November 14, 2022 at 7:00 PM - REGULAR MEETING
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1. CALL MEETING TO ORDER
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1.1. Roll Call
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1.2. Adoption of Meeting Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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2. CONSENT ITEMS
Action(s):
No Action(s) have been added to this Agenda Item.
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2.1. Approval of Minutes from Previous Meeting
Discussion:
Minutes from the October 10, 2022, regular Board meeting were approved. |
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2.2. Approval of Impact Aid Regalia Purchase(s)
Discussion:
The Board approved the following $200 reimbursement per student for Royal Valley Singers and Dancers regalia purchased by parents. These reimbursements are paid out of our Impact Aid funds. •Evan Evans - $400.00 •Nathan Hale - $400.00 •Tosha Wilson - $400.00 •Lacey Shipshee - $600.00 •Ella Garcia - $200.00 •Rachel Anguiano - $200.00 •Justine Wakole - $200.00 •Kateri Dayson - $200.00 •Desiree Morris - $200.00 •Lisa Wahweotten - $200.00 •Megan Otero - $200.00 |
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2.3. Approval of Treasurer's Report
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2.4. Approval of Warrants
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2.5. Approval of RVHS Quarter 1 Donation Report
Discussion:
The Board approved the donations to Royal Valley High School as presented in the first quarter donation report. |
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3. PUBLIC COMMENTS
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3.1. Public Comment
Discussion:
Mary St. John, RVMS Library/Technology teacher, introduced herself to the Board. Board members then introduced themselves and welcomed Ms. St. John to Royal Valley. |
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4. BOARD TOPICS
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4.1. Board Discussion Items for Future Consideration
Discussion:
Ms. Lambrecht talked about the community volunteer program in the Seaman school district. |
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4.2. Board Member Reports from KASB Annual Convention
Discussion:
Board members shared information from the Kansas Association of School Board Annual Convention they attended this past weekend in Wichita. |
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5. RECEIVE REPORTS AND REQUESTS
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5.1. Receive Request for Singers and Dancers Trip to Bartlesville, OK
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Royal Valley Singers and Dancers will have their National Dance Competition in Bartlesville, Oklahoma, on January 7, 2023. Costs associated with the trip are covered by charitable contributions from the Prairie Band Potawatomi Nation. |
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5.2. Receive Parent-Teacher Conference Report
Discussion:
Mr. Davis shared participation data from the October Parent-Teacher conferences. |
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5.3. Receive 1st Trimester Progress Monitoring Data Report
Discussion:
Mr. Slay presented first trimester data on reading, math, and social emotional factors. He also provided data on attendance, grades, and office discipline referrals. |
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5.4. Hear Impact Aid Report
Discussion:
Mr. Davis updated the Board on changes to state regulations for the federal Impact Aid program. The district will now be able to receive all Impact Aid funds awarded to the district. There has also been growth in the number of qualifying Impact Aid applications. This year, the elementary and middle school had 100% of applications returned while the high school had all but about 45 returned. |
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5.5. Receive Preliminary 2023-2024 District Calendar
Discussion:
Mr. Davis shared a draft calendar for the 2023-2024 school year. He will be asking for feedback from teachers and staff as well as from the Board. |
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5.6. Receive Bi-Monthly District Budget Report
Discussion:
Mr. Davis discussed his bi-monthly report on expenditures from the general and supplemental general budgets. |
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5.7. Hear Report on Weighted GPA for College Admissions
Discussion:
Ms. Geis stated that Washburn is switching to GPA-based scholarships instead of ACT scores and KU has already done so. A new policy to implement a weighted GPA at the high school has been drafted to help students with this new trend for scholarships. A recommendation will be brought to the Board at a later date. Board discussion followed. |
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5.8. Review Lease Purchase Project and Capital Outlay Spending Plans
Discussion:
Mr. Davis reviewed the costs for the lease purchase projects that have been submitted for payment and the balance of funds remaining. He also discussed estimated revenue and additional projects that could be paid for from capital outlay and remaining lease purchase funds. Possible additional projects include a turf field, epoxy resinous flooring, middle school playground and bleachers, ADA compliant ramps, preschool/daycare options, a cafeteria at the elementary school, larger middle school gymnasium, and modernized science classrooms. Board discussion followed. |
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6. OFFICIAL ACTION ITEMS
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6.1. Consider Approval of Recommended Building and District Site Council Members
Action(s):
No Action(s) have been added to this Agenda Item.
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6.2. Consider Approval of Technology Purchases
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The bidding process for all three of these purchases was completed through the E-rate application this summer. The district will be fully reimbursed for the cost of the ChromeBooks and iPads as well as reimbursed $400 for each MacBook Air by the Emergency Connectivity Fund through E-rate. |
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6.3. Consider Approval to Proceed with Change Order on Epoxy Resinous Flooring
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Board agreed to proceed with getting pricing for epoxy resinous flooring for the high school and middle school as part of a change order for the lease purchase project. |
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6.4. Consider Approval of RVMS Bleacher Replacement
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Board discussed and approved the purchase of a new bleacher system for the middle school gym. This was done through a purchasing consortium, so bids were not necessary. |
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6.5. Consider Executive Session to Discuss Individual Employee Performance Pursuant to the Non-Elected Personnel Exception Under KOMA.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
At 8:29 PM, the Board moved to go into executive session and to return at 8:40 PM. The Board returned to open session at 8:40 PM. |
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6.6. Consider Executive Session to Discuss Confidential Student Information Pursuant to the Exception Relating to Actions Adversely or Favorably Affecting a Student Under KOMA.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
At 8:41 PM, the Board moved to go into executive session and to return at 8:46 PM. The Board returned to open session at 8:46 PM. |
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6.7. Consider Approval of Early Graduation Requests
Action(s):
No Action(s) have been added to this Agenda Item.
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6.8. Consider Approval of Personnel Items
Action(s):
No Action(s) have been added to this Agenda Item.
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6.9. Consider Executive Session to Discuss Individual Employee Performance Pursuant to the Non-Elected Personnel Exception Under KOMA.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
•At 8:52 PM, the Board moved to go into executive session and to return at 9:07 PM. The Board returned to open session at 9:07 PM. •At 9:07 PM, the Board moved to extend the executive session and to return at 9:30 PM. The Board returned to open session at 9:30 PM. |
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7. ADJOURNMENT
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7.1. Meeting Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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