August 25, 2023 at 12:30 PM - Regular
Agenda |
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1. CALL TO ORDER
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2. RECORD OF ATTENDANCE (Information)
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3. REVIEW PROCEDURE FOR FILLING PLACE 1 VACANCY ON ESC 16 BOARD OF DIRECTORS (Action and Information)
Description:
TEC §8.003 (a) states "A vacancy on a regional education service center board of directors shall be filled by appointment by the remaining members of the board for the unexpired term." Mr. Mike Wartes resigned his position effective July 15, 2023 for his term ending May 31, 2024. Once the resignation is approved by the Board of Directors, the vacancy shall be filled by the remaining members by appointment. The position encompasses the counties of Armstrong, Briscoe, Carson, Donley, Randall and Swisher. See attached policies BBA(LEGAL), BBA(LOCAL), BBB(LEGAL) and BBB(LOCAL).
In accordance with TAC §53.10 (a), the Executive director is required to send notice of vacancy to the superintendent of each school district and post notice thirty (30) days prior to formal board action. The Executive Director will have recommendations for the Board to consider. Formal action to appoint and swear in the new member will take place at the meeting on October 27, 2023. |
4. REVIEW AND CONSIDER APPROVAL OF MINUTES (Action)
Description:
A copy of the minutes of the July 14, 2023, regular meeting is included in this agenda.
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5. REGION 16 ESC PROGRAMS AND SERVICES REPORT (Information)
Description:
Highlights of Region 16 ESC programs and service areas will be reviewed. The Head Start/ Early Head Start Board Orientation and required Eligibility Training are also included in the report.
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6. REVIEW AND CONSIDER APPROVAL OF HEAD START/EARLY HEAD START COMPREHENSIVE NEEDS ASSESSMENT AND PROGRAM IMPROVEMENT PLAN (Action)
Description:
Included is the information summarizing the 2022-2023 Head Start/Early Head Start Comprehensive Needs Assessment and Program Improvement Plan. The Head Start performance standards require programs to:
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7. REVIEW AND CONSIDER APPROVAL OF HEAD START/EARLY HEAD START PROGRAM LONG- AND SHORT-RANGE OBJECTIVES FOR 2023-2024
Description:
The Head Start/Early Head Start staff analyzes the self-assessment, child outcomes, community assessment, program outcomes, and program information report to develop new goals and objectives each year. The program goals and objectives are included.
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8. REVIEW AND CONSIDER PROPOSED HEAD START/EARLY HEAD START BUDGET AMENDMENTS (Action)
Description:
This item was a placeholder from prior years. There are no Head Start/Early Head Start budget amendments to be presented at this time.
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9. REVIEW AND CONSIDER APPROVAL OF HEAD START/EARLY HEAD START POLICY (Action)
Description:
The Head Start Performance Standards (45 CFR) states the Governing Body must approve or disapprove of the following updated policy and procedure: Lead Testing for Drinking Water Sources 45CFR Part(s): 1302.42 (d), 1302.44 (a)(2)(ix).
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10. REVIEW AND CONSIDER APPROVAL OF REVISED HEAD START/EARLY HEAD START NARRATIVE, CORRECTIVE ACTION PLAN/NONCOMPLIANCE/DEFICIENCY (Action)
Description:
Since the July Board Meeting, some items have changed, and we are asking the Board to approve the revised Narrative, and Corrective Action Plan/Noncompliance/Deficiency.
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11. REVIEW AND CONSIDER APPROVAL OF THE UPDATED REGION 16 ESC REGIONAL STRATEGIC PLAN (Action)
Description:
The updated Region 16 ESC Regional Strategic Plan is included as part of the Annual Report and will be discussed.
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12. REVIEW AND CONSIDER APPROVAL OF UPDATES TO THE REGION 16 POLICY MANUAL (Action)
Description:
Review updated (LEGAL) policies and act on (LOCAL) policies as presented in TASB Update 29, developed for our review and approval to update the Region 16 Policy Manual.
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13. REVIEW AND CONSIDER APPROVAL OF FINANCIAL MATTERS (Action)
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13.A. Financial Reports
Description:
Financial Reports through July 2023 are included. Questions or observations regarding these reports are invited prior to or during the Board meeting.
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13.B. Investment Report
Description:
The Investment Report for the current fiscal year through July 2023 is included. Questions or observations regarding this report are invited prior to or during the Board meeting.
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14. REVIEW AND CONSIDER APPROVAL OF RESOLUTION TO EXTEND BANK DEPOSITORY CONTRACT WITH AMARILLO NATIONAL BANK (Action)
Description:
In June 2021, the Board awarded the bank depository contract to Amarillo National Bank (ANB) for the period of September 1, 2021, to August 31, 2023.
In accordance with Board Policy CCA(LOCAL) and TEC, Section 45.205(b), a resolution to extend this contract for an additional two-year period from September 1, 2023, to August 31, 2025, is included. |
15. REVIEW AND CONSIDER APPROVAL OF BUDGET AMENDMENTS AND SPECIAL REVENUE FUNDS FOR 2022-2023 (Action and Information)
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15.A. Review and consider Proposed Budget Amendments for 2022-2023 (Action)
Description:
The budget amendments are included as an attachment.
