Public Meeting Minutes: June 10, 2020 at 7:00 PM - Work Session

1. NOTIFICATION OF MEETING

Description: This meeting was properly advertised according to the Open Public Meeting Act (P.L. 1975:31) in the Star Ledger on June 6, 2020 to begin at 7:00 PM via remote access.

2. ROLL CALL

Description: April Abelman _____
Caterina Dobak _____
Bradley Patkochis _____
William R. Prouty _____
Wanda Quinones _____
Michael Small _____
Doug Walker _____

3. FLAG SALUTE

4. CORRESPONDENCE

5. BOARD PRESIDENT REPORT

6. SUPERINTENDENT'S REPORT

6.A. Report on HIB District Assessment

7. SCHOOL BUSINESS ADMINISTRATOR/BOARD SECRETARY'S REPORT

8. COMMITTEE REPORTS

9. PUBLIC COMMENT (Agenda Items Only)

Description: The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside one twenty minute period for public comment each meeting. In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1. A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2. Each statement made by a participant shall be limited to 3 minutes in duration.
3. No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4. All statements shall be directed to the presiding officer; no participant may address Board members individually.

10. UNFINISHED BUSINESS

10.A. Del Val Transportation Refund Proposal Discussion

10.B. Del Val Fuel Contract

10.C. Referendum / LDW Consolidation

11. NEW BUSINESS

12. CONSENT AGENDA

12.A. Finance

Description: upon the recommendation of the Superintendent of Schools that the Board approve the transfers for the month ending ___________ as submitted by the Superintendent, pursuant to N.J.S.A. 18A:22-8-2.

to accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the month ending __________, in compliance with N.J.A.C.6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

upon the recommendation of the Superintendent of Schools that the Board accept the certification of the School Business Administrator, as required by N.J.A.C.6:20-2.13(D), that no line item account has been over expended as of __________, and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

12.B. Bill List

Description: upon the recommendation of the Superintendent of Schools that the Board approve Bill List dated __________, 2020 to __________, 2020 check numbers _________ in the amount of ____________.

12.C. Approval of Minutes

Description: RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following meeting minutes:
May 18, 2020 Regular Minutes
May 18, 2020 Executive Minutes
May 19, 2020 Regular Minutes
May 19, 2020 Executive Minutes
May 20, 2020 Regular Minutes
May 20, 2020 Executive Minutes
May 21, 2020 Regular Minutes
May 21, 2020 Executive Minutes
May 26, 2020 Regular Minutes
May 26, 2020 Executive Minutes

12.D. Travel and Related Expenses

Description: RESOLVED upon the recommendation of the Superintendent that the Alexandria Township Board of Education approves the attached list of requests for employee/Board Member travel in accordance with the School District Accountability Act. Only overnight stays are eligible for meal reimbursement. mileage, meals, and lodging reimbursements shall be in accordance with NJ Statute, Code, and NJ Department of Treasury Guidelines. OMB Mileage Reimbursement Rate is $0.35.

12.E. Personnel

12.E.1) Resolved that upon the recommendation of the Superintendent the Board approve the following staff to provide remote services for the 2019-2020 extended school year program:

Christina Salerno
Kerrie Eisenhardt
Emily Schrack
Sharon Gaffney

12.E.2) Resolved upon the recommendation of the Superintendent, the Board approve Nancy Evans to train the following staff in the Sonday Reading Program. Training will be up to 6 hours and participants will be paid at the contractual rate:

Vickie Milford
Caitlyn Murphy
Erin Winters
Sara Sciarello

12.E.3) Resolved upon the recommendation of the Superintendent, the Board approve Kim Breidt and Christina Suydam to work 4 days during the summer to prepare for the 2020/2021 school year.

12.E.4) Motion to approve Substitute Teachers per the attached list for the 2020-2021 school year.

12.E.5) Resolved upon the recommendation of the Superintendent that the Board approves to revise tenured employee Joy Dominic to Step 16 MA+30.

12.E.6) Resolved, upon the recommendation of the Superintendent, the Board approves an addendum to the Consent Agenda dated April 23, 2020. The following Confidential Employee Employment Contracts are dated May 1, 2020 - June 30, 2021.

William M. Rocchetti - Alexandria Middle School Head Custodian - $60,000 2020-2021, $10,000 Prorated 5/1/2020 - 6/30/2021
Douglas VanCamp - Lester D. Wilson School Head Custodian - $50,000 2020-2021, $8333.32 Prorated 5/1/2020 - 6/30/2021.

12.F. Pre School Tuition Contract

12.F.1) RESOLVED that upon the recommendation of the Superintendent the Alexandria Township Board of Education approve a tuition contract agreement for the 2020-21 school year for one (1) pre-school student, name is on file in the Business Office, at a tuition rate of $6,250 student.

12.G. Private School Tuition

12.G.1) Resolved upon the recommendation of the Superintendent the Board approves a 2020/2021 tuition contract with Somerset Hills Learning Institute in the amount of $116,241.30 for one student whose name is on file in the Business Office.

