October 6, 2021 at 10:00 AM - Regular Board Meeting and Public Hearing Concerning 2021 Annual Financial Report
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1. CALL TO ORDER
Discussion:
Board Chair, Mr. Marty Baca, called the regular board meeting and public hearing concerning the 2021 Annual Financial Report of Central Arizona Valley Institute of Technology (CAVIT) to order at 10:01 am.
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2. ROLL CALL
Discussion:
Ms. Mary Duarte participated by phone.
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3. PLEDGE OF ALLEGIANCE
Discussion:
Led by Mr. Baca.
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4. ADOPTION OF AGENDA
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4.A. Adopt October 6, 2021 Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Ms. Farrell made a motion to remove the following policies from the Consent Agenda: GCH-Professional/Support Staff Orientation and Training, GDF-Support Staff Hiring, IMB-Teaching About Controversial/Sensitive Issues and JLCB-Immunizations of Students
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5. APPROVE MINUTES
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5.A. Approve September 1, 2021 Regular Session Minutes
Action(s):
No Action(s) have been added to this Agenda Item.
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6. CALL TO THE PUBLIC
Discussion:
There were none.
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7. ADJOURN TO STUDY SESSION
Recommended Motion(s):
Adjourn to study session. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Discussion:
Adjourned to Study Session at 10:05 am.
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8. STUDY SESSION
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8.A. CAVIT Programming Update
Discussion:
Mr. Glover reported on the additional 6.353 acres adjacent to the east side of the campus. The City of Coolidge approved the amended lease on September 27, 2021. The amended lease agreement is on the agenda for CAVIT board approval. The annual cost of the additional land is $16,770.00 . The additional land will allow CAVIT to continue to grow.
Mr. Glover met with Central Arizona College (CAC) to create a partnership to start three new programs for the next school year. The three programs being considered are construction, welding and heavy equipment operator. This will allow CAVIT to get students started in those programs as CAVIT builds the needed space to bring those programs on site. |
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9. RETURN TO REGULAR SESSION
Recommended Motion(s):
Return to regular session. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Discussion:
Returned to Regular Session at 10:24 am.
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10. SUPERINTENDENT'S REPORT
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10.A. First Quarter Activity Update
Discussion:
Mr. Glover provided an update on the first nine weeks of school. CAVIT is back to normal status with students attending Monday through Friday. CAVIT continued with pre-COVID events such as CAVITCon events, awards ceremonies and Cosmetology Hair Show. Clinics will open to the public again on October 21, 2021.
Construction on the additional classroom space will be complete and available for use next month. |
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11. BUSINESS MANAGER'S REPORT
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11.A. Public Hearing for the 2020-2021 Annual Financial Report
Discussion:
Ms. Terry reviewed the 2020-2021 Annual Financial Report.
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11.B. Accept 2020-2021 Annual Financial Report and authorize its publication
Recommended Motion(s):
Accept the 2020-2021 Annual Financial Report. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Action(s):
No Action(s) have been added to this Agenda Item.
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12. PERSONNEL
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12.A. Approve to hire Gordon Johnston as Janitor/Maintenance for 2021-2022
Recommended Motion(s):
Approve to hire Gordon Johnston as Janitor/Maintenance for 2021-2022. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Action(s):
No Action(s) have been added to this Agenda Item.
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12.B. Approve Manufacturing Teacher Job Description
Recommended Motion(s):
Approve Manufacturing Teacher Job Description. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Action(s):
No Action(s) have been added to this Agenda Item.
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13. ADMINISTRATIVE SERVICES
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13.A. Approve FY23 CAVIT Programming
Recommended Motion(s):
Approve FY23 CAVIT Programming. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Action(s):
No Action(s) have been added to this Agenda Item.
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13.B. Approve First Amendment to Lease Agreement with City of Coolidge
Recommended Motion(s):
Approve First Amendment to Lease Agreement with City of Coolidge. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Action(s):
No Action(s) have been added to this Agenda Item.
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14. CONSENT AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
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14.A. Administrative Services
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14.A.1. Approve second presentation and approval of amendments to policies.
BDF-Advisory Committees BEDD-Rules of Order BEDH-Public Participation at Board Meetings BIB-Board Member Development Opportunities DIE-Audits/Financial Monitoring DJ-Purchasing (Purchasing Ethics Policy) EEAEA-Bus Driver Requirements Training and Responsibilities-Delete GCB-Professional Staff Contracts and Compensation GCF-Professional Staff Hiring GDB-Support Staff Contracts and Compensation IC-School Year IHA-Basic Instructional Program-Delete IHAMB-Family Life Education-Delete IHAMD-Instruction and Training in Suicide Prevention IJ-Instructional Resources and Materials IJJ-Textbook/Supplementary Materials Selection and Adoption JFAA-Admission of Resident Students JFAB-Tuition/Admission of Nonresident Students JFB-Open Enrollment-Delete JK-Student Discipline JKD-Student Suspension JKE-Student Expulsion JLF-Reporting of Child Abuse/Child Protection KB-Parental Involvement in Education |
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14.B. Business Services
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14.B.1. Accept budget summary through September 30, 2021
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14.B.2. Approve Payroll Vouchers
Payroll Vouchers 4 through 6, totaling $274,195.34 |
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14.B.3. Approve Expense Vouchers
Vouchers 2203 through 2204, totaling $833,314.98 |
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14.B.4. Accept Student Activities Fund Report through September 29, 2021
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15. FUTURE AGENDA ITEMS
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16. ADJOURN REGULAR SESSION
Recommended Motion(s):
Adjourn the regular meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Meeting adjourned at 10:50 am.
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