October 14, 2025 at 4:00 PM - PCSD Closed Executive Session, Study Session and Business Meeting

Policy 4006 P2: Overnight trips that are farther than 425 miles away from Provo, Utah must be approved by both the Superintendent and Board of Education. 

For review tonight:

- THS Dance to California

- PHS Cheer to California

The district has been working with contractors and engineers to find an effective and responsible way to correct the problems and rebuild the wall. An update will be given tonight with options for the board to vote on if necessary.

Policy Review, Second Readings
Superintendent Wendy Dau

Issue
District administration generates or revises policies from time to time as needed, whether due to state legal requirements or local identified needs. The policy committee, including select board members, helps in this process and, when ready, the board reviews the policies in multiple readings and posts on the district website for public comment before approving the policies.

Background
The following policies will be reviewed as second readings and possibly brought to the board for a vote tonight.

1. Updated Policy 1450 Boundaries and Closures
2. Updated Policy 1402 Closed Meetings
3. Updated Policy 1405 Meeting Locations
4. Updated Policy 1600 Code of Ethics and accompanying Procedure 1
5. Updated Policy 1420 Electronic Board Meetings
6. Updated Policy 1503 Superintendent Qualifications and Responsibilities

Recommendation
District administration recommends approval of the policies. The motions to approve may also include language that specifies changes/edits occurring during the study session discussions. The following possible motion language is provided for the board.

Motion Language:

1. I move that we approve (new/updated) policy (name and number ) as discussed [with any agreed upon changes] in open meetings tonight.

Policy Review, 1st Readings
Wendy Dau, Superintendent

Issue
District administration generates or revises policies from time to time as needed, whether due to state legal requirements or local identified needs. The policy committee, including select board members, helps in this process and, when ready, the policies come before the board in multiple readings, are posted on the district website for public review and finally are voted on by the board.

Background
The following policies will be discussed by the board tonight as 1st readings before being posted on the district website for public comment.

1. Updated Policy 1520 Business Administrator Appointment
2. Updated Policy 1523 Business Administrator Qualifications and Responsibilities
3. Updated Policy 1543 Principal Duties
4. Updated Policy 1620 District Reports
5. Updated Policy 1540 Administrative Appointments

Recommendation
District administration recommends approval of the policies. The motions to approve may also include language that specifies changes or edits occurring during the study session discussions. The following possible  motion language is provided for the board.

Motion Language:

1. I move that we approve (new/updated) Policy #### title as discussed [with changes agreed upon] in open meetings tonight.

Consent Calendar Review and Questions
President Jennifer Partridge

Issue
The Board of Education is required to approve items in the consent agenda as part of their legal responsibility.

Background
At every board meeting, items come to the agenda that need little if any discussion or debate either because they are routine procedures or already have unanimous consent. A consent agenda (Roberts Rules of Order calls it a consent calendar) allows the board to approve all these items together without discussion or individual motions. Depending upon the organization, this can free up anywhere from a few minutes to a half hour for more substantial discussion on other critical agenda items.

The consent calendar of the Board of Education of Provo School District contains routine items and reports related to approval of minutes, appointment or termination of employees, decisions related to school choice, the monthly financial report including purchases over $50,000, and other reports requiring no formal Board action.

At times, Board members have questions related to the consent calendar.  We encourage Board members to contact staff directly prior to the meeting to explore your questions.  However, to facilitate the efficiency of the regular Board meeting, staff desires to provide time for consent agenda questions (if any) during the study session.

Staff recommends Board members fully understand the contents of the consent calendar and recommends its approval; however, no Board action is permitted in the Board study session.

Upcoming Google Calendar Items
President Jennifer Partridge

Fall Break
October 16-20 2025

Professional Development Day
Tuesday, October 21, 2025

Joint Board and City Council Meeting
Thursday, October 23, 2025
12:00pm City Council Chambers

Study Session & Business Meetings
Tuesday, October 28, 2025
District Offices

Student Advisory Council
Wednesday, November 5, 2025
11am, PHS

Noorda, Kaufsi's Keikis 
Thursday, November 6, 2025
Provost Elementary

Study Session & Business Meeting
Tuesday, November 11, 2025
District Offices

Thanksgiving Break
November 26-28, 2025

Consent Calendar
President Jennifer Partridge

Issue
The Board of Education is required to approve items in the consent agenda as part of their legal responsibility.

Background
At every board meeting, items come to the agenda that need little if any discussion or debate either because they are routine procedures or already have unanimous consent. A consent agenda (Roberts Rules of Order calls it a consent calendar) allows the board to approve all these items together without discussion or individual motions. Depending upon the organization, this can free up anywhere from a few minutes to a half hour for more substantial discussion on other critical agenda items.

The consent calendar of the Board of Education of Provo School District contains routine items and reports related to approval of minutes, appointment or termination of employees, decisions related to school choice, the monthly financial report including purchases over $50,000, and other reports requiring no formal Board action.

Staff recommends Board members fully understand the contents of the consent calendar and recommends its approval.