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Meeting Agenda
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I. Call to Order
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II. Roll Call
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III. Pledge of Allegiance
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IV. Truth in Taxation Report - Public Input
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V. Approval of Agenda
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VI. Consent Agenda
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VI.A. Payment of Invoices: November 23-29, 2024; Gifts and Donations: June-September 2024
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VI.B. Copier Contract Renewal
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VII. Strategic Direction C: Utilize systems and align resources in an efficient manner to support learning
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VII.A. Action: Audit Presentation and Approval
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VIII. Strategic Direction A: Ensure the learning process is adaptable to meet individual student needs
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VIII.A. Action: Stillwater Area High School Course Proposals
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IX. Strategic Direction B: Foster a safe, welcoming and inclusive environment for all staff and students
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X. Strategic Direction D: Develop strong partnerships with the communities we serve
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X.A. Action: New Bayport Elementary – Construction Bids
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XI. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | December 3, 2024 at 6:00 PM - Study Session | |
| Subject: |
I. Call to Order
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| Speaker(s): |
Ms. Alison Sherman, School Board Chair
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| Subject: |
II. Roll Call
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| Speaker(s): |
Ms. Alison Sherman, School Board Chair
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| Subject: |
III. Pledge of Allegiance
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| Speaker(s): |
Ms. Alison Sherman, School Board Chair
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Description:
I pledge Allegiance to the flag
of the United States of America and to the Republic for which it stands, one nation under God, indivisible, with Liberty and Justice for all. |
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| Subject: |
IV. Truth in Taxation Report - Public Input
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| Speaker(s): |
Ms. Marie, Chief Financial Officier
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Description:
The Board of Education certified the maximum Proposed 2024 (Payable 2025) Property Tax Levy on September 24, 2024. At the School Board study session, scheduled on December 3, 2024, Marie Schrul, Chief Financial Officer, will provide information on the Truth in Taxation requirements, including the current budget and the Proposed 2024 (Payable 2025) Property Tax Levy. At this time, the public will have an opportunity to comment.
The Board of Education is required to adopt the final Property Tax Levy (Payable 2025) and certify to the county auditor on or before December 30, 2024. This is a report item. Action to adopt the final Property Tax Levy (Payable 2025) will be at the December 17, 2024, School Board business meeting. |
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| Subject: |
V. Approval of Agenda
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| Speaker(s): |
Ms. Alison Sherman, School Board Chair
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Description:
Once quorum has been established the School Board Chair will request approval of the meeting agenda.
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| Subject: |
VI. Consent Agenda
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Description:
The consent agenda is a meeting practice which packages routine reports, Board meeting minutes, and other non-controversial items not requiring discussion or independent action as one agenda item. The Board will approve this ‘package’ of items together in one motion.
A. Payment of Invoices: November 23-29, 2024; Gifts and Donations: June-September 2024
B. Copier Contract Renewal |
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| Subject: |
VI.A. Payment of Invoices: November 23-29, 2024; Gifts and Donations: June-September 2024
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| Speaker(s): |
Ms. Marie, Chief Financial Officier
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Description:
A copy of the Payment of Invoices and Gifts and Donations has been distributed to board members.
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| Subject: |
VI.B. Copier Contract Renewal
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| Speaker(s): |
Mr. Eric Simmons, Director of Technology
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Description:
We are requesting approval of funds in the amount of $481,625.28 for a five-year Copier and Printer Contract Renewal through Loffler for the 2025-2030 school years. The annual cost of the Copier and Printer contract is $94,303.32, which includes the hardware lease costs for 29 copiers and 33 desktop multifunction printers across all buildings. One-time printer software and setup fees total $10,108.68 for Year 1 are included in the total contract amount.
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| Subject: |
VII. Strategic Direction C: Utilize systems and align resources in an efficient manner to support learning
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| Subject: |
VII.A. Action: Audit Presentation and Approval
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| Speaker(s): |
Ms. Marie, Chief Financial Officier
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Description:
The purpose of this report is to present the results of the district’s audit and financial statements for the year ended June 30, 2024. Mr. Aaron Nielsen from Malloy Montague Karnowski Radosevich & Co., P.A. (MMKR) will present the audit report for the year ended June 30, 2024.
Board members will be asked to take action to approve the audit and financial statements. |
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VIII. Strategic Direction A: Ensure the learning process is adaptable to meet individual student needs
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VIII.A. Action: Stillwater Area High School Course Proposals
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| Speaker(s): |
Ms. Caitlyn Willis, Executive Director of Elementary Education
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Description:
Approval for the following new high school courses for the 2025-26 school year will be requested.
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| Subject: |
IX. Strategic Direction B: Foster a safe, welcoming and inclusive environment for all staff and students
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Description:
Nothing to report.
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| Subject: |
X. Strategic Direction D: Develop strong partnerships with the communities we serve
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X.A. Action: New Bayport Elementary – Construction Bids
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| Speaker(s): |
Mr. Mark Drommerhausen, Executive Director of Operations
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Description:
Background: Wold Architects have been working with Stillwater Area Public Schools staff over the past year to design a new Bayport Elementary School. Kraus-Anderson Construction Company worked with Stillwater Area Public Schools and Wold Architects to solicit bids for the new school and the bids were opened on November 14, 2024.
Construction costs were estimated to total $39,099,727.00. The new Bayport Elementary School will be funded by the 2024A School Building Bonds. Kraus-Anderson, Wold Architects and Stillwater Area Public Schools will be working throughout the project to minimize expenses. School board members will be asked to take action to approve the bids. |
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| Subject: |
XI. Adjournment
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| Speaker(s): |
Ms. Alison Sherman, School Board Chair
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Description:
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