Public Meeting Minutes: June 12, 2018 Mountain Time - Study Session and Business Meeting

1.

STUDY SESSION – OPEN MEETING - 4:00 p.m.

Description: The Board may engage in discussion, provide administrative direction, or take other action on any of the study session agenda items listed below.

1.A. Review of Budget Documents - 4:00 p.m.

Speaker(s): Mr. John Larsen, Business Administrator

1.B. Continued Discussion on Boundary Realignment - 4:10 p.m.

Speaker(s): Dr. Anthony Godfrey, Associate Superintendent

1.C. Ends Policy 403 Customer Service - 4:40 p.m

Speaker(s): Mrs. Janice Voorhies, Board President

1.D. Ends Policy 404: Discussion on Safety and Security - 5:00 p.m.

Speaker(s): Mr. Scott Thomas, Administrator of Auxiliary Servic

1.E. Update from Middle School Credit Committee - 5:10 p.m.

Speaker(s): Mr. Michael Anderson, Administrator of Schools

1.F. Follow Up on HB 264 and HB 308 Applications - 5:25 p.m.

Speaker(s): Mrs. Laura Finlinson, Administrator of Curriculum & Staff Development

1.G. Policy Governance Review: EL300 Communication and Support to the Board - 5:40 p.m.

Speaker(s): Mrs. Janice Voorhies, Board President

Description: Policy review in accordance with GP 108 Meeting Planning and the Policy Review Schedule.

1.H. Future Agenda Items

Description:

Sharing Information on School Enrollment Projections with the Public (3)
LEA Specific Licensure Process (3)
USBA Our Schools Now (3)
Administrative Policy DP 340 Released Time - Jury Duty or Witness in Court (3)
Carson B. Smith Grant Mission and Update (4)
Insurance Update (July 31)
Administrative Policy AS90 Drugs and Alcohol (July 31)
Board Policy GP113 Board Committee Principles (Board Summer Seminar)
Idle Free Zone (Board Summer Seminar)

2.

BUDGET HEARING FOR THE 2018-19 SCHOOL YEAR - 6:00 p.m.

2.A. Pledge of Allegiance

Speaker(s): Ms. Jill Durant, Administrator of Schools

2.B. Reverence

Speaker(s): Dr. Shelley Nordick, Newly Appointed Administrator of Curriculum & Staff Development

2.C. 2018-19 Budget Presentation

Speaker(s): Dr. Patrice Johnson, Superintendent of Schools; and Mr. John Larsen, Business Administrator

Attachments: (2)

2.D. Patron Comments

Description: The Board will take public comment on items not listed on the agenda. In accordance with policy GP 110 Public Participation at Board Meetings, no more than 45 minutes will be allocated to patron comments in a Board meeting. Speakers will be given a maximum of three minutes to address the Board. The public should be aware that the Board is unable, by law, to deliberate or take action on items raised during the Patron Comment period. In those situations where large groups of people desire to address the Board on the same subject, the President may request that those groups select only one or two speakers from the group to address the Board on behalf of the group and shall be allocated up to six minutes to speak. The Board will not take public comment on personnel issues or statements regarding the character, professional competence, and the physical or mental health of an individual during Board meetings.

2.E. Action by Board of Education on Budget Adoption

Description:

Adopt the 2017-18 Final Amended Budget
Adopt the 2018-19 Proposed Budget
Authorize Any Budget Adjustments Necessary to Reflect Funds Received from the Certified Tax Rate
Formally "Commit" $11 Million of General Fund Balance for the New Teacher Grant Program

3.

GENERAL SESSION – OPEN MEETING - 6:30 p.m.

3.A. Recognitions

Speaker(s): Mrs. Dawn Ramsey, Director; and Dr. June LeMaster, Administrator of Human Resources

Description: Region 6 PTA State Awards and Recognitions

Introduction of New Administrators

3.B. Resolutions of Appreciation

Description: Resolutions of Appreciation in tribute to former Jordan School District employees who have passed away.

Employee

Years of Service

Title

Location

Resolution of Appreciation

Carl Gerth

1966 - 1983

Teacher

Sandy & Mountview Elementary, Bingham & Indian Hills Middle,

Jordan & Hillcrest High Schools

Click here

Mary Lou Anderson Petersen

1986 - 1989

Counselor

Jordan & Hillcrest High Schools

Click here

3.C. School Recognitions

3.D. Comments by Elected Officials

4. Patron Comments

Description: The Board will take public comments on items not listed on the agenda in accordance with policy GP110 Public Participation at Board Meetings:

Comments must be appropriate for all ages and germane to the authority of the Board.
The Board will not take public comment on personnel issues or statements regarding the character, professional competence, or the physical or mental health of an individual or a group whose members could be identified individually.
Patron comment time is allotted first to residents of Jordan District, students, parents/guardians of current students, and current employees of the District. All others may address the Board if time permits.
No more than 45 minutes will be allocated to public comments in a Board meeting.
Both in-person and emailed comments are given up to three minutes to address the Board.
Comments can be made either in person at the meeting or by submitting the comment via email to be read in the meeting if time permits. Comments will be heard from those attending in person prior to comments received electronically.
To make an in-person comment, please sign up before the meeting begins with your name, address, and topic on the computer outside the meeting room.
Patrons unable to sign up to speak prior to the start of the meeting may call the Office of the Business Administrator or Superintendent before 3:00 p.m. the day of the meeting to be placed on the sign-up sheet.
- Emailed comments to be read in the meeting should be submitted to boardcomments@jordandistrict.org before 3:00 pm the day of the meeting. A comment will not be read if it is not germane to the authority of the Board; regards the character, professional competence, or the physical or mental health of an individual; or is not appropriate for all ages. Comments not read in the meeting will be forwarded to the Board.
The Board is unable, by law, to take action on items raised during the comment period that are not on the agenda.
Silence by the Board on an issue does not suggest support or opposition to the message given.
Persons who disrupt Board meetings with outbursts, cheers, jeering or applause may be removed from the meeting by appropriate legal means.

