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June 20, 2022 at 6:00 PM - Regular Meeting

Minutes
1. CALL TO ORDER:   Mr. Dusty Wiley
2. INVOCATION:  Mr. Michael Wise
3. Action Item: Consideration of Consent Agenda
4. Comment:  Public Comment
5. Report:  Campus and Administrative Reports
 
6. Report: Update on current year Revenue and Expenditures

 
Presenter:  Yolanda Hawkins
Description:  We usually do not look closely at the current year's financial summary until late July/early August.  Since the District has some high-need maintenance areas, Mr. Dover asked for the best estimate  Mrs. Hawkins could give as of June 16.    This would allow him to make an informed decision about some summer projects that were not in the original budget.
Mrs. Hawkins will share this snapshot of the estimated projection.
 
7. Action:  Accept donation of 2001 Chevy Express 3500 Cargo Van
Presenter:  Darrian Dover
Description:  Clyde Lewis would like to donate this vehicle with an estimated FMV of $5,000 to be used as a maintenance vehicle.  The District would be responsible for the necessary insurance and operating costs.
8. Action Item: Consider amending current year budget for summer projects and excess fuel.
Presenter:  Yolanda Hawkins/Darrian Dover
Description:  A list of potential summer projects is attached.  The current estimate of the  Financial Summary shows that the district will have excess budgeted money for certain functions that would cover the cost of these projects.  A budget amendment is required to approve the projects and move the dollars to the correct functions.
9. Action Item:  Consider increase in lunch prices for all campuses to comply with the PLE tool requirements
Presenter:  Yolanda Hawkins
Description:  The students will not receive free lunches this year so Mrs. Coats used the PLE tool to calculate the required increase in prices from the prices that were charged in 2020-2021.
10. Action Item:  Consideration of Retention Bonus
Presenter:  Yolanda Hawkins
Description:  The budget for 2021-2022 included an appropriation for a retention bonus.  The board must still take action to approve the payment of the bonus.
11. Action Item:  Consideration of ESSER use of fund to pay a retention stipend to every employee of QCISD.
Presenter:  Shannon Henderson
Description:  Retention Bonuses are a statutorily allowable activity of ESSER Funds as long as the LEA can justify that the cost meets the intent of the ESSER statute and it is reasonable and necessary. The district has determined that a one-time retention bonus for every district employee meets the program intent of providing for continuity of services related to the pandemic. Changes to the existing plan have provided for the bonus in the ESSER grant budget and in the Use of Funds Plan located on our website.
12. Executive Session as provided for by the Texas Government Code Section 
       551.074 et seq. to Discuss Personnel
13. Action Item:  Personnel
A.  Resignations/Leave
B.  Hiring/Reassignment
C.  Salary adjustments   
14. Discussion Item:  Discuss and agree upon a date for the next board meeting.
15. Action Item:  Adjournment

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