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September 14, 2020 at 6:30 PM - School Board Meeting

Minutes
1. CALL TO ORDER - 6:30 PM
Speaker(s):  Board Chair Scott Cooper
1.A. Flag Salute
1.B. Roll Call to Establish a Quorum
Discussion: 

Board Chair Scott Cooper established a quorum, 5 of 5 members present as follows: Scott Cooper, Patti Norris, Gwen Carr, Doug Smith, Walt Wagner

1.C. Recognition of Visitors
Discussion:  Scott Cooper recognized visitors on Zoom and on YouTube.
1.D. Agenda Additions, Deletions or Revisions & Agenda Approval
Discussion:  Patti Norris moved and Doug Smith seconded to approve the agenda as revised. The motion passed 5 - 0 as follows: In favor: Scott Cooper, Patti Norris, Gwen Carr, Doug Smith, Walt Wagner.
1.D.1. Delete - VII.B.1 - GBL Personnel Records
1.E. Staff Recognition
1.E.1. Retiring Staff
1.E.1.a. Jeri McCormack - CRE Teacher - 32 Years
Speaker(s):  Kimberly Bonner
Discussion:  Jim Bates and Kimberly Bonner recognized Jeri and her history in education. Jeri has served 32 years of teacher at CCSD and many years as a substitute teacher.
1.E.1.b. Julie Bidiman - CRE Library Technician 29 years
Speaker(s):  Kimberly Bonner
Discussion:  Jim Bates and Kimberly Bonner recognized Julie for her 29 years of service as library technician. 
1.E.1.c. Donny Jackson - CCHS NJROTC - 24 Years
Speaker(s):  Michelle Jonas
Discussion:  Michelle talked about Donny's tenure of 24 years at CCHS. Rob Bonner also talked about character and dedication of "M.C". Doug Smith also gave credit on behalf of the community to Master Chief.
1.E.1.d. Pam Jackson - CCMS IA II - 20 Years
Speaker(s):  Mona Boyd
Discussion:  Mona Boyd spoke to Pam’s service at CCSD. She served special education and ROTC.
1.E.1.e. Elvie Gaskey - CCHS Building Engineer III - 9 Years
Speaker(s):  Leland Bliss
Discussion:  Leland spoke to the dedication and efficiency of Elvie. He has a positive attitude and uplifting affects on everybody. Michelle Jonas also spoke about Elvie’s departure and how much he will be missed at CCHS.
1.E.1.f. Lesley Hanson-Brown - PBCS, Paulina, Brothers SPED Teacher - 12 Years
Speaker(s):  Mona Boyd
Discussion:  Lesley has worked at Barnes Butte, PBCS, Paulina and Brothers. One of the first teachers to teach a behavior classroom at the elementary school.
1.E.2. Nutrition Services
Speaker(s):  Denny Bauldree, Leland Bliss, Dr. Johnson
Discussion:  The Nutrition Services department has worked so hard to feed kids every day during COVID. Leland Bliss shared his appreciation. Denny Bauldree also noted the ability to adapt during his first year as supervisor. Dr. Sara Johnson acknowledged the purpose-driven values in this department. Denny Baultree always says "yes" to any need and staff are always friendly and welcoming. 
1.E.3. Confidential Employees
Speaker(s):  Anna Logan
Discussion:  Anna Logan spoke acknowledged the nine confidential employees that work for Crook County School District. All work in the district office. Scott Cooper echoed the praise to confidential employees.
1.E.4. NJROTC Scott Svoboda and Students
Speaker(s):  Michelle Jonas, Jake Huffman
Discussion:  Scott Svoboda praised two students who have received scholarships and pursued their education. Jiselle Gish is attending Illinois Institute of Technology in Chicago, and Austin Strong, attending University of Arizona in Tucson. 
1.E.5. Summer Lunch Delivery 
Speaker(s):  Kurt Sloper, Kimberly Bonner
Description:  Ernie Brooks
Heidi Lea
Discussion:  Kurt Sloper spoke about an early August conversation when he was made aware of staff delivering food over the summer to students through personal deliveries. Adam Stefanek shared the names of all staff members who helped deliver food over the summer. St. Charles awarded the "backpack project" many grants and about 140 CCSD students benefit from this program.
