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July 20, 2021 at 9:00 AM - Regular Board Meeting

Minutes
Approval of Agenda
Speaker(s):  Paul Gerde, Board Chair
Action(s):
On motion by Rogahn, seconded by Wagner and unanimously carried, the Board approved the agenda as presented. This motion, made by Cody Rogahn and seconded by Gordy Wagner, Carried.
  • Paul Gerde: Yea
  • Nan Haggerty: Yea
  • Larry Lindor: Yea
  • Cody Rogahn: Yea
  • Gordy Wagner: Yea
No Action(s) have been added to this Agenda Item.
Approval of Official Proceedings
Speaker(s):  Paul Gerde, Board Chair
Description:  Approval of Board Minutes
Action(s):
On motion by Lindor, seconded by Haggerty and unanimously carried, the Board approved the official proceedings for July 6, 2021 Board Meeting as presented. This motion, made by Larry Lindor and seconded by Nan Haggerty, Carried.
  • Paul Gerde: Yea
  • Nan Haggerty: Yea
  • Larry Lindor: Yea
  • Cody Rogahn: Yea
  • Gordy Wagner: Yea
No Action(s) have been added to this Agenda Item.
Closed Session under the Attorney-Client Privilege Pursuant to Minn. Stat. 13D.05, Subd. 3(b), to Discuss Pending Litigation: Erickson, et al. v. Pope County, et al., Court File No. 19-CV-3061.
Speaker(s):  Attorney
Action(s):
On motion by Rogahn, seconded by Haggerty and unanimously carried, the Board went into closed session under the Attorney-Client Privilege Pursuant to Minn. Stat. 13D.05, Subd. 3(b) at 9:02 a.m. This motion, made by Cody Rogahn and seconded by Nan Haggerty, Carried.
  • Paul Gerde: Yea
  • Nan Haggerty: Yea
  • Larry Lindor: Yea
  • Cody Rogahn: Yea
  • Gordy Wagner: Yea
No Action(s) have been added to this Agenda Item.
Acceptance of $500.00 Donation to Pope County Sheriff from Scott Johnson Memorial
Speaker(s):  Tim Riley, Sheriff
Action(s):
On motion by Lindor, seconded by Rogahn and unanimously carried, the Board approved the $500.00 donation to the Pope County Sheriff's Office from the Scott Johnson Memorial. This motion, made by Larry Lindor and seconded by Cody Rogahn, Carried.
  • Paul Gerde: Yea
  • Nan Haggerty: Yea
  • Larry Lindor: Yea
  • Cody Rogahn: Yea
  • Gordy Wagner: Yea
No Action(s) have been added to this Agenda Item.
Highway Monthly Report
Speaker(s):  Brian Giese, Engineer
Consider Resolution 202124 - City of Villard - Road Jurisdiction and Designation Changes
Speaker(s):  Brian Giese, Engineer
Action(s):
On motion by Rogahn, seconded by Lindor and unanimously carried, the Board adopted Resolution 202124 to change County State and Highway Designation and Jurisdiction of Streets Within the Municipality of Villard, Pope County, MN. This motion, made by Cody Rogahn and seconded by Larry Lindor, Carried.
  • Paul Gerde: Yea
  • Nan Haggerty: Yea
  • Larry Lindor: Yea
  • Cody Rogahn: Yea
  • Gordy Wagner: Yea
No Action(s) have been added to this Agenda Item.
Human Services Bills and Reports
Speaker(s):  Duane Krautbauer, Fiscal Officer
Action(s):
On motion by Lindor, seconed by Rogahn and unanimously carried, the Board approved the Human Services Bills in the amount of $103,414. This motion, made by Larry Lindor and seconded by Cody Rogahn, Carried.
  • Paul Gerde: Yea
  • Nan Haggerty: Yea
  • Larry Lindor: Yea
  • Cody Rogahn: Yea
  • Gordy Wagner: Yea
No Action(s) have been added to this Agenda Item.
June 2021 Trial Balance and Fund Balance Analysis
Speaker(s):  Stephanie Rust, Auditor/Treasurer
Action(s):
On motion by Wagner, seconded by Rogahn and unanimously carried, the Board approved the June 2021 Trial Balance and Fund Balance Analysis. This motion, made by Gordy Wagner and seconded by Cody Rogahn, Carried.
  • Paul Gerde: Yea
  • Nan Haggerty: Yea
  • Larry Lindor: Yea
  • Cody Rogahn: Yea
  • Gordy Wagner: Yea
No Action(s) have been added to this Agenda Item.
2nd Quarter Journal Entries and Billing
Speaker(s):  Stephanie Rust, Auditor/Treasurer
Action(s):
On motion by Lindor, seconded by Haggerty and unanimously carried, the Board approved the 2nd Quarter 2021 Journal Entries and Billing. This motion, made by Larry Lindor and seconded by Nan Haggerty, Carried.
  • Paul Gerde: Yea
  • Nan Haggerty: Yea
  • Larry Lindor: Yea
  • Cody Rogahn: Yea
  • Gordy Wagner: Yea
No Action(s) have been added to this Agenda Item.
