October 25, 2024 at 12:30 PM - Regular
Minutes |
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1. CALL TO ORDER
Description:
The meeting will be called to order by Mr. David Schaeffer, Chairman.
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2. RECORD OF ATTENDANCE (Information)
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3. REVIEW AND CONSIDER APPROVAL OF MINUTES (Action)
Description:
A copy of the minutes of the August 30, 2024, regular meeting, and the September 30 special-called meeting are included in this agenda.
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4. REVIEW AND CONSIDER APPROVAL OF HEAD START/EARLY HEAD START POLICIES (Action)
Description:
The Head Start Performance Standards state that the Governing Body must approve or disapprove of the following policies:
Absentee Follow-up (45 CFR Parts(s): 1302.16, 1302.22 1(i)(ii) 2(i)(ii) 3(i)(ii)(d) Average Daily Attendance (45 CFR Part(s): 1302.16 (b) Enrollment (45 CFR Part(s): 1302.15 Selection (45CFR Part(s): 1302.14 |
5. REVIEW HHSC-ECI AUDIT (Information)
Description:
Purpose: HHSC-ECI Quality Assurance
Complete Review from September 9 - September 19, 2024 The role of the HHSC-ECI Quality Assurance (QA) team is to provide feedback, support, and technical assistance to enhance quality services; no compliance findings result from QA reviews. The QA team will provide technical assistance based on record reviews, observations of service delivery visits, data review, and other information provided by ECI. Upon review of our records, the QA team from HHSC had no recommendations for improvement. ECI is awaiting the final report from the HHSC QA team on their observations. Based on the exit meeting with the auditors, there were no recommendations for improvement. |
6. REGION 16 ESC PROGRAMS AND SERVICES REPORT (Information)
Description:
The Region 16 ESC programs and services areas will be presented with highlights.
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7. SENATE BILL 1882 PARTNERSHIP WITH PLEMONS-STINNETT-PHILLIPS CISD AND IN DISTRICT CHARTER UPDATE (Information)
Description:
Update for PSP CISD Early Learning Academy:
Class - Current - Capacity PK 4 - 20 - 20 PK 3 - 15 - 17 TOT 2 - 5 - 8 TOT 1 - 3 - 8 Infant - 4 - 4 Total Enrollment: 45 - 57 BOY DATA: TOT/Infant does not have quantified data as they are observation currently. Percentages are students that are "On Track" PK 3 - Rapid Letter Naming: 27%, Vocabulary: 100%, Early Writing: 73%, Social Emotional: 0%, Math (Overall Measure): 93%, Phonological Awareness (Overall Measure) 87% PK 4 - Rapid Letter naming: 40%, Vocabulary: 80%, Early Writing: 95%, Social Emotional: 95%, Math (Overall Measure: 90%, Phonological Awareness (Overall Measure) 95% The only quarterly report required is to the advisory board. If we fail to meet any of our performance measures, we are required to report quarterly to the Region 16 Board and the PSP Board. Mr. Derek Criswell will provide a financial update. |
8. REVIEW AND CONSIDER APPROVAL OF ADVISORY COMMITTEES FOR 2024-2025 (Action)
Description:
The following Advisory Committees are presented for Board consideration and approval:
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8.A. EDNET16 Management Committee
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8.B. Head Start/Early Head Start Health Advisory Committee
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8.C. Head Start/Early Head Start Policy Council
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8.D. Migrant SSA Parent Advisory Committee
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8.E. P-16 Management Board
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8.F. PSPCISD Advisory Council
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8.G. Regional Advisory Council Executive Committee
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8.H. Statewide Parental Involvement Conference Advisory Board
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9. REVIEW AND CONSIDER APPROVAL OF FINANCIAL MATTERS (Action)
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9.A. Financial Reports
Description:
Copies of the Financial Reports through September 2024 are shown. Questions or observations regarding these reports are invited prior to or during the Board meeting.
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9.B. Investment Report
Description:
The Investment Report reflecting the fiscal year ended August 2024 and the current fiscal year through September 2024 is included. Questions or observations regarding this report are invited prior to or during the Board meeting.
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10. REVIEW SPECIAL REVENUE FUNDS (Information)
Description:
The Special Revenue Funds for 2024-2025 are attached.
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11. REVIEW AND CONSIDER APPROVAL OF PROPOSAL ITEMS (Action)
Description:
In accordance with Board policy, proposals were received for the following items. Detailed proposals and recommendations are presented as attachments.
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11.A. Professional Development and Keynote Services (RFP #PD-024A-010)
Description:
(This is a continuous solicitation. Vendors may submit a proposal from the opening date until 10/31/2028. Submissions will be evaluated continuously throughout the term. Region 16 may, at its sole discretion, extend the solicitation via addendum.)
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11.B. Expert Consulting and Coaching Services (RFP #PD-024B-010)
Description:
(This is a continuous solicitation. Vendors may submit a proposal from the opening date until 10/31/2028. Submissions will be evaluated continuously throughout the term. Region 16 may, at its sole discretion, extend the solicitation via addendum.)
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11.C. Office and School Furniture Catalog (TexBuy) RFP #024-020)
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12. REVIEW HB 3033 PIA DESIGNATION OF NON-BUSINESS DAYS REGULATION FOR YEAR 2025 (Information)
Description:
The provided documentation included as attachments, indicates the designated days as additional nonbusiness days for the purposes of Section 552.0031 of the Texas Public Information Act (the "TPIA" or the "Act"), for the year 2025. These days are designated by the Executive Director, Dr. Tanya Larkin.
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13. PERSONNEL REPORTS (Action and Information)
Description:
It is the recommendation of the Administration that discussion on agenda items 13 and/or 14 be conducted in closed session in accordance with Section 551.074 of the Texas Government Code, if necessary.
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13.A. Employment, Reassignments, Retirements, and Resignations (Information)
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13.B. Staffing Pattern Report (Action)
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13.C. Review and Consider Approval of Updated Policy DAA(Exhibit) (Action)
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14. EXECUTIVE DIRECTOR'S REPORT (Information)
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14.A. EXTRAordinary Customer Service
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14.B. TEA Update - Site visit January 8, 2025 and February 19, 2025
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14.C. Legislative Update
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14.D. Region 16 Superintendent Update - Upcoming Retirements
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14.D.1. Amarillo ISD - Mr. Doug Loomis (June 2025)
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14.D.2. Hartley ISD - Mr. Scott Vincent
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14.D.3. PSP CISD - Mrs. Jamie Copley
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14.D.4. Turkey-Quitaque ISD - Mrs. Jackie Jenkins
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14.E. Strategic Planning Update
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14.F. ESC Board Training Opportunities
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14.F.1. Required Board Training - Open Meetings Act and Public Information Law - provided by Dr. Lynn Pulliam
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14.F.2. Fall School Board Conference - Region 16 ESC
Tuesday, November 12, 2024, 9:00 am - 3:00 pm |
14.G. Next Regular Meeting - Friday, January 17, 2025
12:00 p.m. - Lunch - Region 16 ESC - Mezzanine 12:30 p.m. - Region 16 ESC Board of Directors' Meeting - Board Room |
15. ADJOURN (Action)
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