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May 24, 2021 at 6:30 PM - Regular Meeting

Minutes
1. Call to Order and Roll Call
Description:  The May regular meeting of the Board of Education was called to order by ____________  at _______ pm with the following persons present:  

MEMBERS: ___Jackie Bowen   ___Rod Detweiler   ___Margaret Miller   ___TJ Reed   ___Pam Riley   ___Jeff Troyer   ___Larry Walton 

STAFF PRESENT: ___Stephanie Lemmer   ___Chad Brady   ___Mark VanderKlok   ___Jane Rumsey   ___Barb Lester   ___Cathy Carpenter   ___Jill Peterson   ___Phillip Heasley (KRESA)  

VISITORS PRESENT:
2. Guest & Visitor Comments
3. Acceptance of Consent Agenda
Description:  As a good practice, the board should accept the consent agenda for the evening's meeting which includes minutes of the May 10 special meeting, the April financial reports, and correspondence to/from the board 

RECOMMENDATION: It is the recommendation of the superintendent that the consent agenda be reviewed and accepted.

MOTION BY _____________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the consent agenda as presented. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
4. 2021-22 ISD Budget
Description:  ISD personnel will present the 2021-22 ISD general fund budget (attached) to the board. Two resolutions are also attached: one to approve the budget and one to not approve it.

RECOMMENDATION: Review and approve the 2021-22 ISD budget.

MOTION BY ________________________; SECONDED BY _____________________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the proposed 2021-22 St. Joseph County ISD general fund budget.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
5. Superintendent's Report
Description:  a. District

b. Legislative

c. Calendar - for a complete calendar go to www.cpschools.org
May 26 - Food Distribution - 3pm
May 27 - Graduation - 7pm - Football Field
May 31 - Memorial Day - No School
June 1 - K-4 Track and Field Day
June 2 - 5/6 Kickball Tournament
June 2 - Food Distribution - 3pm
June 4 - Last day of school - early dismissal
June 7 - Summer School Begins
June 9 - Food Distribution - 12pm
June 14 - BOE Work Session - 6:30pm
June 16 - Food Distribution - 12pm
June 23 - Food Distribution - 12pm
June 28 - BOE Regular Meeting - 6:30pm
6. COVID Update - Supt. Lemmer
7. Extended COVID Learning Plan
Description:  On August 20, 2020, Governor Whitmer signed House Bill 5913 into law as Public Act 149.  Section 98a states that in order to receive state aid for 2020-2021, districts must provide for instruction under an extended COVID-19 Learning Plan ("Plan") that has been approved by an intermediate district or authorizing body.  Each month, until June 2021, the BOE must reaffirm the district's Plan. There are no changes to this month's attached plan.

RECOMMENDATION: It is the recommendation of the superintendent to reaffirm the district's Extended Continuity of Learning Plan as attached. 

MOTION BY ______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education reaffirms / does not reaffirm the district's Extended Continuity of Learning Plan as attached. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
8. Retirement - Mary Grintals
Description:  Mary Grintals has submitted the attached letter indicating her intent to retire from the district as of June 30, 2021. Mary has been with the district since 2017 serving as an elementary teacher, jr high science teacher, and COLA teacher. 

RECOMMENDATION: It is the recommendation of the superintendent and the jr/sr high school principal to accept the retirement of Mary Grintals effective June 30, 2021.

MOTION BY ______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education accept / not accept the retirement of Mary Grintals effective June 30, 2021.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
9. Resignation - Trevor Haas
Description:  Trevor Haas has submitted the attached resignation letter. Trevor has been with the district for 2 1/2 years as the PE/Health teacher and Assistant Football Coach. He has accepted a job with Portage Central High School. 

RECOMMENDATION: It is the recommendation of the superintendent and the jr/sr high school principal to accept the resignation of Trevor Haas. 

MOTION BY ______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education accept / not accept the resignation of Trevor Haas effective the end of this school year. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
10. Request for Payment - Bond Bills
Description:  The district has received the attached invoices from Triangle and TowerPinkster. 

