July 21, 2025 at 7:00 PM - Regular Meeting

1. CALL TO ORDER:  Pledge of Allegiance

2. MEMBERS PRESENT:

3. APPROVE AGENDA:  (ACTION) (ROLL CALL VOTE)

4. VISITOR'S COMMENTS:

5. PUBLIC COMMENT RELATED TO SCHOOL BOARD RENEWAL OF EXPIRING OPERATING REFERENDUM AUTHORITY:

6. SPECIAL RECOGNITIONS AND HONORS:

7. APPROVAL OF MINUTES OF THE FOLLOWING MEETINGS:  (APPENDIX) (ACTION) (ROLL CALL VOTE)

8. SUMMARY OF BILLS:

8.A. CONSIDER AND APPROVE CLAIMS AND ACCOUNTS:  (APPENDIX) (ACTION) (ROLL CALL VOTE)

9.

Superintendent’s Report – July 2025 Summary

Presented by Superintendent Chip Rankin

1. Bond Referendum Planning

• Official launch held July 21 with breakout sessions covering:

  • School safety

  • CTE/media center upgrades

  • HVAC/roof improvements

  • Childcare expansion

  • Community wellness center

• $25M proposal heads to voters on Nov. 4, 2025

2. Little Lakers Childcare Project

• $1M pledged from Pope County

• USDA funding on track (pending environmental review)

3. Personnel Updates

• Two resignations (Grace Gerrads and Megan Green) will be filled internally

• Carrie Janu resignation prompted duty/location realignment

• Approval of Phil Johnsrud (TOSA/Activities Director) Contract

• Staff fully hired for fall

4. Strategic Plan & Cell Phone Policy

• School and building goals being aligned to MAS 2025 Strategic Plan

• Stakeholder input underway to guide a district-wide cell phone policy (due March 2025)

5. Facility & Maintenance Planning

• Long-Term Facilities Maintenance (LTFM) 10-Year Plan presented

• Summer projects progressing on schedule

6. Community Partnerships & Recognition

• United Way ($10K preschool scholarship grant)

• Glenwood State Bank & FHLB Des Moines (childcare support via Member Impact Fund)

7. Upcoming Dates

• July 21: Referendum Kickoff & Board Meeting

• Aug 18: Next Board Meeting

• Sept 2: First Day of School

• Nov 4: Special Election – Bond Referendum

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?? Key July Board Meeting Actions & Highlights

?? Referendum Items

• Approved resolution to renew the district’s operating referendum under Minn. Stat. §126C.17, Subd. 9b (no tax increase, no election required)

• Approved resolution to call a special election for the $25M bond referendum on November 4

?? School Funding Clarified

• Operating Referendum = staff, programs (renewed now, no new taxes)

• Bond Referendum = facilities (Nov. 4 special election, new investment)

• Capital Projects Levy = technology/infrastructure (approved in 2023)

??? Facilities

• Approved LTFM 10-Year Plan

• Discussed partnership with Minnewaska Area Baseball for 2026 Region 4C tournament

?? Recognitions

• United Way and Glenwood State Bank/FHLB for major contributions to childcare and early education

?? Agreements & Contracts

• Cooperative athletic agreements with Alexandria Christian School

• United Way Participating Agency Agreement

• Activities Director contract (FY26)

• Conflict of interest disclosures reviewed (Clyde Machines & ASB)

?? Personnel

• Board accepted resignations and approved new hires across roles

??? Superintendent Evaluation

• Closed session held to complete the annual performance review of Superintendent Rankin

 

9.A. INVESTMENT REPORT:

9.B. FOODSERVICE REPORT:

9.C. REVENUE AND EXPENDITURE REPORTS:

9.D. FUND 1:

9.E. FUND 22:

9.F. LITTLE LAKERS CHILD CARE CENTER REPORT:

10. CONSIDER APPROVAL OF RESOLUTION NO. 07212025 ACCEPTING DONATIONS TO THE SCHOOL DISTRICT: (APPENDIX) (ACTION) (ROLL CALL VOTE)

11. CONSENT CALENDAR:  (ACTION)

11.A. New Hires:

11.B. Change of Status:

11.C. Resignations:

12. DISCUSSION - FUTURE BASEBALL FACILITY AGREEMENT WITH MINNEWASKA AREA BASEBALL ASSOCIATION:

13. REQUEST FOR SCHOOL BOARD APPROVAL OF LONG-TERM FACILITY MAINTENANCE TEN YEAR PLAN: (APPENDIX) (ACTION) (ROLL CALL VOTE)

14. CONSIDER APPROVAL OF THE 2025-2026 PARTICIPATING AGENCY AGREEMENT WITH UNITED WAY OF DOUGLAS AND POPE COUNTIES: (ACTION) (APPENDIX) (ROLL CALL VOTE)

15. CONSIDER APPROVAL OF RESOLUTION AUTHORIZING THE RENEWAL OF AN EXPIRING REFERENDUM REVENUE AUTHORIZATION: (ACTION) (APPENDIX) (ROLL CALL VOTE)

16. RESOLUTION RELATING TO AUTHORIZING THE ISSUANCE OF SCHOOL BUILDING BONDS AND CALLING AN ELECTION THEREON: (ACTION) APPENDIX) (ROLL CALL VOTE)

17. CONSIDER AND APPROVE RESOLUTION 2025-1 DETERMINING FACTS FOR ENGAGING AMERICAN SOLUTIONS FOR BUSINESS TO PURCHASE CERTAIN PRODUCTS: (APPENDIX) (ACTION) (ROLL CALL VOTE)

18. REQUEST TO CONSIDER AND APPROVE RESOLUTION 2025-2 DETERMINING FACTS FOR ENGAGING CLYDE MACHINES TO PURCHASE CERTAIN PRODUCTS: (APPENDIX) (ACTION) (ROLL CALL VOTE)

19. CONSIDER APPROVAL OF THE MINNESOTA STATE HIGH SCHOOL LEAGUE COOPERATIVE AGREEMENTS WITH ALEXANDRIA COMMUNITY CHRISTIAN SCHOOL: (APPENDIX) (ACTION) ROLL CALL VOTE)
 

20. CONSIDER APPROVAL OF 2025-2026 ACTIVITIES DIRECTOR/DEAN OF STUDENTS CONTRACT: (APPENDIX) (ACTION) (ROLL CALL VOTE) 

21. SUPERINTENDENT ANNUAL EVALUATION: (ACTION) (ROLL CALL VOTE)

22. OTHER:

23. ANNOUNCEMENTS:  

24. ADJOURN:  (ACTION) (ROLL CALL VOTE)

25. CONSIDER APPROVAL OF INDEPENDENT SERVICE CONTRACT – SCHOOL PSYCHOLOGIST SERVICES WITH COLLIN MODAHL: (ACTION) (APPENDIX) (ROLL CALL VOTE)