Public Meeting Minutes: March 3, 2025 at 5:30 PM - March 3, 2025 - Regular Board Meeting

CALL TO ORDER: ROLL CALL/PLEDGE OF ALLEGIANCE
Board of Education:
President Jennifer Brown Trustee Scott Moore
Vice-President Tara Kribs Trustee Shana Wojtowicz
Secretary Sherry Steffen Trustee Jeff Hill
Treasurer Darryl Antcliff

Central Staff:
Superintendent Bryan McKenna
Executive Assistant Kortni Huron
Director of Finance Laurie McCann

Description:

CHANGES AND ADDITIONS TO THE AGENDA

Action(s):

Motion Carried (With Subsidiary Motion):

To approve the agenda with no changes or additions. This motion, made by Scott Moore and seconded by Sherry Steffen, Carried.

Darryl Antcliff: Absent
Shana Wojtowicz: Absent
Jennifer Brown: Yea
Jeff Hill: Yea
Tara Kribs: Yea
Scott Moore: Yea
Sherry Steffen: Yea

Subsidiary Motion Carried:

Later in the meeting, due to time-sensitive closed session materials, motion to move the first Study Session - Closed Session (k) to before Discussion Items. This motion, made by Scott Moore and seconded by Tara Kribs, Carried.

Darryl Antcliff: Absent
Shana Wojtowicz: Absent
Jennifer Brown: Yea
Jeff Hill: Yea
Tara Kribs: Yea
Scott Moore: Yea
Sherry Steffen: Yea

No Action(s) have been added to this Agenda Item.

SPECIAL PRESENTATION

Lifetime Service Award - Martha McGuire

Discussion: Superintendent McKenna presented Martha McGuire a plaque for her service to be recognized in front of her family, the board of education, and community members.

↵SPECIAL PRESENTATIONS - PRINCIPAL REPORTS

Angie Nichols - Lakeland Elementary
Josh Haggerty - Cherryland Middle School
Jack Young - Elk Rapids High School/Sunrise Academy

Discussion:

Jack Young recognized Nick Anderson and the high school band for their exceptional performances and overall representation of Elk Rapids High School. Principal Young also gave an update on the new Social Emotional curriculum(TRAILS) that will be in place for the upcoming school year.
Josh Haggerty updated the board on athletic/club happenings at CMS. Powerlifting, Girls Basketball, SnowChasers. CMS just finished NWEA math and reading testing. There are no personnel changes at this time at CMS but there is a new position available for the Library/Media Center/Recess Aide paraprofessional with the completion of the new space. CMS will host their Student Showcase Night on April 10, 2025.
Angie Nichols shared with the board that Patent/Teacher conferences are this week. Lakeland has also received a new Drum Circle and new football goal posts for the playground. Principal Nichols would like to thank Rich Hopkins and the teams that came out to install the new water bottle filling stations under the grant. Lakeland also held a very successful fundraiser in February that was put on by their very active PTO.

COMMUNICATIONS FROM THE PUBLIC (AGENDA ITEMS ONLY)
Time limitations: Fifteen minutes per item, three minutes per speaker per item.

Description:

Discussion: None.

CONSENT AGENDA
APPROVAL OF MINUTES

February 10, 2025 - Regular Meeting Minutes

APPROVAL OF BILLS

General Fund - $468,792.37
2023 Bond - $436,933.09

PERSONNEL
77-25 APPROVAL OF RESIGNATION OF CHRIS HINES AS A COACH
RESOLVED: That the resignation of Chris Hines as Elk Rapids High School Varsity Boy's Golf Coach as of February 13, 2025.

78-25 APPROVAL OF REMMI KING AS A COACH
RESOLVED: That Remmi King be approved as Varsity Cross Country Coach for Elk Rapids High School.

Action(s):

Motion Carried:

To approve the Consent Agenda as presented. This motion, made by Scott Moore and seconded by Tara Kribs, Carried.

Darryl Antcliff: Absent
Shana Wojtowicz: Absent
Jennifer Brown: Yea
Jeff Hill: Yea
Tara Kribs: Yea
Scott Moore: Yea
Sherry Steffen: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (2)

DISCUSSION ITEMS:

Potential Board Meeting Date Change
Non-Homestead Millage Update
Roof Repairs at ERHS
Transportation: Bus Fleet Replacement Plan

Discussion:

Potential Board Meeting Date Change - Superintendent McKenna updated the board on a new timeline that was suggested by our auditing firm for best business practices to hold board meetings traditionally on the second Monday of the month. It was discussed to start this new schedule in July 2025. An updated calendar will be brought to the board next month for approval.
Non-Homestead Millage Update - An article went out the ER News for this week's publication, Superintendent McKenna will meet with the Chamber on Friday, and Coffee meetings with McKenna will start next week. An informative flyer will be mailed in April to all voters. The district has been reviewing the ballots for our local townships for the May 6, 2025 special election.
Roof Repairs at ERHS - Superintendent McKenna stated that the roof in need of some significant repairs is a relatively new revelation with the amount of snow this winter. The areas needing the most attention would be over the band room and near the auxiliary gym and hallway near the new office space. The district will look into releasing an RFP to seek contractors to get it repaired.
Transportation: Bus Fleet Replacement Plan - Handout from Superintendent McKenna

SUPERINTENDENT REPORT

School Cancelation Update
Construction Update

Discussion:

School Cancellation Update - Superintendent McKenna reported that the district has called 7 weather-related cancelations at this point this year. It has also been communicated to families that the district will consider 2-Hour Delays on days when that seems appropriate.
Construction Update - CMS is enjoying their 3rd week in the new wing. The next wing is already under demolition and there will be a building Grand Opening when all of the punchlist items are completed.

