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June 28, 2021 at 7:00 PM - Regular Board Meeting

1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Recognition of Guests 
6. Approval of Minutes
7. Financial Reports - Gary Stennes & Justin Isaacson to audit bills at 6:15 p.m.
7.a. Monthly Cash Balance Report
7.a.1) Balance Sheet
7.a.2) Electronic Funds Transfer
7.b. Revenue / Expenditure Report
8. Consent Agenda
8.a. Accept Donations
8.b. Approve Resignation - Doris Hall, Special Education Teacher
Presenter:  Dr. Parks
Description:  Ms. Hall has been an outstanding teacher working with us over the past year.  She has accepted a position to work in the same district as her spouse.
8.c. Accept Retirement - Rosanne Lueck, Educational Assistant
Presenter:  Dr. Parks
Description:  Roseanne has been a dedicated part of our Elementary and Pre-K for 19 years.  We wish her well in retirement.  She plans to spend more time with her family and on hobbies.  Thank you for all you have done for our kids.
9. Action Items
9.a. Approve - 2022-2031 Long Term Facility Maintenance Plan
Presenter:  Dr. Parks
Description:  The school district must approve annually the LTFM 10-year plan.  The Long Term Facility Maintenance Funds are a combination of aid and levy to allow the district to focus on the physical plant of the school without using revenues focused on educational programming.  The school board must annually approve the LTFM plan for the next 10 years.  The revenues for this year are $236,877 and expenses are expected at $229,900.  The building committee met in May and developed the 2031 plan.  

Near-term needs requiring a change to FY22 LTFM plan:
     1.  Small gym roof is leaking. 
     2.  Air handler for Wood Shop/Sensory Room

For planning purposes, 2030 will have estimated revenues of $261,090 with estimated expenditures of $249,500.  
9.b. Approve - 2021-2022 Insurance & Risk Management Proposal from Vaaler Insurance
Presenter:  Dr. Parks
Description:  Vaaler Insurance has negotiated a $9,471.27 reduction in our overall premium for 21-22 as compared to last year - at a total cost of $85,062.13.  

Vaaler had previously used Wright Specialty as our primary insurer.  This year we made application through Employees Mutual Casualty Insurance Company (EMC) and realized the above-mentioned savings.  The EMC bid identified savings in Property Insurance, General Liability Insurance, Auto Insurance, and Educators Liability Insurance.  
Increases were identified in Cyber Liability and Inland Marine Insurance.  These increases were offset by the larger reductions in premium.  
9.c. Approve - Preliminary FY 2022 Budget
Presenter:  Dr. Parks
Description:  The FY22 preliminary budget reflects a 2.45% revenue increase on the per-pupil formula allowance.  The FY22 formula results in $282,472 in increased revenue over FY21 and a minimum of $219,209 in ESSER II revenue.

Salary and benefit-related expenses are expected to increase by $166,028 in the salary budget.  This is a combination of a reduction in overall salary costs due to retirements and resignations and a pre-negotiation estimate of wage and benefit increases.

Non-Salary expenses increased by $198,691 due to increased costs in:
1. Contracted services
2. Teleservices provided for our Speech-Language Pathologist.
3. Increases in fuel costs.
4. Increases in the number of students taking college coursework.
5.  Secondary equipment.

Expenditures at this time will exceed revenue by $31,804

The revenue budget will increase when MDE identifies additional aids such as compensatory, Special Ed., Safe Schools, and Declining Enrollment which have not been released yet.

We will continue to refine the revenues and expenses related to COVID recovery programs (ESSER III, Summer Programs, and once we have a highly reliable understanding of our revenues following the legislature's special session.  
10. Discussion Items
11. Reports
11.a. Student Representatives
11.b. Board Members
11.c. Principal Michaelson
11.d. Certified Staff Representative
11.e. Classified/Confidential Staff Representative
11.f. Superintendent Parks
12. Next Meeting - July 26, 2021, 7:00 p.m.
13. Adjourn
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