1.E.6. Steins Pillar Completion 
Speaker(s):  Doug Smith
Discussion:  Doug Smith has led the construction committee; in September of last year a committee was formed and projections showed a new school was necessary to serve all of the elementary students coming into the district. Planning began and the school name was determined in March. Adventure, art and technology was captured in the planning. In May work began. In July the decision was made that instead of moving Pioneer to the South building, Steins Pillar would stay in the North building due to larger classroom sizes. With hard work, we were able to open school on time. The playground is still in development but will be state of the art and represents what the school is all about. Doug Smith thanked all people who contributed to the progress and success of the project.
2. PUBLIC COMMENTS - 7:00 PM
Description: 
Discussion:  Tory Kurtz commented on a group established called "Kids in Classroom." Shared that the group has a project they want to take to a state level. Holly LeFevre read a letter that has been written to Governor Brown.
3. OTHER AGENCY / DEPARTMENT REPORTS - 7:05 PM
3.A. HDESD Board Highlights
4. CONSENT AGENDA  - 7:10 PM *ACTION*
Speaker(s):  Board Chair Scott Cooper
Discussion:  Doug Smith Moved and Gwen Carr seconded to approve the consent agenda as presented. The motion was passed 5 - 0 as follows. In favor: Scott Cooper, Patti Norris, Gwen Carr, Doug Smith and Walt Wagner.
4.A. August 10, 2020 Regular School Board Meeting Minutes
4.B. August 17, 2020 Special School Board Meeting Minutes
4.C. September 3, 2020 Special School Board Meeting Minutes
4.D. Enrollment Report
4.E. Donations
4.F. Hiring - Classified Staff
4.F.1. Sheilah Fairless-Bafus - IA II - Steins Pillar
4.F.2. Jeannie Countryman - IA II - Steins Pillar
4.F.3. Kristi Breese - Secretary - Homeschool Partner Program/BBE
4.F.4. Karlie Cohagan - IA II - CRE
4.G. Hiring - Licensed/Confidential
4.G.1. Nathan Ditton - Science Teacher - CCHS
4.G.2. Samantha Vincent - 3rd Grade Teacher - CRE
4.H. Retirements/Resignations 
4.H.1. Jeri McCormack - CRE Teacher - 32 years
4.H.2. Julie Bidiman - CRE Library Technician -  29 Years
4.H.3. Donny Jackson - CCHS NJROTC - 24 Years
4.H.4. Pam Jackson - IA II CCMS - 20 Years
4.H.5. Elvie Gaskey - CCHS Building Engineer III - 9 Years
4.H.6. Colleen Bauer - CCHS ESOL
4.H.7. Lesley Hanson-Brown - PBCS, Paulina, Brothers SPED Teacher
4.H.8. Sue Green - CCHS/CCMS Choir Teacher
4.I. Policies for Review and Adoption
  • BBF - Board Member Standards of Conduct
  • BBFC - Reporting of Suspected Child Abuse
  • BDC - Executive Sessions
  • BDDG - Minutes of Board Meeting
  • ECACB - Unmanned Aircraft System (UAS) aka. Drone
  • GBA - Equal Employment Opportunity
  • GBEDA - Drug and Alcohol Testing and Records Query - Transportation Personnel
  • GCA - License Requirements
  • JEA - Compulsory Attendance
  • JEC - Admissions
  • JECA - Admission of Resident Students
  • JGAB - Use of Restraint and Seclusion
  • JHCD/JHCDA - Medication
  • JHCD/JHCDA-AR - Medication
  • JHFF - Reporting Requirements Regarding Sexual Conduct With Students
  • IGBAH - AR - Special Education - Evaluation and Eligibility Procedure
5. SUPERINTENDENT UPDATE - 7:20 PM
Speaker(s):  Dr. Sara Johnson
5.A. Reopening Plan Update 
Speaker(s):  Dr. Sara Johnson
Discussion: 
  • Bringing grades 4-12 back is not looking like a realistic goal at this time. State metrics have gone up again which puts us back to at least 3 weeks out. Doug Smith suggested going to OHA to ask for an exception. Scott Cooper also suggested taking stronger steps to ask for exceptions. Doug Smith suggested going through ODE first and if it is denied, move up to OHA. Dr. Sara Johnson expressed her desire to keep politics out of it and suggested asking for a pilot for this size of a community. 

