Public Meeting Minutes: March 20, 2023 at 6:30 PM - Monthly Meeting

Call to Order

Adoption of Agenda

Action(s):

Motion Carried:

I recommend the board approve the agenda as presented. This motion, made by Shanna Hammond and seconded by Laquita Smith, Carried.

Shanna Hammond: Yea
Christopher Rogers: Yea
Laquita Smith: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

No Action(s) have been added to this Agenda Item.

Approval of Minutes

Action(s):

Motion Carried:

I recommend the board approve the minutes as presented. This motion, made by Steven Whitney and seconded by Rich Wenzl, Carried.

Shanna Hammond: Yea
Christopher Rogers: Yea
Laquita Smith: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (1)

February 13

Approval of Bills

Action(s):

Motion Carried:

I recommend the board approve the bills as presented. This motion, made by Steven Whitney and seconded by Christopher Rogers, Carried.

Shanna Hammond: Yea
Christopher Rogers: Yea
Laquita Smith: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (3)

Hearing of Visitors

Sarah Rudd

Discussion: Mrs. Rudd shared the school year is going great. The students have delivered shirts and earrings to Wichita, are designing shirts for the Adventurous Eaters club, gender reveal parties, doing plaques, and preparing for contests and concerts. A very busy time of the year.

Jessie Thalheim

Discussion: Mrs. Thalheim joined the meeting shortly after the start.

Ryan Hopkins

Discussion: Ryan visited with the board about a proposal for next year. Part of that involves transitioning from servers to a web - based system.

Attachments: (1)

Technology proposal

Mitch Pugh

Discussion: Mr. Pugh shared that gold practice started today.

Personnel

Staffing

Discussion:

Action(s):

Motion 1 Carried:

I recommend the board go into executive session to discuss nonelected personnel matters to protect the privacy interests of the individual(s) to be discussed; retaining Mr. Tharman and return to open session in this room at 7:13 PM. At 6:53 PM Mr. Pugh was called into the executive session. At 7:05 PM Mr. Pugh left the executive session. Meeting returned to open session at 7:13 PM. This motion, made by Shanna Hammond and seconded by Laquita Smith, Carried.

Shanna Hammond: Yea
Christopher Rogers: Yea
Laquita Smith: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

Motion 2 Carried:

I recommend the board approve opening up the Long Island custodial position for applications of a full time janitor, while retaining the current part time janitors for the remainder of their contract. This motion, made by Steven Whitney and seconded by Rich Wenzl, Carried.

Shanna Hammond: Yea
Christopher Rogers: Yea
Laquita Smith: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (1)

contract

Language Arts Position

Action(s):

Motion Carried:

I recommend the board approve Nita Lewis for the 2023 - 24 HS Language Arts Teacher. This motion, made by Christopher Rogers and seconded by Laquita Smith, Carried.

Shanna Hammond: Yea
Christopher Rogers: Yea
Laquita Smith: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

No Action(s) have been added to this Agenda Item.

Administrative Contracts

Action(s):

Motion 1 Carried:

I recommend the board go into executive session to discuss nonelected personnel matters to protect the privacy interests of the individual(s) to be discussed; and return to open session in this room at 7:27 PM. This motion, made by Shanna Hammond and seconded by Steven Whitney, Carried.

Shanna Hammond: Yea
Christopher Rogers: Yea
Laquita Smith: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

Motion 2 Carried:

At 7:27 PM meeting returned to open session. I recommend the board go into executive session to discuss nonelected personnel matters to protect the privacy interests of the individual(s) to be discussed; and return to open session in this room at 7:32 PM. This motion, made by Shanna Hammond and seconded by Steven Whitney, Carried.

Shanna Hammond: Yea
Christopher Rogers: Yea
Laquita Smith: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

Motion 3 Carried:

At 7:32 PM the meeting returned to open session. I recommend the board go into executive session to discuss nonelected personnel matters to protect the privacy interests of the individual(s) to be discussed; retaining Mr. Tharman and return to open session in this room at 7:36 PM. This motion, made by Shanna Hammond and seconded by Steven Whitney, Carried.

Shanna Hammond: Yea
Christopher Rogers: Yea
Laquita Smith: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

Motion 4 Carried:

At 7:36 PM the meeting returned to open session. I recommend the board extend Mr. Tharman and Mr. Gebhard's contract one year to make them two year contracts. This motion, made by Shanna Hammond and seconded by Steven Whitney, Carried.

Shanna Hammond: Yea
Christopher Rogers: Yea
Laquita Smith: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

No Action(s) have been added to this Agenda Item.

New Business

Negotiations

Discussion: At 7:53 PM the meeting returned to open session. No action taken.

Action(s):

Motion 1 Carried:

I recommend the board go into executive session to discuss negotiations to protect the public interest in negotiating a fair and equitable contract; retaining Mr. Tharman and returning to open session in this room at 7:48 PM. This motion, made by Shanna Hammond and seconded by Christopher Rogers, Carried.