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15.B. Special Revenue Funds for 2022-2023 (Information)
Description:
The special revenue funds for 2022-2023 are included.
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16. REVIEW AND CONSIDER COMMITMENT OF FUND BALANCE (Action)
Description:
Board Policy CE(LOCAL) states the Board may constrain (commit) resources for specific purposes prior to the end of the fiscal year, though the exact amount may be determined subsequently.
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16.A. Capital Projects Fund
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16.B. Research and Development Fund
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16.C. Encumbrances
Description:
Every year, the ESC enters into contractual agreements for goods and services that are unperformed as of the end of the fiscal year.
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17. REVIEW AND CONSIDER APPROVAL OF 2023-2024 OFFICIAL BUDGET AND REVIEW INTERNAL SERVICE FUND BUDGETS, AND ENTERPRISE BUDGETS (Action and Information)
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17.A. Review and Consider Approval of the Official Budget for 2023-2024 (Action)
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17.B. Internal Service Funds and Enterprise Funds for 2023-2024 (Information)
Description:
The internal service funds and enterprise funds for 2023-2024 are included.
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18. REVIEW AND CONSIDER APPROVAL OF PROPOSAL ITEMS (Action)
Description:
In accordance with Board policy, proposals were received for the following items. Detailed proposals and recommendations are included.
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18.A. Tri-Agency Regional Convener Grant Workforce and Labor Market Analysis (RFP #RCG-08-23)
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18.B. School Library Collection Development (TexBuy RFP #023-025)
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19. REVIEW AND CONSIDER APPROVAL OF THE HARRIS COUNTY DEPARTMENT OF EDUCATION/CHOICE PARTNERS INTERLOCAL AGREEMENT (Action)
Description:
The Texas Department of Information Resources (DIR) contract is set to expire on August 5, 2023, and will not be renewed. It is necessary to transition to a new account to purchase Apple products.
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20. ANNUAL REVIEW OF INVESTMENT POLICY (Action)
Description:
In accordance with the Public Funds Investment act, the Board of Directors will annually review the investment strategies and adopt a written instrument stating that it has done so. A copy of Policy CBF(LOCAL), INVESTMENTS, and the current investment strategy is included for Board review. A resolution is also included.
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21. REVIEW AND CONSIDER APPROVAL OF REGION 16 RISK MANAGEMENT PROGRAM FOR 2023-2024 (Action)
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21.A. Worker's Compensation and Unemployment Insurance
Description:
In 2012, the Board approved the continuation of Region 16 ESC's participation in the Texas Association of School Boards (TASB) Risk Management Program for worker's compensation insurance of unemployment insurance conditional on Region 16 ESC executing a Contribution and Coverage Summary document on an annual basis.
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21.A.1. Worker's Compensation Insurance (Action)
Description:
Region 16 will pay a fixed cost of $24,805. Then, based on claims received, Region 16 can be out an additional maximum of $54,865.
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21.A.2. Unemployment Compensation Insurance (Action)
Description:
The current annual rate with TASB is $11,799. TASB has proposed a new rate for 2023-2024 of $11,522. TASB continues to provide an outstanding service for us in this area.
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21.B. Property and Casualty Insurance (Action)
Description:
The current annual rate with TASB is $99,989. TASB has proposed a new rate for 2023-2024 of $128,211. TASB continues to provide an outstanding service for us in this area.
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22. BELL STREET REMODEL UPDATE (Information)
Description:
The remodel plan for Bell Street will be discussed.
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23. PERSONNEL REPORTS (Information)
Description:
Provision is made in the official notification for the calling of a closed session under the provisions of Chapter 551, Subchapter D, Section 551.074 of the Government Code for the discussion of item 21 or 22. Any action will be taken in open session.
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23.A. Employment, Reassignments, Retirements, and Resignations
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23.B. Staffing Pattern Report
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24. EXECUTIVE DIRECTOR'S REPORT (Information)
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24.A. Extraordinary Customer Service
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24.B. Head Start/Early Head Start Self Assessment and Program Planning Information
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24.C. TEA Update - Region 16 Evaluation
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24.D. Legislative Update
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24.E. Region 16 Superintendent Update
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24.E.1. Claude ISD - Mr. Jody Johnson
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24.E.2. Miami ISD - Mr. Steve Post - Interim
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24.E.3. Vega ISD - Mr. Ray Cogburn - Interim
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24.F. Region 16 ESC Fall Conference - Shangri La - September 15-18, 2023
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24.G. ESC Board Training Opportunities
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24.G.1. TASA/TASB txEDCON2 - September 29 - October 1, 2023 - Dallas, TX
Kay Bailey Hutchison Convention Center |
24.G.2. Panhandle Area Association of School Boards (PAASB)
Thursday, October 5, 2023 - 6:30pm-9:00pm, Bell Street Lecture Hall |
24.H. Next Regular Board Meeting - October 27, 2023
12:00 pm - Lunch - Mezzanine 12:30 pm - Region 16 ESC Board of Directors' Meeting - ESC Board Room |
25. ADJOURN (Action)
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