Public Meeting Minutes: March 18, 2024 at 6:30 PM - Monthly Meeting

Call to Order

Adoption of Agenda

Action(s):

Motion Carried:

I recommend the board approve the agenda as presented. This motion, made by Steven Whitney and seconded by Laquita Smith, Carried.

Shanna Hammond: Yea
Christopher Rogers: Yea
Laquita Smith: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

No Action(s) have been added to this Agenda Item.

Approval of Minutes

Discussion: Mr. Brian Thompson (Mapes and Miller) joined the meeting at this time.

Action(s):

Motion Carried:

I recommend the board approve the minutes as presented. This motion, made by Rich Wenzl and seconded by Laquita Smith, Carried.

Shanna Hammond: Yea
Christopher Rogers: Yea
Laquita Smith: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (1)

Feb 12th

Approval of Bills

Action(s):

Motion Carried:

I recommend the board approve the bills as presented. This motion, made by Christopher Rogers and seconded by Steven Whitney, Carried.

Shanna Hammond: Yea
Christopher Rogers: Yea
Laquita Smith: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (3)

Hearing of Visitors

Mapes & Miller Audit Review

Action(s):

Motion Carried:

Mr. Thompson went over the FY 23 Audit report. He reviewed some of the information and allowed board members to review the audit and ask questions. I recommend the board accept and approve the CPA Audit Report from Mapes and Miller for FY23. This motion, made by Steven Whitney and seconded by Laquita Smith, Carried.

Shanna Hammond: Yea
Christopher Rogers: Yea
Laquita Smith: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

No Action(s) have been added to this Agenda Item.

Cindy Mordecai

Discussion: Mrs. Mordecai talked about the upcoming Music Contest in Colby, the school play next week, State Assessments, and the Spring Concert. She thanked the board for their continued support.

Old Business

KESA Update

Discussion: Mr. Tharman updated the board on the new focus for KESA (Kansas Education Systems Accreditation). The new annual KESA check-in with Dr. Amber Miller is April 2nd. The annual regional peer review is April 10th.

Transportation

Action(s):

Motion Carried:

Mr. Gebhard updated the board on vehicles: Van #5 & #15 are taking turns getting hail damage repaired & Bus #13 is in Hays getting the drive line- transmission checked. Mr. Gebhard has also been checking into the possibility of getting a suburban. He found one that meets the specifications and availability. I move to have Mr. Gebhard proceed with the purchase of the 2024 Chevrolet Suburban from Marmie Chevrolet. This motion, made by Christopher Rogers and seconded by Steven Whitney, Carried.

Shanna Hammond: Yea
Christopher Rogers: Yea
Laquita Smith: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (1)

CCF_000702

Personnel

Staffing

Action(s):

Motion 1 Carried:

I recommend the board go into executive session to discuss nonelected personnel to protect the privacy interests of the individual(s) to be discussed; retaining Mr. Gebhard and Mr. Tharman and returning to open session in this room at 7:30 PM. This motion, made by Steven Whitney and seconded by Rich Wenzl, Carried.

Shanna Hammond: Yea
Christopher Rogers: Yea
Laquita Smith: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

Motion 2 Carried:

At 7:30 PM the meeting returned to open session and Laquita Smith left the meeting. I recommend the board go into executive session to discuss nonelected personnel to protect the privacy interests of the individual(s) to be discussed; retaining Mr. Gebhard and Mr. Tharman and returning to open session in this room at 7:45 PM. This motion, made by Steven Whitney and seconded by Rich Wenzl, Carried.

Laquita Smith: Absent
Shanna Hammond: Yea
Christopher Rogers: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

Motion 3 Carried:

At 7:45 PM the board returned to open session. I recommend the board go into executive session to discuss nonelected personnel to protect the privacy interests of the individual(s) to be discussed; retaining Mr. Gebhard and Mr. Tharman and returning to open session in this room at 7:50 PM. This motion, made by Steven Whitney and seconded by Rich Wenzl, Carried.

Laquita Smith: Absent
Shanna Hammond: Yea
Christopher Rogers: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

Motion 4 Carried:

At 7:50 PM the meeting returned to open session. I recommend the board go into executive session to discuss nonelected personnel to protect the privacy interests of the individual(s) to be discussed; retaining Mr. Gebhard and Mr. Tharman and returning to open session in this room at 7:55 PM. This motion, made by Steven Whitney and seconded by Rich Wenzl, Carried.

Laquita Smith: Absent
Shanna Hammond: Yea
Christopher Rogers: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

Motion 5 Carried:

At 7:55 PM the meeting returned to open session. I recommend the board approve the hiring of Ross Cole as the 9 - 12 PE teacher and Max Boehler as the K - 8 PE teacher for the 2024 - 25 school year. This motion, made by Steven Whitney and seconded by Rich Wenzl, Carried.