Shanna Hammond: Yea
Christopher Rogers: Yea
Laquita Smith: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

Motion 2 Carried:

At 7:48 PM the meeting returned to open session. I recommend the board go into executive session to discuss negotiations to protect the public interest in negotiating a fair and equitable contract; retaining Mr. Tharman and returning to open session in this room at 7:53 PM. This motion, made by Shanna Hammond and seconded by Christopher Rogers, Carried.

Shanna Hammond: Yea
Christopher Rogers: Yea
Laquita Smith: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (2)

Work Release

Action(s):

Motion Carried:

There was one application for early work release. Mr. Tharman stated the applicant met all of the requirements and felt confident the student would do well with this addition. I recommend the board approve the request by Stephanie Whitney for early work release. This motion, made by Laquita Smith and seconded by Shanna Hammond, Carried.

Shanna Hammond: Yea
Christopher Rogers: Yea
Laquita Smith: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (1)

Whitney Early Release

2023 - 2024 School Calendar

Action(s):

Motion Carried:

Mr. Tharman had shared the calendar options with the teachers at the in-service on February 25th and they had suggested a couple of changes and then voted on Option A. I recommend the board approve Option A for the 2023 - 24 school calendar. This motion, made by Laquita Smith and seconded by Shanna Hammond, Carried.

Shanna Hammond: Yea
Christopher Rogers: Yea
Laquita Smith: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

No Action(s) have been added to this Agenda Item.

Attachments: (1)

2023-24 School Calendar - A

Summer Helpers

Action(s):

Motion Carried:

Mr. Tharman shared that there was a need for some extra summer help for the projects that had been recommended. He also proposed raising the wage from the current $10.50/ hour. I recommend the board approve to open the application process to hire up to four individuals to help with summer projects at a rate of $11/ hour. This motion, made by Shanna Hammond and seconded by Steven Whitney, Carried.

Shanna Hammond: Yea
Christopher Rogers: Yea
Laquita Smith: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

No Action(s) have been added to this Agenda Item.

Old Business

Transportation

Discussion: Mr. Gebhard went over the vehicle situation. Bus #11 went back into Northwest Diesel shortly after it had returned from there. The others have been working well. Adjustments have been made to the bus routes that are effected by the Hwy. #383 construction.

KESA Update

Discussion: Mr. Tharman shared about the upcoming DLT meeting and the upcoming OVT meeting for the end of Year One of this accreditation cycle.

Liability Insurance

Discussion: Mr. Tharman updated the board on liability insurance. KERMP representatives have made visits to the buildings and forms have been filled out to update the property replacement costs. There is an expected statewide increase of approximately 23% due to events and economic situations. KERMP will be sending out the estimated cost for renewal in the near future.

Attachments: (3)

Administrative Reports

Superintendent / 9-12 Principal Report

Discussion: Mr. Tharman reported: Eighty five percent (85%) turn out for student-led conferences at the HS / Track and Golf Practice started today / FFA Officer Interviews - March 21st / JH & HS Music & Band Contest in Colby - March 23rd / National Honor Society Induction - March 27th / Spring Pictures - March 28th / Senior trip to Topeka Capital - March 30 - 31st / Decorating for Prom - April 3rd - 14th / FFA Chapter Banquet - April 3rd / State Assessments - Different days during the month of April / WKLL Forensics meet here - April 5th (Teacher Workday) / NCKSEC projected numbers.

K-8 Principal Report

Discussion: Mr. Gebhard shared: track has started / upcoming music contest in Colby / KSU extension office visit with 5th & 6th grade / High Plains Mental Health visit / Western Kansas Child Advocacy "Why Try" project with the 7th & 8th graders / Jump Rop for Heart (great success) / state assessments starting tomorrow / Conferences went well / and Mr. Gebhard wanted to share that those that had presented to the middle school students during the past month, had expressed how good the kids had been.

Reports of Board Members

Discussion: At 8:26 PM the meeting returned to open session. No action taken.

Action(s):

Motion Carried:

I recommend the board go into executive session to discuss nonelected personnel matters to protect the privacy interest of the individuals to be discussed; retaining Mr. Gebhard and Mr. Tharman and returning to open session in this room at 8:26 PM. This motion, made by Rich Wenzl and seconded by Shanna Hammond, Carried.

Shanna Hammond: Yea
Christopher Rogers: Yea
Laquita Smith: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

No Action(s) have been added to this Agenda Item.

Adjournment

Action(s):

Motion Carried:

I recommend the board adjourn. This motion, made by Shanna Hammond and seconded by Laquita Smith, Carried.

Shanna Hammond: Yea
Christopher Rogers: Yea
Laquita Smith: Yea
Hilary Van Patten: Yea
Rich Wenzl: Yea
Steven Whitney: Yea

No Action(s) have been added to this Agenda Item.

March 20, 2023 at 6:30 PM - Monthly Meeting

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