  • Patti Norris asked what a Hybrid would look like, if we were able to do that. Dr. Sara Johnson told her the recommendations she had received were that we should declare hybrid right away when we can. It might be a staggered start, but it would at least get us out of full Comprehensive Distance Learning. Once students are back on campus, Dr. Sara Johnson believes we could stay in because our activity rate is low enough. 

  • Scott Cooper asked who the ODE policy advisor is for OHA and it was determined that person is Lindsey Capps. Scott Cooper suggested contacting him to begin asking for an exception. 

5.B. Athletic Participation Fees *ACTION*
Speaker(s):  Rob Bonner
Discussion: 

Patti Norris moved and Doug Smith seconded to approve a one year moratorium on athletic participation fees for Crook County High School and Crook County Middle School. The motion was passed 5 - 0 as follows. In favor: Scott Cooper, Patti Norris, Gwen Carr, Doug Smith and Walt Wagner. 

6. FINANCE - 7:50 PM
6.A. Finance Report
Speaker(s):  Anna Logan
Discussion:  Anna Logan explained that she has provided the Board with information that is provided to them on an annual basis such as the current debt levels and state revenue history.
6.B. Pioneer North Remodel Expenditure Approval *ACTION*
Speaker(s):  Anna Logan, Leland Bliss
Discussion:  Patti Norris Moved and  Gwen Carr seconded to increase the total approved project costs for Pioneer North to $1,665,000. The motion was passed 5 - 0 as follows. In favor: Scott Cooper, Patti Norris, Gwen Carr, Doug Smith and Walt Wagner.
6.C. Non-Represented Salary Schedule *ACTION*
Speaker(s):  Dr. Sara Johnson
Discussion: 
  • Before the discussion started, Gwen Carr removed herself and declared a conflict of interest. 

  • Dr. Sara Johnson and Anna Logan discussed a two-part redesign of the non-represented salary schedule. 

  • Board Chair Scott Cooper asked about hiring a third-party consultant or team to design a model that makes the most sense. It is Scott Coopers strong recommendation to have the teamwork with the Superintendent and not with the Board initially.

    Doug Smith Moved and Walt Wagner seconded to adopt the revised Non-Represented Salary Schedule as presented. Gwen Carr removed herself from the vote due to personal conflict of interest. The motion was passed 4 - 0 as follows. In favor: Scott Cooper, Patti Norris, Doug Smith and Walt Wagner

7. POLICY REVIEW AND ADOPTION - 8:05 PM*ACTION*
Discussion:  Doug Smith Moved and Patti Norris seconded to adopt EEA, GBEDA-AR, IICC, KL-AR(1), IGD-AR, JHH, GBLA as presented. The motion was passed 5 - 0 as follows: In favor: Scott Cooper, Patti Norris, Gwen Carr, Doug Smith and Walt Wagner.
7.A. First Reading
7.A.1. EEA - Student Transportation Services and Mileage Reimbursement 
 
Speaker(s):  Michelle Williams
7.A.2. GBEDA-AR - Drug and Alcohol Testing and Records Query - Transportation Personnel
Speaker(s):  Michelle Williams
7.A.3. IICC - Volunteers
Speaker(s):  Sean Corrigan
7.A.4. KL-AR(1) - Public Complaint Procedure
Speaker(s):  Sean Corrigan
7.A.5. IGD-AR - Athletic Participation Policy Procedures
Speaker(s):  Rob Bonner
7.B. Second Reading
7.B.1. GBL - Personnel Records
Speaker(s):  Sean Corrigan
7.B.2. JHH - Student Suicide Prevention
Speaker(s):  Sean Corrigan
7.B.3. GBLA - Disclosure of Information
Speaker(s):  Sean Corrigan
8. SCHOOL BOARD UPDATE - 8:15 PM
Speaker(s):  Board Chair Scott Cooper
8.A. Rescheduling of Board Retreat 
Speaker(s):  Board Chair Scott Cooper
Discussion:  Scott Cooper suggested the Board not reschedule a new meeting until COVID is over. Dr. Sara Johnson suggested an informational presentation with Jerry Colonna in November 16th at 6:30PM
8.B. Discuss Board Agenda and Structure
Speaker(s):  Board Chair Scott Cooper
Discussion:  Discussed Boardbook and cover sheets that were used this month. Scott asked how other board members feel about Boardbook.  Doug Smith would like a recommendation from the tech department on what would benefit the Board to go paperless.
8.C. Nomination of OSBA Candidate 
Speaker(s):  Board Chair Scott Cooper
Discussion:  Doug Smith moved and Gwen Carr seconded the motion to support Patti Norris for the OSBA Board of Directors position number 3. Motion passed 4 -0 as follows: In Favor: Scott Cooper, Gwen Carr, Doug Smith, Walt Wagner.
9. FUTURE MEETINGS AND IMPORTANT DATES
Speaker(s):  Board Chair Scott Cooper
9.A. October 12, 2020 - School Board Meeting
10. ADJOURNMENT - 8:25 PM
Speaker(s):  Board Chair Scott Cooper
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