STUDY SESSION
This portion of the agenda is utilized by the Board to introduce topics for future study, to discuss school related matters, and to relate items of interest. No action is taken during this time. Occasionally closed sessions are scheduled to discuss confidential personnel, negotiations or property matters.

Closed Sessions; permissible purposes
(k) For a school board to consider security planning to address existing threats or prevent potential threats to the safety of the students and staff.
(a) To consider the dismissal, suspension, or disciplining of, or to hear complaints or charges brought against, or to consider a periodic personnel evaluation of, a public officer, employee, staff member, or individual agent, if the named person requests a closed hearing.

Description:

Action(s):

Motion Carried (With Subsidiary Motions):

To adjourn to Closed Session (k) at 6:11 p.m. Reconvened to Open Session at 6:57 p.m. This motion, made by Scott Moore and seconded by Tara Kribs, Carried.

Darryl Antcliff: Absent
Shana Wojtowicz: Absent
Jennifer Brown: Yea
Jeff Hill: Yea
Tara Kribs: Yea
Scott Moore: Yea
Sherry Steffen: Yea

Subsidiary Motion 1 Carried:

To approve the Closed Session (k) minutes. This motion, made by Scott Moore and seconded by Tara Kribs, Carried.

Darryl Antcliff: Absent
Shana Wojtowicz: Absent
Jennifer Brown: Yea
Jeff Hill: Yea
Tara Kribs: Yea
Scott Moore: Yea
Sherry Steffen: Yea

Subsidiary Motion 2 Carried:

*new order of Closed Sessions as approved earlier in the meeting* To adjourn to Closed Session (a) at 7:11 p.m. Reconvened to Open Session at 7:39 p.m. This motion, made by Scott Moore and seconded by Tara Kribs, Carried.

Darryl Antcliff: Absent
Shana Wojtowicz: Absent
Jennifer Brown: Yea
Jeff Hill: Yea
Tara Kribs: Yea
Scott Moore: Yea
Sherry Steffen: Yea

Subsidiary Motion 3 Carried:

To approve the Closed Session (a) minutes. This motion, made by Scott Moore and seconded by Tara Kribs, Carried.

Darryl Antcliff: Absent
Shana Wojtowicz: Absent
Jennifer Brown: Yea
Jeff Hill: Yea
Tara Kribs: Yea
Scott Moore: Yea
Sherry Steffen: Yea

No Action(s) have been added to this Agenda Item.

ACTION ITEMS

79-25 APPROVAL OF MID-YEAR SUPERINTENDENT EVALUATION
RESOLVED: To approve the mid-year superintendent evaluation, as presented.

Action(s):

Motion Carried:

To approve the resolution as presented. This motion, made by Scott Moore and seconded by Tara Kribs, Carried.

Darryl Antcliff: Absent
Shana Wojtowicz: Absent
Jennifer Brown: Yea
Jeff Hill: Yea
Tara Kribs: Yea
Scott Moore: Yea
Sherry Steffen: Yea

No Action(s) have been added to this Agenda Item.

80-25 APPROVAL OF PURCHASE OF 10-PASSENGER VAN
RESOLVED: That the purchase of the F999-350 AWD 10-Passenger van be approved as presented.

Action(s):

Motion Carried:

To approve the resolution as presented. This motion, made by Scott Moore and seconded by Tara Kribs, Carried.

Darryl Antcliff: Absent
Shana Wojtowicz: Absent
Jennifer Brown: Yea
Jeff Hill: Yea
Tara Kribs: Yea
Scott Moore: Yea
Sherry Steffen: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (1)

AWD 10 Passenger Van Quote Elk Rapids

COMMUNICATIONS FROM THE PUBLIC
Time limitations: Same as above.

Description:

Discussion: None.

CORRESPONDENCE TO AND FROM THE BOARD OF EDUCATION

Discussion: None.

BOARD OF EDUCATION CELEBRATING SUCCESSES

Discussion: Brown - Went to Freaky Friday, the musical! Great job done by all!

SCHEDULED ACTIVITIES/FUTURE MEETINGS

March 11, 2025 - 1-Hour Delayed Start for Students
March 22 - 30, 2025 - Spring Break
March 31, 2025 - School Resumes
April 14, 2025 - Regular Board Meeting

ADJOURNMENT

Action(s):

Motion Carried:

To adjourn at 7:43 p.m. This motion, made by Scott Moore and seconded by Tara Kribs, Carried.

Darryl Antcliff: Absent
Shana Wojtowicz: Absent
Jennifer Brown: Yea
Jeff Hill: Yea
Tara Kribs: Yea
Scott Moore: Yea
Sherry Steffen: Yea

No Action(s) have been added to this Agenda Item.

March 3, 2025 at 5:30 PM - March 3, 2025 - Regular Board Meeting

Web Viewer