July 13, 2023 at 6:00 PM - Regular Board Meeting

Description:  To make a public comment please click the Public Comment AR attached below. You can download this form by clicking the menu/settings button and it is fillable. Please submit your form to the comments email listed below. Submission deadline for public comment is noon on the Monday prior to the scheduled board meeting.  Comments may be submitted in writing and/or verbally presented to the board—either format must meet the request deadline above. Comments submitted solely in writing will be read into the record during public comment and should take less than three minutes to read.  Verbal comments will be limited to 3 minutes per person and 15 minutes maximum total for public comment. 
comments@blachly.k12.or.us
 

Description:  June 14th, 2023 board meeting minutes are attached for review.

Description:  Business Manager Pat Rufo has provided the June check register for the board to review.

Description:  Policies for review:
BBBB--Board Member Oath of Office

Description:  Superintendent Watkins will present the hire of Kristen Dunten for the Secondary Teacher position for the Online Program.

Description:  Superintendent Watkins will present the resignation of Jovan Stevenson from the Online Secondary Teaching Position.

Description:  Maintenance Director, Shane Benscoter provided a maintenance update to the board. 

Description:  Transportation & Technology Manager, Dennis Boyd provided an update to the board.

Description:  Superintendent Watkins will report to the board.

Description:  The board will review the Board-Superintendent Operating Agreement and the Board Communication Protocols and approve them for the 2023-24 school year.

Description:  Amie Brecheisen has asked to surplus the two mirambas and a kick bass drum. 

Description:  The K-5 math curriculum team spent time in the spring reviewing a variety of Oregon Math curriculum and unanimously decided to choose Cengage Oregon Math for the K-5 math adoption. Some of our elementary teachers began piloting pieces of this curriculum in late spring. 
 

Description:  The current Chair will accept nominations for the 2023-24 Chair. All nominee(s) should be named and the nominee(s) should accept the nomination before voting on any nominee occurs. Then motions and seconds should be done in the order of nomination. A majority vote is necessary to select the Chair. 

Description:  The newly elected Chair will accept nominations for the 2023-24 Vice-Chair. All nominee(s) should be named and the nominee(s) should accept the nomination before voting on any nominee occurs. Then motions and seconds should be done in the order of nomination. A majority vote is necessary to select the Vice-Chair. 

Description:  Superintendent Watkins will appoint the Board Secretary. 

Description:  The Board generally decides to serve as its own Local Public Contract Review Board, although it could contract with another public agency to do so. Refer to Policy DJC-Bidding Requirements.

Description: 

• Designate the Fern Ridge-Tribune News the official district newspaper;
• Establish regular monthly board meeting day as the second Wednesday, at 6 pm, at Triangle Lake Charter School;
• List official depositories of funds (Local Government Investment Pool, U.S. Bank, Oregon Community Credit Union, and SELCO Credit Union);
• Designate Superintendent Adam Watkins or his appointed designee as chief administrative officer, clerk of the district, federal program coordinator, custodian of funds, executive officer, and administrator of the food services fund;
• Designate Pat Rufo as Business Manager and budget officer;
• Authorize Superintendent Adam Watkins and Business Manager Pat Rufo to handle all district banking transactions;
• Authorize Adam Watkins, ___________ (new board chair), ____________ (new board vice chair), and Dave Standridge (Lane ESD) to sign checks.
• Designate Pat Rufo as the one who shall prepare or supervise preparation of the budget document under the direction of the executive officer;
• Adopt new minimum pay rates for substitute teachers in 2023-24 at $232.14 per 9-hour day for the first 8 days in one assignment; after the first eight (8) days the pay rate becomes $232.14 per 9-hour day.
• Designate Brown & Brown Northwest, as the official insurance agent for the district.  Our property and casualty insurance is through Property and Casualty Coverage for Education (PACE).  Sam Jones is our account executive. Our premium for 2023-24 will be $81,302. Additional carriers sponsored by PACE include Fuel Tank coverage from ACE American Insurance Company for $507, Workman’s Compensation insurance coverage by SAIF is estimated at $9,757.20, and seperate Crime Coverage for Triangle Lake Charter School, price to be determined. 
• Designate Pauly, Rogers and Co., P.C. as financial auditors for Blachly School District and Triangle Lake Charter School;
• Designate PACE crime coverage of up to $1,000,000 with $10,000 deductible each in lieu of surety bonds for the Superintendent and financial managers (ORS 332.525);
• Designate The Hungerford Law Firm and the OSBA Legal Department as district legal counsel.

Description:  To authorize the General Fund (Fund 100) to loan money to the individual grant funds, the food services fund (Fund 295) and athletics fund (298) to be repaid by the end of the ensuing fiscal year.

Description:  To authorize Superintendent Adam Watkins, Principal Brittany Bottensek and Executive Secretary Amanda Gast to handle Student Body transactions and Superintendent Adam Watkins, Principal Brittany Bottensek and Secretary Linda Richardson to sign checks.

Description:  To authorize Executive Assistant to the Superintendent Bri Simington, Executive Assistant Amanda Gast and Business Manager Pat Rufo to use a signature stamp to sign checks when authorized by Superintendent Adam Watkins using written or electronic media during his absence from the district. 

Description:  The next Regular Board Meeting will be held on Wednesday, August 9th at 6 pm in the Pioneer building.