October 22, 2025 at 3:00 PM - Regular Meeting
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1. CALL TO ORDER
Discussion:
Tim Arledge called the meeting to order at 3:00pm.
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1.a. INVOCATION
Discussion:
Mike Vance delivered the invocation.
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1.b. PLEDGE OF ALLEGIANCE - US FLAG & TEXAS FLAG
"Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." |
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2. CITIZEN'S COMMUNICATION
Discussion:
No citizens were present for citizens' communication.
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3. CONSIDER AND TAKE ACTION ON CONSENT AGENDA
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3.a. APPROVE MINUTES OF THE SEPTEMBER 24, 2025 REGULAR MEETING
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4. CONSIDER NEW BUSINESS
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4.a. DISCUSSION AND POSSIBLE ACTION TO ACCEPT 3RD QTR REPORTS
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4.a.i. 3RD QTR TLO REPORT
Discussion:
The TLO Officer, Charla Sowders, presented the third-quarter TLO report and stated that one written complaint had been filed against the district, which has since been resolved to the property owners' satisfaction.
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4.a.ii. 3RD QTR ARB CHANGE REPORT
Discussion:
Mr. Nichols stated that Devin Love had sent out the third-quarter ARB change report to all Board members.
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4.a.iii. 3RD QTR INVESTMENT REPORT
Discussion:
Mr. Nichols presented the third-quarter investment report, including a comparison to prior years. He then provided a detailed review of all accounts and the interest earned.
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4.b. DISCUSSION AND CONSENT ON AG ADVISORY BOARD MEMBERS AND TERMS (PER TAX CODE SEC. 6.12)
Discussion:
Mr. Nichols listed the current Agricultural Advisory Board members — William Pagach, Rock Ely, Tracy Sadler, and Monte Williams and outlined the terms they will serve on the board.
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4.c. DISCUSSION AND POSSIBLE ACTION ON WAIVING PENALTY FOR LATE PAYMENT OF ROGERS ISD 4TH QTR PAYMENT
Discussion:
Mr. Nichols presented the reason for Rogers ISD’s fourth-quarter allocation payment being late.
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4.d. DISCUSSION AND POSSIBLE ACTION TO ACCEPT SEPTEMBER FINANCIAL REPORTS
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4.d.i. FINANCIAL COMMITTEE REPORT
Discussion:
Mr. Vance presented the Finance Committee report, providing an overview of the balance sheet, reconciliations, and current budget. Mr. Nichols then provided a financial summary of the district’s accounts for the month of September.
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4.e. DISCUSSION AND POSSIBLE ACTION LINE ITEM TRANSFER ON 2025 MILAM AD BUDGET
Discussion:
Mr. Nichols discussed the line-item transfer to cover a bill from EBCO for renovations to the front and back offices.
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4.f. DISCUSSION AND POSSIBLE ACTION ON POSSIBLE CHANGE TO REGULAR MEETING SCHEDULE
Discussion:
Mr. Nichols stated that a Board member had requested a change to the meeting days and times. After discussion, the board agreed to meet every other month at 9:30 am on the second Thursday.
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4.g. DISCUSSION ON FUTURE AGENDA ITEMS
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4.g.i. CHIEF APPRAISER EVALUATION DATE
Discussion:
The Chief Appraiser evaluation date was set for the November Board meeting.
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5. THE MILAM AD BOARD OF DIRECTORS MAY MEET IN CLOSED SESSION AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, CHAPTER 551, TEXAS GOVERNMENT CODE
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5.a. SEC 551.071; CONSULTATION WITH LEGAL COUNSEL
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5.b. SEC 551.074; PERSONNEL MATTERS
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6. CHIEF APPRAISER REPORT
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6.a. STATE OF THE DISTRICT REPORT BY CHIEF APPRAISER, RYAN NICHOLS
Discussion:
Mr. Nichols stated that Mr. Arledge had signed the engagement letter from Roberts and McGee, noting that they will be in the office on May 17, 2026, to conduct the 2025 financial audit. He also reported that Devin and Heather are working on the MAPS audit using the TMI software system, and Barry is reviewing the error report for the PVS audit. Mr. Nichols further informed the board that the district is fully staffed.
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6.b. APPRAISAL REPORT BY DEPUTY CHIEF APPRAISER, BARRY ALFORD
Discussion:
Mr. Alford gave an update on the current protest season to the Board.
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7. ADJOURNMENT
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