November 16, 2023 at 6:00 PM - Regular Meeting
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1. CALL TO ORDER: Mr. Dusty Wiley
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2. INVOCATION: Mr. Darrian Dover
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3. Action Item: Consideration of Consent Agenda
Description:
A consent agenda is an item listed on the regular agenda that groups routine items under one agenda heading. This allows the Board to take a unified motion and action on all routine items listed under the consent agenda instead of taking separate votes on each item.
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4. Comment: Public Comment
Description:
At regular meetings, the Board shall allot up to thirty (30) minutes to hear persons who desire to make comments to the Board. Persons who wish to participate in this portion of the meeting shall sign up as they arrive, indicating the topics about which they wish to speak.
Public participation is limited to the designated open forum portion of a meeting. At all other times during Board meetings, the audience shall not enter into discussion or debate on matters being considered by the Board. No presentation shall exceed five (5) minutes. Delegations of more than five persons shall appoint one person to present their view before the Board. Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Board may not deliberate, discuss, or make any decision on any subject not on the agenda. Presentations which include negative comments/complaints regarding personnel should be heard in Executive Session as provided by Texas Government Code Section 551.074. This will insure the protection of the rights and responsibilities of all persons involved. |
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5. Report: Campus and Administrative Reports
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6. Discussion - Teacher Incentive Allotement Update
Presenter:
Darrian Dover
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7. Action Item: Cast votes for Cass County Appraisal District Board of Directors
Presenter:
Yolanda Hawkins
Description:
As we discussed when the Board nominated the candidates to serve on the CCAD Board of Directors, this year there are six vacancies that need to be filled. The seventh place is reserved for the tax collector. Our district has been allocated 1,236 votes which can be split in any matter or may be all allocated to one nominee.
Historically, we have cast one vote for each member with the remaining number split between the nominees associated with QCISD in some identifiable way. This year David Cothren, Buddy Dodd, and Jackie Yates are all affiliates with QCISD. This would mean one vote for the other 5 and 410 for each of the ones mentioned above (one receiving 411). This is only a recommendation. |
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8. Action Item: Consideration of increase to Credit Card limit
Presenter:
Yolanda Hawkins
Description:
The district's current Mastercard limit is $30,000. We continue to have issues a couple of times a year with so many traveling at the same time that causes the charges to exceed the limit. TexAR needs the board's approval to consider increasing our limit. I propose an increase to the highest possible amount, not exceeding $45,000. TexAR underwriting will determine our highest allowable credit limit.
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9. Action Item: Consideration to commit funds in the 2023 Fund balance
Presenter:
Yolanda Hawkins
Description:
The Fund balance can be divided into different categories to recap expenses that MAY require the use of excess funds beyond our normal budget. Each year, the board reviews these commitments and changes the designations for various economic factors as well as facility and transportation needs. The commitment of funds does not authorize spending of the funds; only a consideration of tagging them as potential needs for the future.
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10. Action Item: Amend the budget for 5 Electric Buses
Presenter:
Yolanda Hawkins
Description:
We will need to amend Function 34 and our donation account to record the receipt of the electric buses at a value of $1,875,000.
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11. Action Item: Amend the budget for the MUMS fire
Presenter:
Yolanda Hawkins
Description:
The insurance provider will be issuing QCISD a check for the insurance settlement on the MUMS fire. The corresponding disbursements to vendors will be handled by us. We will need to amend the budget for the insurance recovery and the related expenditures. The vendors will need to be paid as soon as the proceeds are received so we need this approval before the dollar amount is actually known. It will be a net impact of zero.
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12. Action Item: Consideration of fencing the softball batting cage
Presenter:
Darrian Dover
Description:
It was brought up that being able to lock up the batting cage might be a good idea. The approximate cost is $14,000. This would be added to our current fencing project. The function would need to be amended for this project.
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13. Action Item: Consideration of purchasing two large AC units for the Football Fieldhouse.
Presenter:
Darrian Dover
Description:
The quotes are attached. This will be taken out of current budget funds.
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14. Action Item: Receive the Monopole donation from Region 8.
Presenter:
Darrian Dover
Description:
ESC8 wishes to completely transfer ownership of the steel monopole structure listed below. The pole was previously used for Queen City ISD’s wireless connection to the Internet.
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15. Action Item: Adopt Option 2 of the Resolution of the Board to Employ or Accept Volunteers as Chaplains.
Presenter:
Darrian Dover
Description:
Queen City ISD affirms the practice of a district campus permitting a chaplain to provide support, services and programs for students in accordance with the district's exisitng GKG(LOCAL) policy.
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16. Action Item: Approval of the District and Campus Site Based Committees campus goals and objectives.
Presenter:
Shannon Henderson
Description:
Annually, the District and Campus Site Based Committees shall submit the LEA and campus goals and objectives to the QCISD Board of Trustees for approval. Typically, this is done in conjunction with the release of our performance date by TEA; however, since the process for the release of this data has been delayed until January, the committees are submitting our plans for approval.
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17. Executive Session as provided for by the Texas Government Code Section
551.074 et seq. to Discuss Personnel Discuss Future Planning |
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18. Action Item: Personnel
A. Resignations/Leave B. Hiring/Reassignment |
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19. Discuss and agree upon a date for the next regular board meeting
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20. Action Item: Adjournment
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