June 14, 2023 at 6:00 PM - Independent School District 507 Regular School Board Meeting
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1. CALL TO ORDER
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2. ROLL CALL
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3. VISITOR COMMENTS
Description:
The school board meeting is a meeting in the public, not a public meeting. Nicollet School Board Policy provides that persons who wish to have a subject discussed at a public school board meeting are encouraged to notify the superintendent’s office in advance of the school board meeting. The school board chair will recognize one speaker at a time and will rule out of order other speakers who are not recognized, violations of data privacy, or inappropriate comments.
Discussion:
Community members present at this meeting to show concern on the superintendents new contract renewal.
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4. APPROVAL OF AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
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5. REPORTS AND PRESENTATION
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5.a. Superintendent's Report
Description:
The Free School Meals program begins on July 1st. Students in grades Pk-12 will receive free breakfast and lunch at school. Becca and I are met with representatives from Immanuel and Trinity to assist them in obtaining free meals. They will need to apply become a National School Lunch Program Sponsor. We will provide them with catered meals, as we have in the past, until they become NSLP Sponsors to receive free breakfasts and lunch.
NECC received financial hardship grants from the Department of Human Services (DHS) this year in the amount of $45,000. The Office of the Inspector General (OIG), Financial Fraud and Abuse Investigations Division (FFAID) recently reviewed grant awarded by DHS and determined that $36,000 should not have been awarded. OIG determined that although NECC accurately completed the applications, DHS should not have approved the grants. We must return the $36,000 overpayment. This will change the FY 23 projected ending daycare fund balance from ($135,338) to ($171,338). The positive variance of $31,000 for FY 24 is unchanged and should result in an ending balance of ($140,338).
Nursing services will be provided with a nurse management contract from South Central Service Cooperative (SCSC) and an unlicensed health paraprofessional next year. This will replace the contract with Nicollet County. The change will provide more nursing service for students and reduce expenses. The SCSC contract will provide NPS with nursing management and oversight including best practice in the areas of delegation, supervision, and education, in compliance with current laws and standards. Services will also include hearing and vision screening, CPR/first aid, staff and student education, and training. The provider will be Magen Borkenhagen, LSN.
NPS is advertising for an unlicensed health paraprofessional to staff the nursing office for 3 hours each day. The UHP will work under the license and professional guidance of the LSN.
The remaining 2023 District Dialogue sessions are scheduled as shown. The meetings are before school board meetings on even numbered months beginning at 5:30 p.m. June 14: Adam, Mike
August 9: Scot, Nick
October 11: Ashley, Jill
December 13: Adam, Mike
The current employment vacancies are attached. Open communication is important for every organization. To that end the following activities are planned: A school climate survey will be conducted. This will be an agenda for the July 10 school board meeting. MSBA will provide information to the school board during the July 10 meeting about communication between the school board and staff members. District Discussions are scheduled each year to facilitate communication between the superintendent and the staff. Topics to be discussed are determined by those present. Every staff member is invited. Attendance is optional. District Discussions take place in the library. District Discussions are scheduled as follows: Wednesday, October 4, 3:15 p.m. Library Wednesday, November 1, 3:15 p.m. Library Wednesday, December 6, 3:15 p.m. Library Wednesday, March 6, 3:15 p.m. Library Wednesday, April 3, 3:15 p.m. Library Wednesday, May 1, 3:15 p.m. Library Teacher Leadership Meetings are scheduled as follows: Wednesday, September 27, 3:10 p.m. Office Wednesday, October 25, 3:10 p.m. Office Wednesday, November 29, 3:10 p.m. Office Wednesday, December 20, 3:10 p.m. Office Wednesday, January 24, 3:10 p.m. Office Wednesday, February 21, 3:10 p.m. Office Wednesday, March 27, 3:10 p.m. Office Wednesday, April 24, 3:10 p.m. Office Wednesday, May 29, 3:10 p.m. Office |
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5.b. Student Representative's Report
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5.c. Board Committees' Reports
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6. CONSENT AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
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6.a. Approval of Minutes
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6.b. Approval of Bills in the amount of $ $374,716.58
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6.c. Accept Annual Summary of Student Activity Accounts
Description:
The school board is required to accept the estimated student activity account estimates each year. The actual amounts are determined by the financial auditors and will be included in the FY 23 audit report.