2nd Quarter 2021 Revenue Expenditure Budget Report
Speaker(s):  Stephanie Rust, Auditor/Treasurer
Action(s):
On motion by Haggerty, seconded by Rogahn and unanimously carried, the Board approved the 2nd Quarter 2021 Revenue Expenditure Budget Report. This motion, made by Nan Haggerty and seconded by Cody Rogahn, Carried.
  • Paul Gerde: Yea
  • Nan Haggerty: Yea
  • Larry Lindor: Yea
  • Cody Rogahn: Yea
  • Gordy Wagner: Yea
No Action(s) have been added to this Agenda Item.
Auditor Bills - June 9 - July 13, 2021
Speaker(s):  Stephanie Rust, Auditor/Treasurer
Pay Bills and Supplemental Bills
Speaker(s):  Stephanie Rust, Auditor/Treasurer
Action(s):
On motion by Rogahn, seconded by Haggerty and unanimously carried, the Board approved the payment of bills of $136,549.74 plus supplemental bills of $166.67 totaling $136,666.41. This motion, made by Cody Rogahn and seconded by Nan Haggerty, Carried.
  • Paul Gerde: Yea
  • Nan Haggerty: Yea
  • Larry Lindor: Yea
  • Cody Rogahn: Yea
  • Gordy Wagner: Yea
No Action(s) have been added to this Agenda Item.
Memorandum of Understanding to Provide IT Services to the Pope County HRA
Speaker(s):  Bryan Gates, IT Director
Action(s):
On motion by Rogahn, seconded by Haggerty and unanimously carried, the Board approved the Memorandum of Understanding to provide IT Services to the Pope County HRA. This motion, made by Cody Rogahn and seconded by Nan Haggerty, Carried.
  • Paul Gerde: Yea
  • Nan Haggerty: Yea
  • Larry Lindor: Yea
  • Cody Rogahn: Yea
  • Gordy Wagner: Yea
No Action(s) have been added to this Agenda Item.
Contract with Ultimate Kronos Group  (UKG) for HRIS and Payroll
Speaker(s):  Jackie Stevens, HR Director
Action(s):
On motion by Rogahn, seconded by Wagner and unanimously carried, the Board authorizes the execution of the presented contract with Ultimate Kronos Group, Inc. (UKG) to provide software and support for the HRIS and Payroll functions at Pope County effective 1/1/2022. This contract with UKG is for a period of three (3) years and the annual cost for this software at the current employee base of 108 employees is $18,351.36, along with a one-time implementation fee of $9,000.00. The expense of this purchase would need to come from the general fund balance for Enterprise Software and in the future would be budgeted in 2022 under the Administrator's budget. This motion, made by Cody Rogahn and seconded by Gordy Wagner, Carried.
  • Paul Gerde: Yea
  • Nan Haggerty: Yea
  • Larry Lindor: Yea
  • Cody Rogahn: Yea
  • Gordy Wagner: Yea
No Action(s) have been added to this Agenda Item.
Contract with Baker Tilly US LLP for Compensation Study and Update
Speaker(s):  Jackie Stevens, HR Director
Action(s):
On motion by Lindor, seconded by Haggerty and unanimously carried, the Board authorizes the execution of the Engagement Letter and Agreement with Baker Tilly, LLP to complete a full scope Compensation and Analysis Study and update for Pope County. This motion, made by Larry Lindor and seconded by Nan Haggerty, Carried.
  • Paul Gerde: Yea
  • Nan Haggerty: Yea
  • Larry Lindor: Yea
  • Cody Rogahn: Yea
  • Gordy Wagner: Yea
No Action(s) have been added to this Agenda Item.
Consider Acceptance of Quotes for Courthouse Meeting Room Furniture
Speaker(s):  Kersten Kappmeyer, Administrator
Action(s):
On motion by Rogahn, seconded by Haggerty and unanimously carried, the Board authorized the acceptance of the quote for the Courthouse meeting room furniture from Intereum for 10 tables and 30 chairs and authorized the County Administrator to execute necessary agreements or acceptance documents to that effect. This motion, made by Cody Rogahn and seconded by Nan Haggerty, Carried.
  • Paul Gerde: Yea
  • Nan Haggerty: Yea
  • Larry Lindor: Yea
  • Cody Rogahn: Yea
  • Gordy Wagner: Yea
No Action(s) have been added to this Agenda Item.
Consider Resolution 202125 Recognizing State County Staff Appreciation Day and Declaring Pope County Staff Appreciation Day
Speaker(s):  Kersten Kappmeyer, Administrator
Action(s):
On motion by Haggerty, seconded by Lindor and unanimously carried, the Board adopted Resolution 202125 declaring Wednesday, July 28, 2021 as "Pope County Staff Appreciation Day" in a showing of thanks and appreciation for the County's employee and their service to the organization and Community. On motion by Wagner, seconded by Rogahn and unanimously carried, the Board recognizes the Governor's proclamation of Tuesday, July 27, 2021 as "County Staff Appreciation Day" in Minnesota. This motion, made by Nan Haggerty and seconded by Larry Lindor, Carried.
  • Paul Gerde: Yea
  • Nan Haggerty: Yea
  • Larry Lindor: Yea
  • Cody Rogahn: Yea
  • Gordy Wagner: Yea
No Action(s) have been added to this Agenda Item.
UPDATES:  Attorney, Administrator, Commissioners
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