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January 11, 2021 at 6:30 PM - Board Meeting in Almena

Minutes
Call to Order
Discussion:  Jill Gebhard was in attendance via Zoom.
School Board Leadership Elections
Action(s):
We need to elect a President and a Vice President. Once this is done .... the new elected President will preside over the remainder of the meeting. A motion was made to elect Hilary Van Patten as President and Mrs. Hammond as Vice-President. This motion, made by Christopher Rogers and seconded by Steven Whitney, Carried.
  • Shanna Hammond: Yea
  • Christopher Rogers: Yea
  • Laquita Smith: Yea
  • Hilary Van Patten: Yea
  • Rich Wenzl: Yea
  • Steven Whitney: Yea
No Action(s) have been added to this Agenda Item.
Adoption of Agenda
Action(s):
A motion was made to adopt the agenda as presented. This motion, made by Rich Wenzl and seconded by Shanna Hammond, Carried.
  • Shanna Hammond: Yea
  • Christopher Rogers: Yea
  • Laquita Smith: Yea
  • Hilary Van Patten: Yea
  • Rich Wenzl: Yea
  • Steven Whitney: Yea
No Action(s) have been added to this Agenda Item.
Approval of Minutes
Action(s):
A motion was made to approve the minutes from December 14, 2020. This motion, made by Shanna Hammond and seconded by Laquita Smith, Carried.
  • Shanna Hammond: Yea
  • Christopher Rogers: Yea
  • Laquita Smith: Yea
  • Hilary Van Patten: Yea
  • Rich Wenzl: Yea
  • Steven Whitney: Yea
No Action(s) have been added to this Agenda Item.
Approval of Bills
Action(s):
A motion was made to approve the bills as presented. This motion, made by Steven Whitney and seconded by Shanna Hammond, Carried.
  • Shanna Hammond: Yea
  • Christopher Rogers: Yea
  • Laquita Smith: Yea
  • Hilary Van Patten: Yea
  • Rich Wenzl: Yea
  • Steven Whitney: Yea
No Action(s) have been added to this Agenda Item.
Hearing of Visitors
Jessica Reeves
Discussion:  Miss Reeves passed out a document for the board to view.  She stated she gave the pre-ACT to the sophomores.  She continued to review the packet showing how to identify where the kids are at.
Hannah Mongeau
Discussion:  Mrs. Mongeau shared that she has officially been here a year and the whirlwind she has been on since last year.  She thanked the board and shared that she is working on a Grammar curriculum.  Hoping to have it roll out  next year.  She restarted the AR program and working on increasing the rigor.  She also stated there are some incredible kids and there is room for growth.
Old Business
BOE / Administration Evaluations
Discussion:  This item was tabled during the December board meeting to allow for more time to look the information over, President Van Patten stated.
Track Season
Action(s):
The Colby Canvas company was contacted about making a tarp for the pole vault mats.  That quote is attached. Mr. Tharman shared that Colby Canvas was comparable to the other quotes he received.  He asked for a mat underneath with hooks. President Van Patten said that would great!  Mr. Tharman also purchased a discus net. I recommend the board approve the purchase of the cover and base for the pole vault mats from Colby Canvas. This motion, made by Shanna Hammond and seconded by Laquita Smith, Carried.
  • Shanna Hammond: Yea
  • Christopher Rogers: Yea
  • Laquita Smith: Yea
  • Hilary Van Patten: Yea
  • Rich Wenzl: Yea
  • Steven Whitney: Yea
No Action(s) have been added to this Agenda Item.
Building Walk Throughs
Discussion:  At the December board meeting, it was decided to do this on January 20th. 
Information sheets were sent to all the teachers in advance. 
Three for breakfast in Almena; six for lunch in Long Island.
Personnel
Certified Staff
Discussion:  6:59 p.m. Returned to open session.
Action(s):
A motion was made to go into executive session for matters pertaining to an individual to protect the privacy interests of an identifiable individual and that we return to open session in this room at 6.57 p.m. retaining Mr. Tharman and Mr. Gebhard. This motion, made by Shanna Hammond and seconded by Rich Wenzl, Carried.
  • Shanna Hammond: Yea
  • Christopher Rogers: Yea
  • Laquita Smith: Yea
  • Hilary Van Patten: Yea
  • Rich Wenzl: Yea
  • Steven Whitney: Yea
6.57 p.m. Returned to open session. A motion was made to go into executive session for matters pertaining to an individual to protect the privacy interests of an identifiable individual and that we return to open session in this room at 6:59 p.m. retaining Mr. Tharman and Mr. Gebhard. This motion, made by Shanna Hammond and seconded by Rich Wenzl, Carried.
  • Shanna Hammond: Yea
  • Christopher Rogers: Yea
  • Laquita Smith: Yea
  • Hilary Van Patten: Yea
  • Rich Wenzl: Yea
  • Steven Whitney: Yea
No Action(s) have been added to this Agenda Item.
Classified Staff
Discussion:  7:12 p.m. Returned to open meeting.
Action(s):
I recommend the board go into executive session for matters pertaining to an individual to protect the privacy interests of an identifiable individual and that we return to open session in this room at 7:12 p.m. retaining Mr. Tharman and Mr. Gebhard. This motion, made by Christopher Rogers and seconded by Steven Whitney, Carried.
  • Shanna Hammond: Yea
  • Christopher Rogers: Yea
  • Laquita Smith: Yea
  • Hilary Van Patten: Yea
  • Rich Wenzl: Yea
  • Steven Whitney: Yea
No Action(s) have been added to this Agenda Item.
Supplemental Position
Discussion:  7:40 p.m. Returned to open session.

