June 11, 2012 at 5:30 PM - Regular Meeting

1. CALL TO ORDER AND ESTABLISH A QUORUM
“I call this meeting of the Castleberry Independent School District to order. Let the record show that a quorum of board members is present, that this meeting has been duly called, and that notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.”

2. INVOCATION

3. QUESTIONS REGARDING THE CONSENT AGENDA

4. MONITORING THE STRATEGIC PLAN

4.A. Strategic Plan Update

4.B. District Improvement Plan 2011-2012: This is the final District Improvement Plan for the 2011-2012 school year.

4.C. Fund 199 Designated Projects and Long Range Facility Plan

5. MONITORING THE STRATEGIC PLAN

5.A. DISCUSSION ITEM
Capital Improvements Bond Projects Update: The report includes information on the 2010 Bond Projects which includes updates on programming, renovations, and construction.

5.B. DISCUSSION ITEM/ACTION ITEM
Consider of the Award of skilled trade labor services for the period of one year to SSP Incorporated, as outlined in RFP #12-002.

6. MONITORING THE STRATEGIC PLAN

6.A. Consider All Matters related to Instruction, including, but not limited to reports, finances, and/or proposals.

6.B. DISCUSSION ITEM
End of Year Review of Campus Improvement Plans:  Each campus principal has documented the end of the year review of their Campus Improvement Plan. Principals will be available to answer questions.

6.C. DISCUSSION ITEM
Instructional Services Executive Director Report:

6.C.1. Fine Arts:  The fine arts department report highlights another outstanding year in all programs.

6.C.2. Special Education:   The report highlights the integration of technology, interventions, and least restrictive environment for special education students. 

6.C.3. Bilingual/ESL:  Scores on state Limited English Proficient (LEP) assessments show growth for LEP students in CISD.  The Dual Language model at K-2 has been implemented effectively.

6.C.4. Career and Technology:   The CTE report highlights student programs, student organizations, and work certifications.

6.C.5. Volunteer:   The volunteer program showed an increase in willing volunteers. Campuses continue to utilize the data base to meet campus needs. 

6.C.6. Mathematics:   The report highlights support for STAAR, professional development in mathematics, and student success.  

6.C.7. English Language Arts:    The report indicates the support teachers have received for their newest resources, training in writing and scores on the TAKS assessments.

6.C.8. Academic UIL: Four CISD campuses participated in UIL activities.  CISD students showed great success in many areas.

6.C.9. School Health Advisory Committee: This report will highlight the results of comprehensive survey to address the needs in the school heath program.

6.D. Consider All Matters related to Technology, including, but not limited to reports, finances, and/or proposals.

6.E. CQ Local was adopted on May 25th, 2011 and provides the components necessary to ensure that the district is in full CIPA compliance and eligible for applying for e-rate discounts on Internet access, internal connections, and basic maintenance.

7. CLOSED SESSION

8. DINNER

9. ROUTINE BUSINESS

9.A. DISCUSSION ITEM
Pledges of Allegiance to the American and Texas Flags:  

9.B. School Officials Present

9.C. DISCUSSION ITEM
Renee Smith-Faulkner, Assistant Superintendent of Technology Services, is recognizing students Osvel Arellanos, 11th Grader at CHS, and Skye Neathery, 2nd Grader at JJE for being the overall winners of the Technology Fair.  Renee will also be recognizing Jimmy Bagwell, a network engineer consultant, and an outstanding asset to CISD.

10. COMMUNICATIONS FROM CITIZENS

11. ACTION ITEM
CONSENT AGENDA

11.A. Consider Approval of Board Minutes from the May 3, 2012, Special Board Meeting and May 14, 2012 Board Meeting.

11.B. Consider Approval of Expenditure Reports for the month of May 2012: The attached schedule lists all checks written for the month of May 2012.

11.C. Consider Approval of School Meal Prices the attached memo details the proposed increase of 15 cents for lunch prices for the 2012-2013 school year.  This increase is required to comply with the Healthy, Hunger- Free Kids Act of 2010.

11.D. Consider Approval of the Agreement for Collection of Taxes and Surety Bond for Tarrant County Tax Assessor Collector: CISD has maintained a good working relationship with Tarrant County for the collection of taxes. The cost per account of $.90 is an increase of $.25 from last year. This is the first increase in five years.  Currently Castleberry ISD has an estimated 9,256 accounts.

11.E. Consider Approval of the Master Interlocal Agreement with Region XI Educational Service Center:  The Master Interlocal Agreement allows districts to participate in purchasing services through ESC Region XI bidding processes, such as Bus Driver Drug Testing and MrLIBS (Follett for CISD libraries).

11.F. Consider Approval of ESC XI Support Services Contracts for 2012-2013 in the amount of $55,148.28: These contracts include Administrative Services, Comprehensive Services, Instructional Services, and Technology Services.

