August 16, 2023 at 6:30 PM - Public Hearing and Regular Meeting

Description:  BACKGROUND INFORMATION:  During the 85th Texas Legislature, SB 179 - "David’s Law" was passed and signed into law effective September 1, 2017. The enacted law relates to harassment, bullying and cyberbullying of a public school student, a charter school student or a minor and encouraging certain mental health programs for public school students; increasing a criminal penalty, and providing a civil remedy.

STRATEGIC GOAL:  JISD will promote a culture that is safe, respectful and responsible.

ITEM ADDRESSED:  Bullying standards and JISD protocols
 
BUDGET INFORMATION: There are no budget implications.

RECOMMENDED ACTION:  No action necessary.  This is an informational item.
 

Description:  Bartlett Electric Cooperative, Inc. has requested a small easement at the southeast corner of the Jarrell High School property.  The easement is located near the newly constructed Bud Stockton Loop and FM 487.  The easement allows for Bartlett Electric a power pole as part of the extension of Bud Stockton Loop.  This pole will also provide electrical service to the future Traffic Signal at this intersection. 


The proposed easement along with exhibit is attached.

Strategic Goal:

Item Addressed:
This item addresses easement needed at JHS for Bartlett Electric Cooperative.

Budget Information:
There is no cost to JISD for this easement other than attorney review fees.

Recommended Action:
Staff recommends approval of the electrical easement.  Suggested motion:

I move to approve the Electrical Easement to Bartlett Electric Cooperative at Jarrell High School and authorize the Superintendent to negotiate final terms of the easement. 
 

Description:  The 2023 Bond includes funding for projects that will be under construction by Summer 2024. These projects include High School Expansion with New Operations Center, New Elementary School #4, and New Middle School #2. These projects are currently in various stages of design.
At the June 21, 2023 meeting, the board approved the "Construction Manager at Risk" (CMR) as the construction delivery. The CMR will provide pre-construction services including detailed cost estimates, material selection, schedule/phasing suggestions, as well as general input on the current construction market and how it may impact the projects.

The scope of work was publicly bid through a formal Request for Proposal (RFP) using the 1-step process for CMR selection. The following schedule was followed:
Bid Advertisements: June 28 and July 5, 2023
Pre-Proposal Conference: NONE
Deadline for questions: Friday, July 14, 2023, 2:00PM CST
Responses due: Thursday, July 20, 2023, 2:00PM CST
Short List Firms to Interview: Thursday, July 27, 2023
Interview 3 Firms: Thursday, August 3, 2023 and Friday, August 4, 2023
Scoring Committee Final Rank: Wednesday, August 9, 2023
Board Consideration/Approval: Wednesday, August 16, 2023

Four (4) firms submitted their Statement of Qualifications (SOQ) along with proposed fees based on assumed total construction values provided for each project. The Scoring Committee met and ranked three (3) firms to interviews. After the interviews, the Scoring Committee completed a final ranking based on published scoring criteria in the RFP. A copy of the FINAL scoring matrix and the bid tabulations are attached.

The highest rated proposers are listed based on the FINAL scoring matrix. The Scoring Committee recommends split of the projects as listed in the recommended action and suggested motion section.

Strategic Goal:

Item Addressed:
Action item provides approval of the Construction Managers at Risk for the 2023 Bond.

Budget Information:

The cost of the CMR firm(s) will include pre-construction fees based on the estimated value of the construction. The fee structure for construction is shown in the FINAL scoring matrix. All fees will be paid out of 2023 Bond funds as part of the construction projects. Guaranteed Maximum Price (GMP) will be presented to the board at a later date for each project after the bid process based on the final construction documents.

Recommended Action:
Based on the Scoring Committee’s work, staff recommends approval of multiple Construction Managers at Risk for the 2023 Bond as listed in the suggested motion.

Suggested motion:
I move to approve the Construction Managers at Risk for the 2023 Bond as follows: High School Expansion with New Operations Center to American Constructors, New Elementary School #4 to Satterfield & Pontikes Construction, and New Middle School #2 to Core Construction and authorize the Superintendent to complete final contract negotiations.