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June 14, 2021 at 6:30 PM - Special Meeting

Minutes
1. Call to Order and Roll Call
Description:  The June special meeting of the Board of Education was called to order by ____________  at _______ pm with the following persons present:  

MEMBERS:   ___Jackie Bowen  ___Rod Detweiler   ___Margaret Miller  ___TJ Reed  ___Pam Riley  ___Jeff Troyer  ___Larry Walton 

STAFF PRESENT: ___Stephanie Lemmer    ___Chad Brady   ___Mark VanderKlok   ___Jane Rumsey   ___Barb Lester  ___Jill Peterson   ___Cathy Carpenter   ___Phillip Heasley (KRESA)  

VISITORS PRESENT:
2. Guest & Visitor Comments
3. Acceptance of Consent Agenda
Description:  As a good practice, the board should accept the consent agenda for the evening's meeting which includes minutes of the May 24 regular meeting.

RECOMMENDATION: It is the recommendation of the superintendent that the consent agenda be reviewed and accepted.

MOTION BY _____________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the consent agenda as presented. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
4. 2020-2021 Final Budget Amendment Presentation
5. 2021-2022 Proposed Budget Presentation
6. CEA Contract Approval
Description:  Negotiations were recently settled with the Centreville Education Association and their contract is presented for approval. A final copy is attached. 

RECOMMENDATION: Approve the 2021-2022 Centreville Education Association contract as attached.

MOTION BY _________________________; SECONDED BY__________________________ 

BE IT RESOLVED that the Board of Education approve / not approve the 2021-2022 Centreville Education Association contract as negotiated.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY TROYER, WALTON
MOTION CARRIED / DEFEATED
7. Transportation - Communications Purchase Approval
Description:  Transportation Supervisor Ceairra Green is requesting approval to purchase a new communications system to replace the outdated equipment currently being used. The proposal and quote are attached. Funds for the purchase would come from the transportation portion of Phase 3 bonds. 

RECOMMENDATION: It is the recommendation of the superintendent, Ceairra Green, the transportation committee, and Jeff Troyer to approve the purchase of a new communications system from Roe-Comm. 

MOTION BY ______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approves / does not approve purchasing a new communications system from Roe-Comm as presented.  

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
8. Scoreboard Approval
Description:  The existing scoreboards in the football stadium and jr/sr high school gym are 25+ years old and in need of replacement. The Athletic Department recommendation, photos, and quotes are attached. The total replacement cost with installation is $49,444. The Bulldog Booster Club has committed to paying for half of the cost. The district portion would come from the 2021-22 GF budget. 

RECOMMENDATION: It is the recommendation of the superintendent, the Athletic Department, and the jr/sr high school principal to approve the purchase/installation of new scoreboards per the attached quotes. The building/site committee and the finance committee have also reviewed this proposal. 

MOTION BY ______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approves / does not approve purchasing new scoreboards from Daktronics per the attached quotes.  

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON

MOTION CARRIED / DEFEATED
9. Strategic Plan Approval
Description:  At the May 10 BOE meeting, Supt. Lemmer introduced the 2021-2026 Strategic Plan. It is presented here for Board approval.

RECOMMENDATION: It is the recommendation of the superintendent to approve the 2021-2026 Strategic Plan.

MOTION BY _____________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the 2021-2026 Strategic Plan as presented. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
10. New Coaching Staff - Alicia Schmidtendorff
Description:  Earlier this year the BOE approved Rob Collins' resignation as varsity cross-country coach. The position was posted and Alicia Schmidtendorff, current JH CC coach, applied. Alicia has been part of the cross-country coaching team since 2018.  Her data sheet is attached. 

RECOMMENDATION: It is the recommendation of the superintendent, the jr/sr high school principal, and the athletic department to approve the hire of Alicia Schmidtendorff as varsity cross-country coach.

MOTION BY ____________________________; SECONDED BY __________________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the hire of Alicia Schmidtendorff as varsity cross-country coach.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
11. End of 20-21 Report of Academic Goals
Description:  Goal reporting is required twice a year under Extended COVID-19 Learning Plans. Attached is the year-end goal reporting document for BOE approval.

RECOMMENDATION: It is the recommendation of the superintendent to approve the attached year-end goal reporting document.

MOTION BY ______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approves / does not approve the attached year-end Goal Reporting document.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
12. Extended COVID Learning Plan - June
Description:  On August 20, 2020, Governor Whitmer signed House Bill 5913 into law as Public Act 149.  Section 98a states that in order to receive state aid for 2020-2021, districts must provide for instruction under an extended COVID-19 Learning Plan ("Plan") that has been approved by an intermediate district or authorizing body.  Each month, through June 2021, the BOE must reaffirm the district's Plan. There are no changes to this month's attached plan.

RECOMMENDATION: It is the recommendation of the superintendent to reaffirm the district's Extended Continuity of Learning Plan as attached. 

MOTION BY ______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education reaffirms / does not reaffirm the district's Extended Continuity of Learning Plan as attached. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
13. Elementary Handbook, Jr/Sr Handbook, & HS Curriculum Guide - 1st Reading
Description:  The 2021-22 Elementary and Jr/Sr Handbooks and the High School Curriculum Guide are being presented for a first reading. The documents are attached for review.  

RECOMMENDATION: It is the recommendation of the superintendent, the elementary principal, the high school principal, and the curriculum council (curriculum guide only) to approve the 2021-22 Elementary and Jr/Sr Handbooks and the High School Curriculum Guide for a first reading. 

MOTION BY ____________________________; SECONDED BY__________________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the 2021-22 Elementary and Jr/Sr Handbooks and the High School Curriculum Guide for a first reading as presented. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
14. NEOLA - 1st reading
Description:  The superintendent and the policy committee have reviewed NEOLA Update 35.2, EDGAR revisions, and Non-Discrimination revisions, and they are presented here for a first reading (po5517 is not included at this time). The policies and overviews are attached. 

RECOMMENDATION: It is the recommendation of the superintendent and the policy committee to approve NEOLA 35.2, EDGAR revisions, and Non-discrimination revisions for a first reading (except for po5517).

MOTION BY _______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve NEOLA 35.2, EDGAR revisions, and Non-discrimination revisions for a first reading (except po5517). 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
15. Guest & Visitor Comments
16. Adjournment
Description: 
MOTION BY ___________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education adjourn the meeting at ________pm.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED

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