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January 19, 2021 at 2:30 PM - Regular Board Meeting

Minutes
I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. Approve the November 17, 2020 Board of Trustees Meeting Minutes
III.B. Approve the November 17, 2020 Board of Trustee Special Called Meeting Minutes
IV. Citizens' Comments (approved by board on 5-20-99)
Description:      This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under  board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.
    If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly.
    These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
V. Special Items
VI. Presentations, Awards, and/or President's Report
VI.A. Retirement Resolution for Ms. Kwei-Feng Hsu
VI.B. Retirement Resolution for Mrs. Cynthia Kocian
VI.C. President's Report on actions taken during the Pandemic Shutdown
VII. Student Success
VIII. Reports to the Board
VIII.A. Financial Reports for December 2020
VIII.B. Management Reports
VIII.B.1. 2020 November and December Technology Report
VIII.B.2. 2020 December Financial Aid Report
VIII.B.3. 2020 December Testing Report
VIII.C. Reports from College Governance Councils
VIII.C.1. Faculty Council Minutes from November 3, 2020
IX. CONSENT AGENDA
Description: 

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

X. Matters Relating to General Administration
X.A. Approve the merging of the position of Director of Payroll and Benefits and Director of Human Resources to Dean of Human Resources, changing the grants area to report to the Vice President of Planning and Institutional Effectiveness, and changing TRiO to report to the Dean of Student Services (Estimated cost savings of $55,000.00)  
XI. Matters Relating to Academic Affairs
XI.A. Approve Proposed Academic Calendar 2021-2022
XII. Matters Relating to Administrative Services
XII.A. Approve acceptance of $10,000.00 to establish a memorial scholarship endowment
XII.B. Approve the transfer from the plant repair and replacement fund to remove and replace unlevel concrete sidewalks for the courtyard area at the Richmond campus ($18,220.00 - transfer from plant repair and replacement fund)
XII.C. Approve the resolution conveying title of property to the City of Wharton 
XII.D. Approve part-time Texas Commission on Law Enforcement (TCOLE) Commissioned Peace Officer pay ($37,500.00 - President's discretional fund for remainder of fiscal year 2021 - unrestricted fund budget for future years)
XIII. Matters Relating to Technology
XIII.A. Approve the quote from RockIT Consulting for the upgrade of the hardware used to deliver wireless internet in the dormitories and on the Richmond and Sugar Land campuses as well as increase the bandwidth available at each location with CARES funds and an increase to our current operating budget ($105,189.30 - CARES Act Funds-hardware plus 4 months of bandwidth - $88,629.60, current operating budget - last 3 months of bandwidth- $16,559.70)
XIII.B. Approve the use of CARES Funds for the purchase of 325 computers with Windows 10 operating systems from Dell EMC to replace those computers at all campuses that still have obsolete Windows 7 operating systems ($191,750.00 - CARES Act Institutional Funds-$168,239.04, CARES Act Minority Serving Institution Funds-$23,510.96)
XIV. Matters Relating to Planning & Institutional Effectiveness
XV. Matters Relating to Personnel
XV.A. Board of Trustees
XV.B. Office of President
XV.B.1. Rachel Y. Bahnsen received a change in title/assignment from director of payroll and benefits, CA-10-17, to dean of human resources, D-15-39, effective January 1, 2021
XV.C. Office of Academic Affairs
XV.C.1. 2020 Winter mini overloads
XV.C.2. Rose Ochoa received a change in title/assignment from regular, full-time student services specialist-registrar, P-15-4, to temporary, full-time coordinator of vocational support services, GNT-1-5, effective February 1, 2021
XV.C.3. Marissa Saenz employed as regular, full-time director of library information and technical services, FAC-1A-33, effective January 27, 2021 
XV.C.4. David Faul received a change in title/assignment from temporary, full-time instructor of mathematics, FAC-1-10, to regular, full-time instructor of mathematics, FAC-1-10, effective December 19, 2020
XV.C.5. Heather Keahey received a change in title/assignment from temporary, full-time instructor of mathematics, FAC-7-10, to regular, full-time instructor of mathematics, FAC-7-10, effective December 19, 2020
XV.C.6. Melissa Moore extended as temporary, full-time instructor of developmental mathematics, FAC-1-3, effective December 19, 2020
XV.C.7. Tina Gustavus extended as temporary, full-time instructor of developmental mathematics, FAC-1-6, effective December 19, 2020
XV.C.8. Daniel Johnson received a change in title/assignment as temporary, full-time director/instructor of nuclear power technology, FAC-1-10, effective January 11, 2021
XV.D. Office of Administrative Services
XV.D.1. Timothy "Matt" Prasifka employed as regular, full-time director of Ft. Bend county campuses, CA-15-10, effective February 2, 2021
XV.E. Office of Student Services
XV.F. Office of Technology
XV.G. Office of Planning & Institutional Effectiveness
XV.G.1. Emily Voulgaris received a change in title/assignment as regular, student services specialist - Admissions, P-15-6, to temporary, full-time assistant director of admissions and registration, AA-1-6, effective January 1, 2021
XVI. END OF CONSENT AGENDA
XVII. Paid Professional Assignments
XVII.A. Information Item:
XVII.B. Paid Professional Assignment for Lindsey McPherson for oversight of two grants, spring & summer 2021 - $3,333.00
XVII.C. Paid Professional Assignment for Robby Mathews for extra responsibilities pertaining to Network Services, January 1, 2021 - May 31, 2021 - $5,000.00
XVIII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XIX. Consideration and possible action on items discussed in closed session
XX. Discuss Matters Relating to Formal Policy
XXI. Other Business
XXII. Adjourn
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