October 25, 2024 at 12:30 PM - Regular

Description:  The meeting will be called to order by Mr. David Schaeffer, Chairman.

Description:  A copy of the minutes of the August 30, 2024, regular meeting, and the September 30 special-called meeting are included in this agenda.  

Description:  The Head Start Performance Standards state that the Governing Body must approve or disapprove of the following policies:

Absentee Follow-up (45 CFR Parts(s): 1302.16, 1302.22 1(i)(ii) 2(i)(ii) 3(i)(ii)(d)
Average Daily Attendance (45 CFR Part(s): 1302.16 (b)
Enrollment (45 CFR Part(s): 1302.15
Selection (45CFR Part(s): 1302.14

Description:  Purpose:  HHSC-ECI Quality Assurance
Complete Review from September 9 - September 19, 2024

The role of the HHSC-ECI Quality Assurance (QA) team is to provide feedback, support, and technical assistance to enhance quality services; no compliance findings result from QA reviews.  The QA team will provide technical assistance based on record reviews, observations of service delivery visits, data review, and other information provided by ECI.

Upon review of our records, the QA team from HHSC had no recommendations for improvement.  ECI is awaiting the final report from the HHSC QA team on their observations.  Based on the exit meeting with the auditors, there were no recommendations for improvement.  
 

Description:  The Region 16 ESC programs and services areas will be presented with highlights.  

Description:  Update for PSP CISD Early Learning Academy:
Class - Current - Capacity
PK 4 - 20 - 20
PK 3 - 15 - 17
TOT 2 - 5 - 8 
TOT 1 - 3 - 8 
Infant - 4 - 4 
Total Enrollment:  45 - 57

BOY DATA:  TOT/Infant does not have quantified data as they are observation currently.

Percentages are students that are "On Track" 
PK 3 - Rapid Letter Naming: 27%, Vocabulary: 100%, Early Writing: 73%, Social Emotional: 0%, Math (Overall Measure): 93%, Phonological Awareness (Overall Measure) 87%

PK 4 - Rapid Letter naming: 40%, Vocabulary: 80%, Early Writing: 95%, Social Emotional: 95%, Math (Overall Measure: 90%, Phonological Awareness (Overall Measure) 95%

The only quarterly report required is to the advisory board.  If we fail to meet any of our performance measures, we are required to report quarterly to the Region 16 Board and the PSP Board.

Mr. Derek Criswell will provide a financial update. 

Description:  The following Advisory Committees are presented for Board consideration and approval:

Description:  Copies of the Financial Reports through September 2024 are shown.  Questions or observations regarding these reports are invited prior to or during the Board meeting.  

Description:  The Investment Report reflecting the fiscal year ended August 2024 and the current fiscal year through September 2024 is included.  Questions or observations regarding this report are invited prior to or during the Board meeting.

Description:  The Special Revenue Funds for 2024-2025 are attached.

Description:  In accordance with Board policy, proposals were received for the following items.  Detailed proposals and recommendations are presented as attachments.

Description:  (This is a continuous solicitation.  Vendors may submit a proposal from the opening date until 10/31/2028.  Submissions will be evaluated continuously throughout the term.  Region 16 may, at its sole discretion, extend the solicitation via addendum.)

Description:  (This is a continuous solicitation.  Vendors may submit a proposal from the opening date until 10/31/2028.  Submissions will be evaluated continuously throughout the term.  Region 16 may, at its sole discretion, extend the solicitation via addendum.)

Description:  The provided documentation included as attachments, indicates the designated days as additional nonbusiness days for the purposes of Section 552.0031 of the Texas Public Information Act (the "TPIA" or the "Act"), for the year 2025.  These days are designated by the Executive Director, Dr. Tanya Larkin.  

Description:  It is the recommendation of the Administration that discussion on agenda items 13 and/or 14 be conducted in closed session in accordance with Section 551.074 of the Texas Government Code, if necessary.