Triangle - Total $179,993.41
   
 Application #8 - $35,700.00 - construction services
     Cost of Work (Maint Bldg) - $128,794.23 - see attached for details
     Cost of Work (Elem/Jr-Sr) - $15,499.18 - construction support 

TowerPinkster - Total - $6,583.10
     
$3,211.03 - elementary construction administration
     $3,253.80 - jr/sr high construction administration
     $   118.27 - reimburseables: mileage

RECOMMENDATION: It is the recommendation of the superintendent to approve payment to Triangle and TowerPinkster as presented.  

MOTION BY _______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve payment of bond bills to Triangle and TowerPinkster as presented.  

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
11. Roof Replacement
Description:  The roof on the gym and the adjacent hallway needs replacement. Funds for the replacement will come from bond funds and the general fund. Three quotes were received and are attached:
Diversified Services - $163,216
Lyster Exteriors, Inc. - $211,205
Morrow Roofing - $230,295

RECOMMENDATION: It is the recommendation of the superintendent, Herb Pearrow, and the building/site committee to accept the quote from Morrow Roofing. Building codes prohibit more than two layers of roof material on district buildings. The quote from Morrow includes removing and disposing of the existing roof assembly down to the original built-up roof on all sections.  

MOTION BY ____________________________; SECONDED BY __________________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the quote from Morrow Roofing for replacement of the gym and adjacent hallway roof.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
12. ISD Board Election
Description:  The ISD school board election is June 7, 2021, from 5:30-5:45pm. There is a 6-year term, a 4-year term, and a 2-year term open. Members are elected by an electoral body composed of one person from each school board of the constituent school districts. The Centreville Board of Education must direct its representative (Margaret Miller) to vote for the specific candidate the Board supports for each position to be filled on the ISD Board. The complete ISD resolution and candidate profiles are attached. Should Margaret be unable to vote on June 7, the Board's alternate, Pam Riley, will vote for the Board. 

RECOMMENDATION: It is the recommendation of the superintendent to direct Margaret Miller, its SJC School Board Association representative, to vote for Elizabeth O'Dell, Patricia Keller, and Terry Cropper in the ISD Board of Education election on June 7. 

MOTION BY_____________________; SECONDED BY_______________

BE IT RESOLVED that the Centreville Board of Education direct Margaret Miller, its SJC School Board Association representative, to vote for Elizabeth O'Dell, Patricia Keller, and Terry Cropper in the ISD Board of Education election on June 7. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
13. MITCA State Championship
Description:  BOE approval is necessary for trips that take students more than 150 miles one way from the District or are planned to keep students out of the District overnight or longer. This past weekend, the men's and women's track teams both qualified for the MITCA state championship to be held next weekend in Clare, MI. Because this is not an MHSAA event, the athletic department is seeking board approval for the teams to attend. 

RECOMMENDATION: It is the recommendation of the superintendent and the athletic department to approve the track teams' participation in the 2021 team MITCA event in Clare, MI.  

MOTION BY _______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the track teams' participation in the MITCA team event in Clare, MI.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
14. Guest & Visitor Comments
15. Closed Session
Description:  The Superintendent requests a closed session to discuss a complaint brought against a staff member and to discuss contract negotiations with the CEA.

RECOMMENDATION: It is the recommendation of the superintendent to meet in closed session.

MOTION BY ____________________; SECONDED BY ____________________

BE IT RESOLVED that the Centreville Board of Education go into closed session under the Open Meetings Act, 15.268, Section 8 (a) to hear complaints or charges brought against a staff member and Section 8 (c) for strategy and negotiation sessions connected with the negotiation of a collective bargaining agreement. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED

The BOE went into closed session at  ___________pm with these persons present:

The BOE returned to the open session at __________ pm with these persons present:
16. Adjournment
Description:  MOTION BY ___________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education adjourn the meeting at ________pm.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED

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