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January 6, 2020 at 5:00 PM - Reorganizational Meeting

Minutes
I. Determination of Quorum and Call to Order
II. Approve Agenda
III. Action Agenda
III.A. Elect Chair Person
III.B. Elect Treasurer 
III.C. Elect Clerk
III.D. Elect Officers pro tem
Description:  Pro tem Chair
Pro tem Treasurer
Pro tem Clerk
III.E. Set Salaries for Chairperson/Directors
Description:  Last year the salary for the Board Chairperson was $275/ month for five meetings and any additional meetings compensated at $25 each. The Board Member salary was $250/month for five meetings and any additional meetings compensated at the rate of $20 each, with the stipulation that if a board member is absent from a regularly scheduled meeting 50% of the salary will be deducted and if both regularly scheduled meetings are not attended 100% of the salary will be deducted for that month. 
III.F. Approve the Use of the Signature Plate
Description:  The signature plate used to stamp employee checks will have inaccurate Board Officer names until the new plate can be produced. Please approve the use of the existing plate until the new one has been completed. 
III.G. Set Date, Time, and Location for Regular Board Meetings
Description:  The time, date, and place of regular meetings should be set. The following motion is similar to the one used last year, except for adjustments being made due to holidays: 

That the regular board meetings be set for the second and fourth Monday's of each month. Meetings shall begin at 5:00 P.M. in the board room of the Chisholm Middle School and set only one board meeting for the month of December on Monday, December 14, 2019. The second meeting in May will be set for Tuesday, May 26, 2019, due to Memorial Day. The second meeting in October will be set for Tuesday, October 26, 2020 due to Columbus Day, if the board determines it to be a holiday. 
III.H. Adopt Robert's Rules of Order 10th Edition
Description:  Adopt Robert's Rules of Order 10th Edition as the authority for conducting meetings. 
III.I. Appoint Board Members as Representatives for: 
III.I.1. Community Education Advisory Board
III.I.2. Early Childhood Family Education Advisory Board
III.J. Appoint Standing Committees: 
III.J.1. Budget/Construction Committee
III.J.2. Personnel Committee
III.J.3. Teacher Negotiations
III.J.4. Noncertified Negotiations 
III.J.5. At-Will Negotiations Team 
Description:  (Superintendent, Business Manager, Confidential Secretary, Confidential Financial Assistant) 
III.J.6. Administrative Negotiations Team
Description:  (Superintendent and Principal's) 
III.J.7. Activities Committee
Description:  (Discipline Committee, Collaborative/Schedule C Committee, Joit Extra Curricular Committee, and Joint Academic Committee) 
III.K. Determine Official District Depositories
Description:  Please approve American Bank, U.S. Bank Trust, and PFM Asset Management and PMA Financial Network Inc. as the district's official depositories and allow online access to the accounts for the business office. 
III.L. Approve Broker Certificates 
Description:  Please approve the Notifications to Broker Certificates by Broker pursuant to Minn. Stat. 118A.04 for Robert W. Baird and Company,  PMA Securities and PFM Asset Management LLC. 
III.M. Designate Official Newspaper
Description:  The official newspaper should be designated. M.S. 31A.04 requires that this be a newspaper with its office within the school district. The pricing remains the same from last year's pricing. Please accept and award the bid to the Chisholm Tribune Press and designate it as the official school newspaper.
III.N. Adopt New Federal Mileage Rate
IV. Discussion
V. Information
VI. Adjourn

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