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6.d. Approval of Personnel Items
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6.e. Approve Annual MSHSL Membership
Description:
MS 123C.01 requires individual school boards to authorize membership in the Minnesota State High School League each year. Approving MSHSL membership affirms 1) that the school district delegates control, supervision and regulation of MSHSL activities to MSHSL, 2) that the school district adopts the constitution, bylaws, rules and regulations of the MSHSL, 3) that the administration and responsibility for supervising MSHSL activities are assigned to the superintendent.
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6.f. Annual Designation Of Identified Official with Authority (IOwA)
Description:
MDE requires that school district’s annually designate the Identified Official with Authority (IOwA). The IOwA is responsible for authorizing, reviewing, and recertifying user access for their local educational agency in accordance with the State of Minnesota Enterprise Identity and Access Management Standard, which states that all user access rights to Minnesota state systems must be reviewed and recertified at least annually. The IOwA will authorize user access to State of Minnesota Education secure systems in accordance with the user’s assigned job duties and will revoke that user’s access when it is no longer needed to perform their job duties. The Nicollet School District designates the superintendent as the MDE IOwA.
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7. SUPERINTENDENT CONTRACT
Description:
The superintendent's contract expires June 30, 2023. Scot and Ashley were designated by the board to meet with the superintendent and agree to terms. The parties agreed to a daily rate of $538.46. The contract is for 130 days and does not include benefits. The new contract will expire June 30, 2024.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
After a lengthy discussion with board members , based on input from the community, the Superintendent's contract will be adjusted to 6 months. WIth the understanding if a qualified candidate is found before the term in up, he will step down early.
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8. OPERATING REFERENDUM
Description:
The school board should determine if an operating referendum should be conducted this fall or postponed to 2024. The school board should set the amount of the operating referendum at the next (July) meeting to conduct a referendum election this fall.
The 2023 legislature has concluded and Nicollet will receive at least $100,000 more revenue legislature as was anticipated in the FY 24 budget approved last month. The updated FY 24 undesignated general fund balance is shown below. The revisions consider the additional revenue from the state and the expense reduction from the nursing program. The FY 24 undesignated general fund budget deficit is $104,300 instead of $228,000 as projected at the May 10 board meeting. Forecasting a school budget two years ahead is capricious and subject to unknown variables.
This projection suggests that an operating referendum could be delayed until the fall of 2024. The overall general fund should still be positive due to the balance in LTFM and other reserve accounts. The low cash balance may require cash flow borrowing. That expense might be offset by arbitrage.
Minnesota public schools are more successful in conducting odd-year referendum elections. The school’s referendum messaging can be lost amid the attention from state and national campaigns. The increased voter turnout in even-year elections typically sways against school referendums. The current operating referendum was approved in the fall of 2021. The duration is 5 years, funding Fiscal Years 23, 24, 25, 26, 27.
Discussion:
Tabled this item.
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9. DESIGNATE KDV AS SCHOOL DISTRICT FINANCIAL AUDITORS
Action(s):
No Action(s) have been added to this Agenda Item.
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10. AUTHORIZE BUSINESS MANAGER POSITION
Description:
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Action(s):
No Action(s) have been added to this Agenda Item.
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11. APPROVE SOCCER COOPERATIVE
Description:
James Burneau and the superintendent are recommending that we join the Loyola/LCWM/St. Clair cooperative soccer program. Medelia is leaving the coop. A survey shows that 5 NPS students grades 7-12 would like to participate (4 boys 1 girl).
Action(s):
No Action(s) have been added to this Agenda Item.
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12. ADJOURNMENT
Action(s):
No Action(s) have been added to this Agenda Item.
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