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April 26, 2021 at 6:30 PM - Regular Meeting

Minutes
1. Call to Order and Roll Call
Description:  The regular meeting of the Board of Education was called to order by ____________  at _______ pm with the following persons present:  

MEMBERS:  ___Jackie Bowen    ___Rod Detweiler    ___Margaret Miller    ___TJ Reed   ___Pam Riley    ___Jeff Troyer    ___Larry Walton 

STAFF PRESENT: ___Stephanie Lemmer    ___Chad Brady   ___Mark VanderKlok   ___Jane Rumsey   ___Barb Lester   ___Cathy Carpenter   ___Jill Peterson   ___Phillip Heasley (KRESA)  

VISITORS PRESENT:
2. Guest & Visitor Comments
3. Acceptance of Consent Agenda
Description:  As a good practice, the board should accept the consent agenda for the evening's meeting which includes minutes of the April 12 work session (open and closed sessions), the March financial reports, and correspondence to and from the Board. 

RECOMMENDATION: It is the recommendation of the superintendent that the consent agenda be reviewed and accepted.

MOTION BY _____________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the consent agenda as presented. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
4. Superintendent's Report
Description:  a. District

b. Legislative

c. Calendar - for a complete calendar go to www.cpschools.org
April 28 - Food Distribution - 3-4pm - HS parking lot
April 28 - NHS Blood Drive at Firm Foundation
May 1 - Grand March (football field 3pm) & Prom (Twin Gables 8pm)
May 4-5 - Senior Exit Interviews
May 9 - Mother's Day
May 10 - BOE work session
May 11 - NHS Induction - HS gym - 7pm
May 12 - Food Distribution - 3-4pm - HS parking lot
May 18 - Senior Parade - 5pm
May 19 - Food Distribution - 3-4pm - HS parking lot
May 24 - BOE regular meeting (pending approval)
5. COVID Update
6. Extended COVID Learning Plan
Description:  On August 20, 2020, Governor Whitmer signed House Bill 5913 into law as Public Act 149.  Section 98a states that in order to receive state aid for 2020-2021, districts must provide for instruction under an extended COVID-19 Learning Plan ("Plan") that has been approved by an intermediate district or authorizing body.  Each month, until June 2021, the BOE must reaffirm the district's Plan. There are no changes to this month's attached plan.

RECOMMENDATION: It is the recommendation of the superintendent to reaffirm the district's Extended Continuity of Learning Plan as attached. 

MOTION BY ______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education reaffirms / does not reaffirm the district's Extended Continuity of Learning Plan as attached. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
7. Bus Purchase
Description:  The 2013 Bond included funds for purchasing buses during Phase 3. Ceairra Green, transportation supervisor, has solicited the attached bids. Also attached is the current fleet inventory. 

RECOMMENDATION: It is the recommendation of the superintendent, Ceairra Green, and the transportation committee, to purchase two 2019 Cummins diesel engine school buses from Midwest Transit per the attached quote and also retire/sell #2, #6, #9. 

MOTION BY _______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve purchasing two 2019 Cummins diesel engine school buses from Midwest Transit for a total of $131,286 using Phase 3 bond funds and retiring/selling buses #2, #6, and #9.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER,  WALTON
MOTION CARRIED / DEFEATED
8. New Position - School Based Therapist
Description:  In order to better meet student needs, administration is proposing to add a School Based Therapist to the district staff using 31N funds. The job description/posting for this position is attached. 

Recommendation: It is the recommendation of the superintendent and personnel committee to approve posting for the new position of School Based Therapist. 

MOTION BY _______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve posting for the new position of School Based Therapist. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER,  WALTON
MOTION CARRIED / DEFEATED
9. Interim Softball Coach Approval
Description:  Steve Gushwa resigned as varsity softball coach on April 21, and the position needs to be filled on an interim basis. 

RECOMMENDATION: It is the recommendation of the superintendent and Chad Brady to hire Jill Peterson, Athletic Director, as interim softball coach for the remainder of the season. 