5. General Business - Motion to Approve Consent Agenda Items

5.A. Board Minutes

Attachments: (2)

5.B. PTIF Entity Resolution

Attachments: (1)

PTIF Entity Resolution

6. General Business - Motion to Accept Consent Agenda

6.A. Expenditures

Attachments: (2)

6.B. Financial Statements

Attachments: (1)

Financial Report - May 2018

6.C. Personnel – Licensed and Education Support Professionals

Description:

Administrators:	MAY	TOTALS
Admin Licensed New	0	10
Admin Licensed Resigned	0	2
Admin Licensed Retire	0	2
Admin Licensed Transfer	0	25
Admin LOA	0	0
Admin LOA - Return	0	0
Licensed:
Licensed New	0	383
Licensed Transfer	0	165
Licensed Retire	0	2
Licensed Resigned	2	35
Licensed LOA	0	0
Licensed LOA - Return	0	5
* Enrollment Growth	0	0
* Intern	0	24
Classified:
Classified New	11	112
Classified Transfer	7	67
Classified Retired	1	13
Classified Resigned	7	64
Classified LOA	1	4
Classified LOA - Return	0	2
Classified Enrollment Growth	0	0

6.D. Recommendation to Issue Certificates for Home Instruction

Description:

It is recommended that the students whose parents have filed affidavits with the Jordan School District Department of Planning and Student Services pursuant to Utah Code 53A-11-102 be issued certificates excusing them from attending public school.

	Year-to-Date
New:	16
Renewed:	1070
Total:	1086

7. Bids

7.A. Facility Services - Auditorium System Upgrade for Elk Ridge Middle School

Description:

Discussion and possible action to approve bid to upgrade the existing auditorium system and lighting at Elk Ridge Middle School. Total amount of recommended bid: $370,595.00. Source of funding: School’s Technology Budget.

Location	Facility Services
Bid Item	Auditorium System Upgrade for Elk Ridge Middle School
Bid Number	18DB12

7.B. Herriman High School – Chromebooks, Google License and Carts

Description:

Discussion and possible action to approve bid to provide students with Chromebooks to use in Language Arts and Science classes. Total amount of recommended bid: $56,339.00. Source of funding: School’s Technology Budget.

Location	Herriman High School
Bid Item	Chromebooks, Google License and Carts
Bid Numbers	MA2779 & MA256

7.C. West Hills Middle School – Chromebooks, Google License and Carts

Description:

Discussion and possible action to approve bid to provide students with Chromebooks to use in Language Arts and Science classes. Total amount of recommended bid: $66,867.00. Source of funding: School’s Technology Budget.

Location	West Hills Middle School
Bid Item	Chromebooks, Google License and Carts
Bid Number	MA2779 & MA259

7.D. Information Systems – Chromeboxes and Accessories

Description:

Discussion and possible action to approve bid for lab upgrade at Columbia, Midas Creek, Oquirrh, Riverton and Terra Linda Elementary Schools. Total amount of recommended bid: $58,241.25. Source of funding: Schools' Technology Budget.

Location	Multiple Schools
Bid Item	Chromeboxes & Accessories
Bid Number	MA256

8. Special Business Items

8.A. Recommendation to Approve Adjustment to Plan of Finance for General Obligation Bonds; Consideration of Approval of Higher Priority Designation of Land Acquisition

Speaker(s): Mr. John Larsen, Business Administrator

Description:

Recommendation and possible action to approve adjustment that the plan of finance relating to the general obligation bonds approved at the November 2016 special bond election be adjusted so that land acquisition is the highest priority.

Public Input Regarding Bond Plan Adjustment
Potential Action by Board of Education on Bond Plan Adjustment

Attachments: (1)

Change of Bond Prioritization

9. Information Items

9.A. Superintendent’s Report

Speaker(s): Dr. Anthony Godfrey, Superintendent of Schools

10. Discussion Items

10.A. Committee Reports and Comments by Board Members

Description: Board members may report on Board Advisory Committees as well as Board, District or Community Affiliated Committees to which they are appointed.

11. Motion to Adjourn to Closed Session

12.

POTENTIAL CLOSED SESSION

12.A. Character and Compentence of Individuals (Peronnel)

12.B. Property

12.C. Potential Litigation

12.D. Negotiations

12.E. Security

June 12, 2018 Mountain Time - Study Session and Business Meeting

STUDY SESSION – OPEN MEETING - 4:00 p.m.

BUDGET HEARING FOR THE 2018-19 SCHOOL YEAR - 6:00 p.m.

GENERAL SESSION – OPEN MEETING - 6:30 p.m.

POTENTIAL CLOSED SESSION

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