate or Water Fund funds. (Resolution listed under the Omnibus portion of the Agenda).
Attachments:
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11.N. Status Report regarding: a resolution authorizing the approval and execution of an agreement between the village of Maywood and the Edwin Hancock engineering company for furnishing of professional engineering services for the 2028 9th avenue resurfacing improvements project (madison street to saint charles road) in maywood, Illinois, and for the appropriation and expenditure of Madison street / 5th avenue tax increment financing district funds and general corporate funds to pay for the phase i preliminary and phase ii design engineering services related to the project. . See Village Attorney Memorandum dated November 4, 2026 and Village Engineer Memorandum dated October 28, 2026. Source of Funds: Madison/5th Avenue TIF and General Corporate funds. (Resolution listed under the Omnibus portion of the Agenda).
Attachments:
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11.O. Status Report regarding: a resolution authorizing and approving the execution of a Community Development Block Grant program subrecipient agreement between Cook County and the Village of Maywood (program year 2026) (18th Avenue Roadway Improvements from Harrison Street to Winfield Scott Park). See Village Attorney memo dated November 4, 2026.”
Attachments:
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12. Village Attorney Report:
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12.A. Status Report regarding: A Request for Approval of A resolution approving the content of and/or release of certain closed meeting minutes of the combined committee of the whole/special village board meetings of the president and board of Trustees of the Village of Maywood (2025 full-year review ). See Village Attorney Memorandum dated November 4, 2026. (Motion listed under the Omnibus portion of the Agenda).
Attachments:
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12.B. Status Report regarding: A Request for Approval of A resolution approving the content of and/or release of certain closed meeting minutes of the combined committee of the whole/special village board meetings of the President and Board of Trustees of the Village of Maywood (2026 half-year review ). See Village Attorney Memorandum dated November 4, 2026. (Motion listed under the Omnibus portion of the Agenda).
Attachments:
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12.C. Status Report regarding: Formation of Four (4) New TIF Districts: Updated TIF Adoption Schedules and Public Meeting Dates / Times / Location.
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12.C.1) Maywood North Area #1 TIF District (Main Street to North Village Limits):
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12.C.1)a. Public Meeting Date: February 21, 2024.
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12.C.1)b. Anticipated Joint Board of Review Meeting Date: TBD
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12.C.1)c. Anticipated Public Hearing Date: TBD
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12.C.1)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation” or at the Community Development Office or the Village Clerk’s Office |
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12.C.2) Maywood Middle Area #2 TIF District (Northern Boundary of Union Pacific Railroad Limits to Madison Street):
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12.C.2)a. Public Meeting Date: April 30, 2024.
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12.C.2)b. Anticipated Joint Board of Review Meeting Date: TB
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12.C.2)c. Anticipated Public Hearing Date: TBD
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12.C.2)d. TIF Plan will be made available to the public by TBD
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12.C.3) Maywood Mid-South Area #3 TIF District (Maywood Drive to Harrison Street):
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12.C.3)a. Public Meeting Date: February 21, 2024.
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12.C.3)b. Anticipated Joint Board of Review Meeting Date: TBD
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12.C.3)c. Anticipated Public Hearing Date: TBD
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12.C.3)d. TIF Plan was made available to the public on March 22, 2024 and is available on the Village’s website: search “maywood-il.gov” and then click on the “Community” heading and then click on “New Maywood TIF District Formation”; or at the Community Development Office or the Village Clerk’s Office.
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12.C.4) Maywood South Area #4 TIF District (Bataan Drive to Roosevelt Road):
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12.C.4)a. Public Meeting Date: April 30, 2024.
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12.C.4)b. Anticipated Joint Board of Review Meeting Date: TBD
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12.C.4)c. Anticipated Public Hearing Date: TBD
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12.C.4)d. TIF Plan will be made available to the public by TBD
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12.D. Public Meetings will commence at either 6:00 p.m. or 7:30 p.m., as posted, and be held in the Maywood Masonic Temple Building at 200 South 5th Avenue, Maywood, Illinois.
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12.E. Public Hearings will commence at either 7:00 p.m. or 7:30 p.m., as posted, and be held in the Village Board Council Chambers at 125 South 5th Avenue, Maywood, Illinois. (No Documents – Discussion Item Only – Not an Action Item). |
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13. Trustee Committee Reports: None
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13.A. Community Policing & Public Safety Committee
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13.B. Engagement & Communications Committee
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13.C. Fiscal Accountability & Government Transparency Committee
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13.D. Infrastructure & Sustainability Committee
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13.E. Ordinance & Policy Committee
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13.F. Planning & Development Committee
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14. VILLAGE BOARD AGENDA ITEMS
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15. Omnibus Agenda Items:
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15.A. Motion to Approve the Monthly Financial Report in the amount of $2,251,922.01
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15.B. Motion to Approve the Warrant List #200578 dated October 31, 2026, in the amount of $4,906,266.63.
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15.C. A Motion Authorizing the Acting Manager or Her Designee to Approve an Order for Services with Paycor for an HR Platform Upgrade at an Estimated Total of $109,432.41 per year and a Six-Month Pilot with LinkedIn Talent Solutions for an amount not to exceed $8,665.00.
