March 27, 2023 at 6:00 PM - Regular Meeting

Description:  A consent agenda is an item listed on the regular agenda that groups routine items under one agenda heading.  This allows the Board to take a unified motion and action on all routine items listed under the consent agenda instead of taking separate votes on each item.

Description:  At regular meetings, the Board shall allot up to thirty (30) minutes to hear persons who desire to make comments to the Board.  Persons who wish to participate in this portion of the meeting shall sign up as they arrive, indicating the topics about which they wish to speak.
 
Public participation is limited to the designated open forum portion of a meeting.  At all other times during Board meetings,  the audience shall not enter into  discussion or debate on matters being considered by the Board.  No presentation   shall exceed five (5) minutes.  Delegations of more than five persons shall appoint  one person to present their view before the Board.

Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Board may not deliberate, discuss, or make any decision on any subject not on the agenda.

Presentations  which include negative comments/complaints regarding personnel should be heard in Executive Session as provided by Texas Government Code Section 551.074.  This will insure the protection of the rights and responsibilities of all persons involved.

Description:  The American Rescue Plan (ARP) Elementary and Secondary School Emergency Relief Fund (ESSER) provides funding to the state of Texas.   As this grant period continues, QCISD and its stakeholders are required to evaluate and comment on the Return to In-Person Instruction and Continuity of Services Plan (RIPICS)  plan and Uses of Funds Plan at least every 6 months.  All parents, district employees, students, and community members have been given an opportunity to provide input on this plan over the last thirty(30) days.

Description:  A total of $145,000 has been donated to the district.

Description:  Mr. Spivey and Mr. Dover both consider battery backups to be an urgent preventive measure for shut-downs.  The cost of 17 units would be an estimated $6485.  The money is available in Function 11 in the erate category, so it will just need to be moved to the appropriate function.

Description:  Option 1 - Turf

• Vote for turf in 2023-2024 school year to be used August 2024
  • Hire a plumber to fix the very bad sport that is producing the biggest sink hole
  • Make do for one more year and be able to start the project after the next football season
  • Begin work immediately to secure financing for the Turf project
  • Reallocate the $255,000 to fix the field now to other needs

Option 2 - Natural Grass

• Vote for the drainage system with grass sod to be used August 2023
  • Time is becoming an issue
  • A decision must be made at the March 27th board meeting
  • Amend budget in appropriate function to cover the estimated cost of the project, not to exceed $275,000 without additional board approval

Option 3 - Delay Decision Until October 2023

• Delay the football drainage/surface decision until October
  • We would have a better idea of school finances post ESSER money
  • Hire a plumber to fix the very bad sport that is producing the biggest sink hole
  • Make do for one more year and be able to start the project after football season
  • Reallocate the $255,000 to fix the field now to other needs

Description:  The batting cage project has increased to $145K.  An amendment is needed to increase the budget for the expected total expenditure amount.

Description:  Place 4 Candidate Phillip Hamilton and Place 5 Candidate Dusty Wiley are both unopposed.  Certification of Unopposed Candidates and an Order of Cancelation must be filed with the presiding officer of the political subdivision.
 

Description:  TASB recommends that the district address this update on the agenda as follows:

Policy Update 120

• (Legal) Policies
• (Local) Policies (see attached list of codes)

(LEGAL) policies: Although the board should not adopt (LEGAL) policies, TASB recommends that the board review them. Since review of the (LEGAL) policies may result in discussion, the agenda should, at a minimum, reference "(LEGAL) policies." If board members plan on discussing specific (LEGAL) policy changes, the relevant policy codes, titles, and subtitles should be listed on the agenda.

(LOCAL) policies: Board action on the (LOCAL) policies included in the update must occur within a properly posted, open meeting of the board.

The (LOCAL) policy changes—each addition, deletion, or replacement—should be listed in alphabetical order by policy code, title, and subtitle. The list on the following page is our compilation of that information, which may be copied and pasted into your meeting notice, staff communications of board action, and board meeting minutes.

The changes are as follows:
CB(LOCAL): STATE AND FEDERAL REVENUE SOURCES
CKC(LOCAL): SAFETY PROGRAM/RISK MANAGEMENT - EMERGENCY PLANS
FNG(LOCAL): STUDENT RIGHTS AND RESPONSIBILITIES - STUDENT AND PARENT COMPLAINTS/GRIEVANCES
FO(LOCAL): STUDENT DISCIPLINE