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July 18, 2022 at 6:00 PM - Regular Meeting

Minutes
1. CALL TO ORDER:   Dusty Wiley
2. INVOCATION:  Rev. Jonathan Stanmore
3. Action Item: Consideration of Consent Agenda
Description:  A consent agenda is an item listed on the regular agenda that groups routine items under one agenda heading.  This allows the Board to take a unified motion and action on all routine items listed under the consent agenda instead of taking separate votes on each item.
3.A. Approval of Minutes - June 20, 2022
3.B. Approval of Financial Report
3.C. Approval of Tax Report
4. Comment:  Public Comment
Description:  At regular meetings, the Board shall allot up to thirty (30) minutes to hear persons who desire to make comments to the Board.  Persons who wish to participate in this portion of the meeting shall sign up from 5:30 p.m. to 6:00 p.m., indicating the topics about which they wish to speak.
 
Public participation is limited to the designated open forum portion of a meeting.  At all other times during Board meetings, the audience shall not enter into discussion or debate on matters being considered by the Board.  No presentation shall exceed two (2) minutes.  If the total number of speakers seeking to address the Board at a meeting is excessive, the per-speaker time limit may be reduced.

Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Board may not deliberate, discuss, or make any decision on any subject not on the agenda.
5. Report:  Campus and Administrative Reports
6. Report: Quarterly Investment Report
Presenter:  Yolanda Hawkins
Description:  It is expected that the board review the investment report each quarter.  This is information only and no action is required.
7. Discussion item:  Budget update and discussion
Presenter:  Yolanda Hawkins
Description:  A high level view of the 2022-2023 budget will be presented and discussed based on information available by the meeting date.
8. Discussion Item:  CCAD 2023 Final Budget
Description:  The Board of Directors of the Appraisal District took action on this budget on July 12, 2022.  Mrs Hicks, Chief Appraiser, asked that the approved final budget be presented to the Board of Directors for QCISD.  It is attached for your review.
9. Review: Proposal of Return to In-Person Instruction and Continuity of Services Plan for 2022-2023
Presenter:  Darrian Dover
Description:  The American Rescue Plan (ARP) Elementary and Secondary School Emergency Relief Fund (ESSER) provides funding to the state of Texas.   As this grant period continues, QCISD and its stakeholders are required to evaluate and comment on the Return to In-Person Instruction and Continuity of Services Plan (RIPICS)  plan and Uses of Funds Plan at least every 6 months.  All parents, district employees, students, and community members are urged to submit comments.  
10. Action Item: Review and Adoption of Update 119
Presenter:  Mr. Dover
Description:  Update 119 contains (LOCAL) policies that require board action and adoption notification before revisions can be incorporated into the District's Policy Online Manual.  Policy Camparison and Update Packet are attached.
11. Action Item:  Consideration of joining the Region 7 Purchasing Cooperative.
Presenter:  Yolanda Hawkins
Description:  As a result of the EDGAR grant regulation, it  became evident that procuring through a cooperative purchasing agreement would allow us to take advantage of existing public contracts to purchase services, supplies, and/or equipment without having to go through the entire solicitation process.   Therefore, districts are becoming members of cooperatives as an option and many of those require signed resolutions and agreements.  We are currently members of:

TASB Buyboard
TIPS-Region 8
Omnia
Omnia US Communities 
Omnia National IPA
Pace Region 20

The attached resolution and InterLocal document would provide us with membership in Region 7 Purchasing Cooperative.  The fee for July 1, 2022 - August 31, 2023 is $952.50.

Region 7 Coop has a vendor that would be a good source for band supplies and services.  We could have also used them for the buses if we had been a member and saved $800/bus.
 
12. Action item:  Consideration of awarding bids for ground maintenance and field maintenance.
Presenter:  Yolanda Hawkins
Description:  An ad ran in the Texarkana paper and local paper at the first of the summer.  We had one company look at the grounds, but they did not submit a bid.

Mr. Lewis used TIPS to solicit bids for field maintenance.  No one responded.  The TIPS RFQ is attached.

The proposals are attached.
13. Action Item:  Consideration of the movement of budget appropriations from one Function to another. 
Presenter:  Yolanda Hawkins
Description:  Our normal procedure is to present these reallocations for approval at the last meeting in August.  However, some functions are already over the budgeted amount and dollars need to be reallocated before expenditures can occur.  A list of under-budgeted functions and what functions will be used to cover the shortfalls will be presented at the meeting.
14. Action Item: Consideration of the 2022-2023 Stipend package for Instructional, Extra-Curricular, and UIL events.
Presenter:  Yolanda Hawkins/Darrian Dover
Description:  Our stipends should be adopted with no revisions or modified as needed each year.  The proposal includes the UIL stipends increasing slightly to be  more in-line with the districts, as well as a few new stipends in the academic area.  These will be presented and discussed at the meeting.
15. Action item:  Consideration of resolution approving the individual authorized to calculate the truth -in-taxation required tax rates.
Presenter:  Yolanda Hawkins
Description:  In accordance with CCG Legal and Section 26.04 of the Texas Property Tax Code, the Board of trustees must designate the individual who will be authorized to calculate the no-new-revenue tax rate, the voter-approval tax rate and other truth-in taxation requirements.
16. Action Item:  Consideration of submitting a waiver to provide professional development designed to improve student performance.
Presenter:  Shannon Henderson
Description:  Pursuant to TEC §25.081 Districts may request a waiver that allows the district to train staff on various educational strategies designed to improve student performance in lieu of a maximum of 2100 minutes of student instruction for districts that provide instructional minutes.
17. Action Item:  Consideration of setting a date for a special meeting for the purpose of discussing the 22-23 budget and voting on a PROPOSED budget and PROPOSED tax rates.
Presenter:  Yolanda Hawkins
Description:  According to TEC 44.002, the board must prepare a PROPOSED budget by August 20th.  The proposed budget and proposed tax rates must be posted in the local paper at least 10 but not more than 30 days before the date of the hearing.  To meet that timeline, we will need to have a special meeting.
18. Action Item:  Consideration of setting the date for the Meeting/Public Hearing related to the APPROVAL of the 2022-2023 Budget and the 2022-2023 M&O and I&S Tax rates.
Presenter:  Yolanda Hawkins
Description:  This meeting will be the final meeting of August to adopt the budget and tax rates for 2022-2023 and to approve the final amendment of the current year's budget.
19. Executive Session as provided for by the Texas Government Code Section 
       551.074 et seq. to Discuss Personnel
20. Action Item:  Personnel
A.  Resignations/Leave
B.  Hiring/Reassignment
       
Description: 

 
21. Action Item:  Adjournment

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