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March 11, 2021 at 7:00 PM - Regular Meeting

Minutes
1. OPEN THE MEETING
1.A. ESTABLISH A QUORUM
1.B. INVOCATION
1.C. INTRODUCTIONS OF GUESTS
2. OPEN FORUM
3. REPORTS
3.A. SUPERINTENDENT'S REPORT
3.B. BUSINESS MANAGER'S REPORT
3.B.1. INVESTMENT REPORT
3.C. PRINCIPAL'S REPORT
3.D. STUDENT SERVICES REPORT
4. CONSENT AGENDA
4.A. APPROVAL OF MINUTES
4.B. APPROVAL OF EXPENDITURES
5. ALLOTMENT AND TEKS CERTIFICATION
Description:  This certification will enable the district to utilize IMA funds for textbooks, technology, including replacements and consumable materials for the 2021-22 academic school year
6. DISCUSS AND POSSIBLE ACTION OF THE KINGS CLEAN CUSTODIAL SERVICE PROPOSAL
Description:  We have been trying to find the solution for the custodial issue of cleaning for safety and hiring that position for the district. Kings Clean is a company that states they can do it for the same price, and the employees work for them, not the district. Kings Clean is here to present, and their bid is attached. It is about the same price, and we get that out from under the district's umbrella.
7. DISCUSS AND POSSIBLE ACTION ON MARY ALLEN ROOFING PROJECT WITH CORYELL ROOFING
Description:  The board has already approved Coryell Roofing for the roofing project. We are just making sure phase II (MAE) is approved by the board. That will be the 1.2 million that the insurance has stated they would be responsible for, and the board has already made that decision, just ensuring that expenditure is still appropriate. Coryell Roofing states they are ready to move on May 31st on that project.
8. DISCUSS AND POSSIBLE ACTION WITH TASB LOCAL UPDATE 116
Description:  The attached is the local portion of TASB update 116 that shows the changes suggested for Stratford ISD. 
9. DISCUSS AND POSSIBLE ACTION ON SUMMER SCHOOL FOR THE 2021 SUMMER
Description:  SUMMER SCHOOL PROGRAM for ENGLISH LEARNERS (ELs) in KINDERGARTEN and FIRST GRADE The 19 Texas Administrative Code (TAC), 89.1250, Required Summer School Program, requires Local Education Agencies (LEAs) to provide a summer school program for English learners who will be eligible for admission to kindergarten or first grade at the beginning of the next school year. We must have 10 students that are willing to attend. The SISD summer school ranges between June 1 - 25. JH and MAE will have school on those dates, and HS will have June 7-18.
10. DISCUSS AND POSSIBLE ACTION ON MASA INSURANCE
Description:  The attached flyer is the emergency transportation insurance plan we discussed last month.   
  There are 2 separate plans; we are looking at the Emergent Plus covering the U.S. & Canada. The other plan is the Platinum plan that is worldwide.
  These benefits cover employees, spouses, and children up to the age of 26.  They cover any carrier.  MASA is not a provider of EMS services; they are the payer, allowing MASA to work with any provider.  
The price for the Emergent Plus would be $14 monthly or $160 annually employer-provided. We currently have 103 employees.  $160 * 103 = $16,480

 
11. DISCUSS AND POSSIBLE ACTION ON TEA MISSED SCHOOL DAYS WAIVER
Description:  We are applying for a missed school day waiver for the days missed February 16 & 17th because of the power outages due to the weather.  
12. DISCUSS AND POSSIBLE ACTION TO ADOPT THE 2021/22 SCHOOL CALENDAR
Description: 

The Site-Based Committee met on March 10, and the majority voted to recommend the attached calendar. 