11.G. Consider Approval of Skyward Annual License Fee for 2012-2013 in the amount of $50,260.00: The Skyward license fee covers the software used by the District for Student Records, Child Nutrition, Finance and Human Resources.

11.H. Consider Approval of the Memorandum of Understanding with Tarrant County Juvenile Services:  This item is the district’s agreement for the operation of the Juvenile Justice Alternative Education Program for expelled students. There are minor changes from last year.

11.I. Consider Approval of Purchasing 250 Netbooks for 10th Grade Students:  The Technology Department recommends purchasing 250 Netbooks with laser etching, and Targus bags from CDW-G for a total price of $ 84,187.50.  The netbooks will be purchased from the assigned fund balance for technology.

12. FINANCIAL REVIEW

12.A. Consider All Matters related to Financial, including but not limited to reports, finances, and/or proposals.

12.B. ACTION ITEM
Consider Approval of Resolution 11-005 regarding authorized signatures on the Bank of Texas District bank accounts. (MOTION)

12.C. DISCUSSION ITEM
Budget Workshop Session 1: Conducted for preliminary budget development. This is the first of three budget work sessions to be held this summer. Information will be presented on Monday Evening.

12.D. DISCUSSION ITEM
Financial Services Executive Director Report:

12.D.1. Financial Services Evaluation: The report includes information on longevity pay checks, employee stipends, PEIMS submission, workers compensation, and the district budget.

12.D.2. Child Nutrition Evaluation: The report includes information on meals served, summer food service program, nutritional education and program reviews.

12.D.3. Tarrant County Tax Collection Reports for April 2012: reflects the amount of taxes, penalty, interests & delinquent taxes collected for the month and year to date and the percent of the total levy collected.

12.D.4. Investment Report for the month of May 2012: This report shows District investment by fund for the month ending May 2012.

12.D.5. Board Budget Report as of April 30, 2012: This report shows Revenue and Expenditures by Fund and Function.

12.D.6. Tax Attorney Report: The report includes information on the delinquent property tax collection activities.

12.E. Castleberry ISD has received the TASB Risk Management Fund Loss Prevention Grant for $2,500.00:  This is the 5th year CISD has received this award. The money will be used to purchase wet floor signs, rolling utility carts for the District kitchens and first aid kits for the custodial closets.

12.F. Castleberry High School Culinary Arts Department received a $50 donation from the Castleberry School Retirees Association.

12.G. Castleberry High School Band Program received a $300 donation from the CHS Class of 1961. The donation was used toward expenses for the State UIL Wind Ensemble Festival in Austin Texas on May 5, 2012.

13. MONITORING THE STRATEGIC PLAN

13.A. Consider All Matters Incident and/or related to Public Officers and Employees/Auxiliary Service, including, but not limited to, Contracts Resignations, Hiring, Assignments, Allocations, and Salaries.

13.B. ACTION ITEM
Consider Approval of New Hire Contract Recommendation:  There are five contract recommendations for this meeting as of June 1, 2012.  An addendum is anticipated.  MOTION

13.C. ACTION ITEM
Consider Approval of Policies FFH and FFI Local: These are the policies that additional clarification was requested at the May Board meeting.

13.D. DISCUSSION ITEM
Maintenance and Construction Projects Update: The Projects Update Report reflects work completed and funds expended through May 31, 2012.

13.E. Review Resignations Received:   Four resignations have been received as of June 1, 2012.

13.F. Portable Building Relocations: CISD's Auxiliary Services has evaluated the three submitted proposals and a recommendation has been made in favor of H.D. Snow House Movers for the first phase of portable building relocations. 

14. BOARD INFORMATION

14.A. DISCUSSION ITEM
The Summer Leadership Institute will be held in Fort Worth, Texas at the Omni Hotel on June 28-30, 2012. If you are planning on attending, please fill out the session selection sheet and turn it into Mrs. Branch.The registration fee has been waived and registration closes June 15, 2012.

14.B. DISCUSSION ITEM
Custom School Board Engagement Tool Kit: Mary Lou Martinez and Tracy Gallman would like to discuss creating a two person committee to create a custom School Board Engagement Tool Kit.

14.C. DISCUSSION ITEM
2012-2013 Master Meeting Calendar

14.D. TASB Board of Directors Nominations

14.E. School Board Operating Procedures

14.F. School Board 2011-2012 Planner

14.G. Eichelbaum Wardell, P.C. Updates

14.H. School Board Agenda Request by Board Members.

14.I. Review Student Travel Approvals.

14.J. Superintendent Evaluation Compilation 2011 and Superintendent Appraisal 2011

14.K. DISCUSSION ITEM
Superintendent 12 Month Agenda 2011-2012

14.L. Budget Preparation Timeline 2012-2013

14.M. Board Policy

14.N. Establish Next Meeting.

15. ADJOURN