MOTION BY _______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve hiring Jill Peterson as the interim softball coach through the end of the 2021 season.  

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER,  WALTON
MOTION CARRIED / DEFEATED
10. Food Service Revised Budget
Description:  At the April work session, Supt. Lemmer presented the proposed revised food service budget. The revised budget resolution is attached. 

RECOMMENDATION: It is the recommendation of the superintendent and the business manager to approve the revised food service budget as attached. 

MOTION BY _______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve the approved food service budget as attached. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER,  WALTON
MOTION CARRIED / DEFEATED
11. Request for Payment - Bond Bills
Description:  The district has received the attached invoices from Triangle and TowerPinkster. 

Triangle
   
 Application #7 - $35,700.00 - construction services
     Cost of Work - $12,562.54 - construction support
Total - $48,262.54

TowerPinkster
     
$3,211.02 - elementary construction administration
     $3,253.80 - jr/sr high construction administration
     $6,259.63 - reimburseables: fees & permits, mileage
Total - $12, 724.45

RECOMMENDATION:
  It is the recommendation of the superintendent to approve payment to Triangle and TowerPinkster as presented.  

MOTION BY _______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve payment of bond bills to Triangle and TowerPinkster as presented.  

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED
12. Abatement Approval
Description:  Attached is information and quotes regarding asbestos abatement and air monitoring testing required for Phase 3 construction. 

RECOMMENDATION: It is the recommendation of the superintendent, Herb Pearrow, and Triangle to approve an amount not to exceed $138,435 for abatement and testing during Phase 3 construction. This will allow Triangle to proceed with scheduling and coordination efforts for the abatement.  

MOTION BY _______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve an amount not to exceed $138,435 for asbestos abatement and testing during Phase 3 construction per the attached quotes and information.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER,  WALTON
MOTION CARRIED / DEFEATED
13. Technology Purchase Proposal - Phase 3 Bond Funds
Description:  Technology upgrades are one of the components of the Phase 3 bond funds. Attached is a technology proposal, not to exceed $270,850, to purchase student and staff Chromebooks, document cameras, LCD projectors for the jr/sr high, and administrative/office staff laptops. The prices are for new devices and were collected through REMC bid, which is the lowest cost out of multiple vendors. 

Recommendation: It is the recommendation of the superintendent to approve the technology purchase proposal as presented. 

MOTION BY _______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not the Phase 3 technology purchase proposal, not to exceed $270,850, as presented.  

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER,  WALTON
MOTION CARRIED / DEFEATED
14. Meeting Date Change
Description:  When the 2020-21 BOE calendar for the year was approved, it was assumed the May regular meeting would be on a Tuesday, as in past years. However, this year Memorial Day is a week later, so we do not need to meet on a Tuesday. 

RECOMMENDATION: It is the recommendation of the superintendent to correct the BOE meeting calendar and hold the May regular meeting on Monday, May 24.

MOTION BY _______________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education approve / not approve changing the date for the regular May meeting to Monday, May 24. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER,  WALTON
MOTION CARRIED / DEFEATED
15. Guest & Visitor Comments
16. Closed Session - CEA Negotiations
Description:  The Superintendent requests a closed session to discuss the contract negotiations with the CEA.

RECOMMENDATION: It is the recommendation of the superintendent to meet in closed session.

MOTION BY ____________________; SECONDED BY ____________________

BE IT RESOLVED that the Centreville Board of Education go into closed session under the Open Meetings Act, 15.268, Section 8 (c) for strategy and negotiation sessions connected with the negotiation of a collective bargaining agreement. 

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
NAYS: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED


The BOE went into closed session at  ___________pm with these persons present:


The BOE returned to the open session at __________ pm with these persons present

 
17. Adjournment
Description:  MOTION BY ___________________________; SECONDED BY _______________________

BE IT RESOLVED that the Centreville Board of Education adjourn the meeting at ________pm.

ROLL CALL / VOICE VOTE:
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
AYES: BOWEN, DETWEILER, MILLER, REED, RILEY, TROYER, WALTON
MOTION CARRIED / DEFEATED

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