The proposed calendar has a start date of Aug. 18 for students with 6 days of teacher in-service preceding. There are 173 student instructional days along with holidays on Labor Day, Columbus Day, Nov. 22-26 (Thanksgiving), Dec. 20-Jan 4 (Christmas), Sherman County Stock Show, Presidents’ Day, March 14-18 (Spring Break), and Good Friday. The last day of school would be May 26th. The draft calendar contains four comp days for staff development. The comp days allow the staff flexibility to participate in more meaningful staff development activities throughout the summer. The administrative team will be working on the guidelines to receive credit for these comp days. Region 16 ESC workshops, online courses, video/book reviews, and college hours are among the delivery systems that will be considered. We will also have two staff development days on Oct 8.and Jan 3. We are also working on some offerings to be provided locally during the summer. The draft calendar also schedules four early release days. These days are on December 17. January 27, March 11, and May 26.

 

13. CONSIDERATION AND POSSIBLE ACTION TO MODIFY OR ELIMINATE THE TEA MASK REQUIREMENT
 
Description:  Governor Abbott has lifted the mask mandate for Texas. TEA has given guidance to allow local school boards to enforce or not enforce face masks as needed for their local communities. 
 

On March 2, 2021, Gov. Greg Abbott issued an Executive Order (GA-34) lifting the mask mandate in Texas and increasing the capacity of all businesses and facilities in the state to 100 percent as of Wednesday, March 10. This executive order rescinds most of the Governor’s earlier executive orders related to COVID-19. As it relates to public schools, the order states:

 

Public schools may operate as provided by, and under the minimum standard health protocols found in, guidance issued by the Texas Education Agency.

 

On March 3, 2021, the Texas Education Agency released updated guidance for Public Schools. Their guidance relating to the use of masks states:

 

Health and Hygiene Practices: Masks

 
  1. For this document's purpose, masks include non-medical grade disposable face masks and cloth face coverings (over the nose and mouth). Full-face shields may be used in place of a mask to protect eyes, nose, and mouth whenever a mask is not feasible or whenever the education contest may benefit from the ability to see an individual’s full face.

  2. Schools must comply with the following requirements:

    1. Every student, teacher, or staff member shall wear a mask over the nose and mouth when inside the school building, school facility, facility used for school activities, or when in an outdoor space on school property or used for school activities, whenever it is not feasible to maintain six feet of social distancing from another person not in the same household; provided, however, that this mask requirement does not apply to the following:

      • Any person under 10 years of age, except where a school system determines it is developmentally appropriate;

      • Any person with a medical condition or disability that prevent wearing a mask;

      • Any person while the person is consuming food or drink, or is seated in a dining area to eat or drink;

      • Any person while the person is: (a) exercising outdoors or engaging in physical activity outdoors; (b) maintaining a safe distance from the other people not in the same household; or 

      • Any person while the person is giving a speech for a broadcast or to an audience. 

    2. The above mask-wearing requirements do not apply to any school system exempted from the face coverings requirements of Executive Order GA-29 during its effect due to a county judge attestation filed with the Texas Division of Emergency Management.

    3. The governing board of a school system may modify or eliminate by formal action the above mask-related requirements.

14. CONSIDERATION AND POSSIBLE ACTION TO MODIFY OR ELIMINATE THE UIL 50% CAPACITY RULE 
Description:  Governor Abbott has lifted the mask mandate for Texas. TEA has given guidance to allow local school boards to enforce or not enforce face masks and capacity limits as needed for their local communities. 
15. PERSONNEL  (Possible Closed Session - TGC - 551.074) 
15.A. MARY ALLEN TEACHER CONTRACTS
15.B. JUNIOR HIGH TEACHER CONTRACTS
15.C. HIGH SCHOOL TEACHER CONTRACTS
15.D. EMPLOYMENT
15.E. RESIGNATIONS
Description:  Mrs. Kristi Walden has announced her retirement effective June 30, 2021. Mrs. Walden has taught 18 years and 16 of those here at Stratford ISD.
Mrs. Ashly Lavake has resigned effective at the end of the school year. She will be a counselor at Dumas ISD. 
16. ADJOURN
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