President Van Patten stated that all Rule 10 coaching positions are to be reviewed each year. Gladly review any interested certified applicants at that time.
Action(s):
I recommend the board go into executive session for matters pertaining to an individual to protect the privacy interests of an identifiable individual and that we return to open session in this room at 7:29 p.m. retaining Mr. Tharman and Mr. Gebhard. This motion, made by Steven Whitney and seconded by Shanna Hammond, Carried.
  • Shanna Hammond: Yea
  • Christopher Rogers: Yea
  • Laquita Smith: Yea
  • Hilary Van Patten: Yea
  • Rich Wenzl: Yea
  • Steven Whitney: Yea
7:29 p.m. Returned to open session. I recommend the board go into executive session for matters pertaining to an individual to protect the privacy interests of an identifiable individual and that we return to open session in this room at 7:40 p.m. retaining Mr. Tharman and Mr. Gebhard. This motion, made by Steven Whitney and seconded by Shanna Hammond, Carried.
  • Shanna Hammond: Yea
  • Christopher Rogers: Yea
  • Laquita Smith: Yea
  • Hilary Van Patten: Yea
  • Rich Wenzl: Yea
  • Steven Whitney: Yea
No Action(s) have been added to this Agenda Item.
New Business
Out - of - District Request
Discussion:  7:51 p.m. Returned to open session
No action was taken.
Action(s):
I recommend the board go into executive session for matters pertaining to an individual to protect the privacy interests of an identifiable individual. Retaining Mr. Tharman and Mr. Gebhard and that the meeting resume in the board room at 7:45 p.m. This motion, made by Laquita Smith and seconded by Shanna Hammond, Carried.
  • Shanna Hammond: Yea
  • Christopher Rogers: Yea
  • Laquita Smith: Yea
  • Hilary Van Patten: Yea
  • Rich Wenzl: Yea
  • Steven Whitney: Yea
At 7:45 p.m. Returned to open session. I recommend the board go into executive session for matters pertaining to an individual to protect the privacy interests of an identifiable individual. Retaining Mr. Tharman and Mr. Gebhard and that the meeting resume in the board room at 7:51 p.m. This motion, made by Laquita Smith and seconded by Shanna Hammond, Carried.
  • Shanna Hammond: Yea
  • Christopher Rogers: Yea
  • Laquita Smith: Yea
  • Hilary Van Patten: Yea
  • Rich Wenzl: Yea
  • Steven Whitney: Yea
No Action(s) have been added to this Agenda Item.
Negotiations Training
Discussion:  There is an on-line training that will satisfy this requirement, rather than the face-to-face sessions that are normally held. After some discussion, Mr. Tharman agreed to register the members of the board negotiaions team (Mrs. Van Patten & Mrs. Smith) for this annual training.
WKLL Scholarship Contest
Discussion:  The results of the Academic contest in which all league schools competed with up to four students per HS class are attached.  Mr. Tharman discussed the document with the board. He will make it public next Monday, January 18, 2021.
Six Month Insurance Review
Discussion:  The document that Julie Yarmer has sent which covers the last six months activities in the health insurance account is attached. Mr. Tharman shared with the board what Mrs. Yarmer has shared with him.
School Board Recognition Month
Discussion:  A very grateful "Thank You" to each of our school board members for the time they have spent helping in this past year's activities and trials.Mr. Tharman passed out certificates. Mr. Tharman thanked them for their time and input.
Board Policy Update
Discussion:  Twice a year, the State Board reviews and / or updates policies. Because Mr. Tharman forgot to attach those documents, the item was tabled for next month.  Mr. Tharman sent an email to the board members with the KASB (Kansas Association of School Boards) policy updates.
Administrative Reports
Superintendent / 9-12 Principal Report
Discussion:  Mr. Tharman shared about the Kansas Communities That Care (KCTC) survey.  He thanked Mrs. Brands for doing the art class and that it was resuming this week.  Walk-thru coming up on January 20th. Mr. Tharman taking off the week of January 25 to help his son move. There is a five day week end of January. Forensics is starting up and Mrs. Grote is getting students ready.  Mr. Tharman explained that he had gone through what he had found from other schools on their wellness program, what was required, and what we currently have.  The wellness policy needs to be updated and this item will be looked at during the next meeting of the the Wellness Committee.
 
K-8 Principal Report
Discussion:  Mr. Gebhard talked a little bit about JH basketball getting ready to start back up. They had a good win before break. Preparing for state assessments. Teachers are getting things scheduled and ready. Typically the tests are in March and April.  Want to thank First National Bank for the donation of $1,520 that they gave to Long Island Middle School. Spelling Bee coming up on the 20th. Hopefully, everyone that wants to come, will come and watch.
Reports of Board Members
Discussion:  Mr. Rogers shared about the Special Education Cooperative having two resignations from the administration level. They have opted not to use KASB for the administration search.  There is an interim director for now during the search process.
Adjournment
Action(s):
Motion was made to adjourn. This motion, made by Shanna Hammond and seconded by Laquita Smith, Carried.
  • Shanna Hammond: Yea
  • Christopher Rogers: Yea
  • Laquita Smith: Yea
  • Hilary Van Patten: Yea
  • Rich Wenzl: Yea
  • Steven Whitney: Yea
No Action(s) have been added to this Agenda Item.
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