12.H. Approve Application and Receipt of NJSIC Safety Grant Award

12.H.1) WHEREAS, the New Jersey Schools Insurance Group (“NJSIG”) is a school board insurance group authorized by N.J.S.A. 18A:18B-1, et seq. to provide insurance coverage and risk management services for its members;

WHEREAS, the Alexandria Township School District, hereinafter referred to as the “Educational Institution,” is a member of NJSIG; and,

WHEREAS, in accordance with NJSIG Policy 3710, the goal of the safety grant program is to provide members the necessary resources to complete risk reduction projects and improve the safety of the population NJSIG members serve.

NOW THEREFORE, BE IT RESOLVED that:
1)The Educational Institution applies for a safety grant through the NJSIG safety grant program for the 2020-2021 fiscal year in the amount of $5300.00 for the purposes set forth in their safety grant application, which is attached hereto; and,

2)The Business Administrator or their designee is hereby authorized to take all action necessary to apply for and receive a safety grant award.

12.I. Approve SPIEZLE Architecture Proposal for Design and Bidding implementation for Folding Partition Doors.
RESOLVED, upon the recommendation of the Superintendent, the Alexandria Township Board of Education approves the attached proposal from Spiezle Architecture for the design and bidding implementation of folding partition doors in Old Gym for lump sum fee of $12,500.00.

12.J. Bid Threshold—Qualified Purchasing Agent

12.J.1) WHEREAS, Alexandria Township Board of Education, School Business Administrator/Board Secretary possesses a Qualified Purchasing Agent (QPA) certificate;

WHEREAS, the State Treasurer, in consultation with the Governor and pursuant to N.J.S.A. 52:34-7, and N.J.S.A. 18A:18A-3 (b), has increased the bid threshold amount for school districts with a Qualified Purchasing Agent , from $40,000 to $44,000, effective July 1, 2020;

NOW, THEREFORE BE IT RESOLVED that the Alexandria Township Board of Education, pursuant to N.J.S.A. 18A:18A-3 (a) and N.J.A.C. 5:34-5.4, establishes and sets the bid threshold amount of $44,000 for the Board of Education, and further authorizes Brian P. McCarthy, the Qualified Purchasing Agent, to award contracts, in full accordance with N.J.S.A. 18A:18A-3 (a), for those purchases that do not exceed in the aggregate of the newly established bid threshold amount.

12.K. Transfer of Current Year Surplus to Maintenance Reserve

12.K.1) WHEREAS, NJSA 18A:21-1 and NJSA 18A:7G-13 permit a Board of Education to establish and/or deposit into certain reserve accounts at year end, and,

WHEREAS, the aforementioned statutes authorize procedures, under the authority of the Commissioner of Education, which permit a board of education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by Board resolution, and

WHEREAS, the Alexandria Township Board of Education wishes to deposit anticipated current year surplus into a Maintenance Reserve account at year end, and

WHEREAS, the Alexandria Township Board of Education has determined that an amount not to exceed $250,000 may be available for such purpose to transfer.

NOW, THEREFORE, BE IT RESOLVED by the Alexandria Township Board of Education that it hereby authorizes the District’s School Business Administrator to make this transfer with all applicable laws and regulations.

12.L. Transfer of Current Year Surplus to Capital Reserve

12.L.1) WHEREAS, NJSA 18A:21-1 and NJSA 18A:7G-13 permit a Board of Education to establish and/or deposit into certain reserve accounts at year end, and,

WHEREAS, the aforementioned statutes authorize procedures, under the authority of Commissioner of Education, which permit a board of education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by Board resolution, and

WHEREAS, the Alexandria Township Board of Education wishes to deposit anticipated current year surplus into a Capital Reserve account at year end, and

WHEREAS, the Alexandria Township Board of Education has determined that an amount not to exceed $500,000 may be available for such purpose to transfer.

NOW, THEREFORE, BE IT RESOLVED by the Alexandria Township Board of Education that it hereby authorizes the District’s School Business Administrator to make this transfer with all applicable laws and regulations.

12.M. Approve Prorated Payments for Aid in Lieu

12.M.1) RESOLVED, upon the recommendation of the Superintendent, the Alexandria Township Board of Education authorizes prorated payments for Non-public and Choice Aid-in-Lieu, due to the emergency school closure related to the COVID-19 pandemic.

13. PUBLIC INPUT

Description: The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside one twenty minute period for public comment each meeting. In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1. A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2. Each statement made by a participant shall be limited to 3 minutes in duration.
3. No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4. All statements shall be directed to the presiding officer; no participant may address Board members individually.

14. EXECUTIVE SESSION

Description: WHEREAS the "Open Public Meetings Act" (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it

RESOLVED that the Board of Education of the Township of Alexandria now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following:

__Confidential Matters by Law or Court Order
__Purchase Property
X_Personnel Matters
__Invasion of Individual Privacy Employee or Student
__Investigation into Violations of Law
__Suspension, Civil Penalty or Loss of a License or Permit
__Disclosure would Impair District's Right to Receive Funding
__School/Public Security
X_Collective Bargaining
__Pending, Ongoing or Anticipated Litigation

And be if further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required.

Motion to Enter Executive Session
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools the Alexandria Board enter Executive Session at _____ to discuss __________.

15. OPEN SESSION

Description: Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Board return to Open Session at __________.

16. ADJOURN

Description: Motion made by __________, seconded by __________, that the Board adjourn the meeting at __________ .

June 10, 2020 at 7:00 PM - Work Session

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