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February 28, 2022 at 6:00 PM - Regular Meeting

Minutes
1. CALL TO ORDER:   Mr. Dusty Wiley
2. INVOCATION:  Mrs. Jennifer Stringer
3. Action Item: Consideration of Consent Agenda
3.A. Approval of Minutes - January 24, 2022
3.B. Approval of Financial Report
3.C. Approval of Tax Report
4. Comment:  Public Comment
5. Report:  Campus and Administrative Reports
5.A. Facility Report
5.B. Campus Reports
6. Report:  Update on Financial Position as of January 31, 2022.
Presenter:  Yolanda Hawkins
Description:  It is too early to predict with any accuracy where we will end up as far as Revenue/Expenses, but Mrs. Hawkins typically gives a high level overview in February.  This is primarily to keep the board informed about any new variables or changes in planned expenses/ revenue streams.
7. Hearing: District Annual Report
Presenter:  Shannon Henderson
Description:  Texas Education Code Chapter 39 requires each district’s board of trustees to publish an annual report that includes the Texas Academic Performance Report, PEIMS Financial Standard Reports,  District Accreditation, campus performance objectives, a report of violent or criminal incidents, and information received under Texas Education Code §51.403(e) from the Texas Higher Education Coordinating Board.  This information will be published on the school website, and Shannon Henderson is present to give a report for the hearing.
8. Discussion item: Proposed changes to our Pre-K Program, including hiring 2 additional Pre-K Teachers
Presenter:  Mr. Dover
Description:  We currently have 4 classrooms in which 2 teachers and 2 assistants occupy.  I believe if we had 4 teachers, we could have a legitimate full day of educational program for each student.
9. Discussion Item:  Do not charge our employees for Pre-K Tuition
Presenter:  Mr. Dover
Description:  I believe this would be a service to our employees and could be a moral boost and retention tool.
10. Discussion item:  3 bids on water heater installation. 
Description:  The Board approved the budget amendment for this expenditure at the January 24 meeting, but not all bids were presented at the time. 3 bids are attached.
11. Discussion item: Admission for District Football Games
12. Action Item: Consideration of Texas Summer Nutrition Mandate Waiver
Presenter:  Shannon Coats
Description:  Texas law requires public school food authorities with 50% or more of enrolled students eligible for free or reduced-price meals in the NSLP to operate a Summer Nutrition Program.  QCISD is requesting a waiver because transportation for our students would be an insurmountable obstacle.  There are no public transit providers located in this area, and the majority of students are not within a reasonable walking distance fo the school.
13. Action Item:  Consideration of budget amendment to cover replacement of the current outdated and malfunctioning phone system with a VOIP system that provides 911 enhanced service, that is also compliant with Kari's Law and Ray Baum's Act in every classroom and office throughout the District.
Presenter:  Shannon Henderson
Description: 

The district currently has 35 lines at a cost of about 30,000 annually including the service and fees for each phone line.  Attached are quotes for the board’s consideration to purchase a new VOIP system.  The change from traditional service to VOIP service increases our communication services and effectiveness while lowering the cost annually.  This change will allow teachers and staff to more readily engage parents and families while protecting confidentiality and will provide 911 enhanced services from every classroom.  Even though the district will be increasing the number of phones in the district from 35 to approximately 193, the actual cost per month for service will decrease by approximately $1,000. Our current monthly service is approximately $1678 per month, and we believe the monthly service will be about $500.  

14. Executive Session as provided for by the Texas Government Code Section 
     
Description:   551.074 et seq. to Discuss Personnel

 551.072 et seq. to Consider purchase, exchange, lease or value of real property.

Discussion item:  Consider gathering data on a 4-day School Week


I have heard of a couple of districts in the area considering the concept.  During my interview process it was mentioned.  My question is, do you want me to research the possibility of Queen City moving towards a 4-day work week????????
15. Action Item:  Personnel
A.  Resignations/Leave
B.  Hiring/Reassignment
 
Description:  Mrs. Ronni Henrico rescinded her resignation from QCHS.

Ms. Alyssa Davis resigned from MUMS.
Mr. Mitchel Gatlin resigned from MUMS.

A list of Administrative Contract Recommendations is attached.
16. Discussion Item:  Discuss and agree on a date for next month's Board meeting.
17. Action Item:  Adjournment

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