Laquita Smith: Absent
Shanna Hammond: Yea
Christopher Rogers: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (2)

Negotiations

Discussion: Mr. Tharman reviewed last year's opening letter with the board and stated that the due date for delivery to the teachers' association was March 31st.

Attachments: (2)

Administration Contracts

Discussion: Laquita Smith returned to the meeting.

Action(s):

Motion 1 Carried:

I recommend the board go into executive session to discuss nonelected personnel to protect the privacy interests of the individual(s) to be discussed; returning to open session in this room at 8:12 PM. This motion, made by Rich Wenzl and seconded by Christopher Rogers, Carried.

Shanna Hammond: Yea
Christopher Rogers: Yea
Laquita Smith: Absent
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

Motion 2 Carried:

At 8:10 PM, the board called in Mr. Tharman. At 8:12 PM the meeting returned to open session. I recommend the board go into executive session to discuss nonelected personnel to protect the privacy interests of the individual(s) to be discussed; retaining Mr. Tharman and returning to open session in this room at 8:22 PM. This motion, made by Rich Wenzl and seconded by Christopher Rogers, Carried.

Laquita Smith: Absent
Shanna Hammond: Yea
Christopher Rogers: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

Motion 3 Carried:

At 8:22 PM the board returned to open session. I recommend the board go into executive session to discuss nonelected personnel to protect the privacy interests of the individual(s) to be discussed; retaining Mr. Tharman and returning to open session in this room at 8:26 PM. This motion, made by Rich Wenzl and seconded by Christopher Rogers, Carried.

Laquita Smith: Absent
Shanna Hammond: Yea
Christopher Rogers: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

Motion 4 Carried:

At 8:26 PM the meeting returned to open session. I recommend the board extend Mr. Gebhard and Mr. Tharman's contracts one year to the 25-26 school year. This motion, made by Steven Whitney and seconded by Christopher Rogers, Carried.

Laquita Smith: Absent
Shanna Hammond: Yea
Christopher Rogers: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

No Action(s) have been added to this Agenda Item.

New Business

KASB Membership and Legal Support

Action(s):

Motion Carried:

I recommend the board approve the KASB membership and Legal Support for the 2024 - 25 school year, minus the season pass. This motion, made by Rich Wenzl and seconded by Steven Whitney, Carried.

Shanna Hammond: Yea
Christopher Rogers: Yea
Laquita Smith: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (1)

KASB

2024 - 25 School Calendar

Action(s):

Motion Carried:

I recommend the board Option B for the 2024 - 25 school calendar, indicating Sept. 27th as the date for Homecoming. This motion, made by Laquita Smith and seconded by Rich Wenzl, Carried.

Shanna Hammond: Yea
Christopher Rogers: Yea
Laquita Smith: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (3)

Summer Help

Discussion: After a short discussion, it was agreed to move forward with opening up to receive applications for summer maintenance helpers.

Administrative Reports

Superintendent / 9-12 Principal Report

Discussion: Mr. Tharman received the scoresheets for the state basketball sportsmanship award. Northern Valley received a Sportsmanship certificate for the Boys BB game on Wednesday, March 6th. He will forward all the scoresheets to the board. Track and Golf practices started today/ 7 - 12 teacher collaboration is Wednesday, March 20th/ Music Contest in Colby, March 21st/ National Honor Society Induction ceremony, March 25th/ Livestock judging, March 25th/ Spring pictures, March 26th/ Senior trip, March 27-28th/ FFA banquet, April 1st/ Closing auditorium for prom decorating starts April 1st/ KESA meeting, April 2nd/ Revised tax information has gone out to the property owners in the USD 212 district. The revised tax is to make up for the error that was reported to Northern Valley on the Form 138 from the County.

K-8 Principal Report

Discussion: At 9:20 PM the meeting returned to open session; no action taken.

Action(s):

Motion Carried:

Mr. Gebhard shared about the continued success of Student-led conferences/ Teacher inservice was a success with Rhonda Debey presenting on Narcan administration, discussion on reading curriculum updates, Meal put together by Kacie and Amber, and the afternoon presenter Rebekah Helget, Director of Specialized Learning Services and Solutions/ Hosted Scholars Bowl/ track practice had started. I recommend the board go into executive session to discuss nonelected personnel matters to protect the privacy interest of the individual to be discussed; retaining Mr. Gebhard and Mr. Tharman and returning to open session in this room at 9:20 PM. This motion, made by Christopher Rogers and seconded by Steven Whitney, Carried.

Laquita Smith: Yea
Shanna Hammond: Yea
Christopher Rogers: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

No Action(s) have been added to this Agenda Item.

Reports of Board Members

Adjournment

Action(s):

Motion Carried:

I recommend the board meeting adjourn. This motion, made by Laquita Smith and seconded by Rich Wenzl, Carried.

Laquita Smith: Yea
Shanna Hammond: Yea
Christopher Rogers: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

No Action(s) have been added to this Agenda Item.

March 18, 2024 at 6:30 PM - Monthly Meeting

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