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15.D. A Motion to Approve and Authorize the Acting Manager to Execute a Professional Development Partnership with Mind Over Matter Instruction in an Amount Not to Exceed $16,900.
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15.E. Motion to Approve Change Orders in the Amount of $21,188.64 to Main Street Retail Solutions for Grocery Store Décor Items at 615 S. 5th Avenue (Sheetrock Replacement, Wall Repairs, Preparation, Priming and Painting).
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15.F. An ordinance authorizing the village of Maywood, Cook County, Illinois, to borrow funds from the Illinois Public Water Supply Loan Program of the Illinois Environmental Protection Agency for the completion of the village’s 2027-2028 lead water service improvements project.
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15.G. An ordinance approving a special use for a smoke shop at 815 West Roosevelt Road - A&K Cigar, Inc., d/b/a Skydaze Cigar and Vapes.
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15.H. An ordinance amending section 72.25 (parking prohibited) of chapter 72 (stopping, standing, and parking), title VII (traffic code) of the Maywood Village Code relative to the prohibition of standing or parking in front of a public or private driveway and authority to tow and impound unlawfully parked vehicles, and amending schedule VI (parking signs), chapter 76 (parking schedules), title VII (traffic code) of the Maywood Village Code to permit installation of reasonably necessary tow-zone signage.
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15.I. Motion to Approve and Ratify the Acceptance and Execution of Cook County Shop Talk Agreement/Award of Grant from Cook County Department of Public Health in the Amount of $118,500 for the Project Period of September 18, 2026, through September 17, 2027.
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15.J. A resolution approving the regular meeting schedule of the combined committee of the whole/village board meetings of the president and board of trustees of the village of Maywood for calendar year 2027.
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15.K. A resolution determining the estimated village of Maywood real estate tax levy for the year 2026.
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15.L. A resolution authorizing the approval and execution of an agreement between the village of Maywood and the Edwin Hancock Engineering Company for furnishing design and construction engineering services, and for the appropriation and expenditure of community development block grant program (“CDBG”) and village general funds to pay for the engineering services related to the 2027 CDBG roadway improvements project (18th Avenue from Harrison Street to Winfield Scott Park.
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15.M. Resolution authorizing the approval and execution of an agreement between the Village of Maywood and the Edwin Hancock Engineering Company for furnishing design engineering services for the 2027 9th Avenue water main improvements project (Madison Street to Saint Charles Road) in Maywood, Illinois, and for the appropriation and expenditure of Madison Street / 5th Avenue tax increment financing district funds and general corporate funds to pay for the design engineering services related to the project.
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15.N. Resolution authorizing the approval and execution of an agreement between the Village of Maywood and the Edwin Hancock Engineering Company for the furnishing of design engineering services for the 2028 First Avenue water main improvements project (Roosevelt Road to Bataan Drive) in Maywood, Illinois, and for the appropriation and expenditure of general corporate funds to pay for the design engineering services related to the project.
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15.O. A resolution authorizing the approval and execution of an agreement between the Village of Maywood and the Edwin Hancock Engineering Company for furnishing of design engineering services for the 2028 water main improvements project in Maywood, Illinois, and for the appropriation and expenditure of Madison street / 5th avenue tax increment financing district funds and general corporate funds to pay for the design engineering services related to the project (11th Avenue from Madison Street to Saint Charles Road, 20th Avenue from Saint Charles Road to Railroad Avenue and 21st Avenue from Saint Charles Road to Railroad Avenue.
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15.P. A resolution authorizing the approval and execution of an agreement between the Village of Maywood and the Edwin Hancock Engineering Company for furnishing of professional engineering services for the 2028 9th Avenue resurfacing improvements project (Madison Street to Saint Charles Road) in Maywood, Illinois, and for the appropriation and expenditure of Madison Street / 5th Avenue tax increment financing district funds and general corporate funds to pay for the Phase I preliminary and Phase II design engineering services related to the project.
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15.Q. A resolution approving the content of and/or release of certain closed meeting minutes of the combined committee of the whole/special village board meetings of the president and board of trustees of the village of Maywood (2025 full-year review).
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15.R. A resolution approving the content of and/or release of certain closed meeting minutes of the combined committee of the whole/special village board meetings of the president and board of trustees of the Village of Maywood (2026 half-year review).
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15.S. A resolution authorizing and approving the execution of a Community Development Block Grant program subrecipient agreement between Cook County and the Village of Maywood (Program Year 2026) (18th Avenue Roadway Improvements from Harrison Street to Winfield Scott Park).
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16. New Business Agenda Item(s):
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17. Old Business Agenda Item(s): None
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18. Board of Trustees Comments/Information
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19. For Information Only
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20. Closed Meeting Session
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20.A. Pending Litigation (5 ILCS 120/2(c)(11))
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20.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)).
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20.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint (5 ILCS 120/2(c)(1))
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20.D. Collective negotiating matters between the Village and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (5 ILCS 120/2(c)(2)).
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20.E. The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5)).
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20.F. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)(6)).
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21. Adjournment
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