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June 20, 2022 at 6:30 PM - Regular Meeting

1) Roll Call, Establishment of Quorum, Call to Order, Pledge of Allegiance, Prayer
Presenter:  Kyle Erwin
2) Open Forum/Public Comment
Presenter:  Kyle Erwin
Description:  To address the board during a regular board meeting, speakers must sign the "Request to Address Trustees" form and return to the Superintendent Secretary before the meeting begins. During the public comments portion of the agenda, the registered speaker will be allowed to address the board.
To address the board, each speaker should follow these guidelines:
  • Speakers should first state their name upon addressing the board.
  • Speakers are limited to five minutes to make comments.
  • Board of Trustees cannot comment on presentations. The applicable member of district administration or campus administration will be contact with the presenter.
  • Copies of presentations, if present, should be made available to all trustees and the superintendent.
  • Board policy prohibits the discussion of complaints against District employees during an open forum.
3) Consent Agenda
Presenter:  Kyle Erwin
3)A) Approve Minutes
3)B) Budget Amendments
Description:  ESER III Grant Funds:  BISD was awarded $700K for the third phase grant program.  The amendment will move expenditures for the HVAC program from the general fund to the ESER III Grant.     
3)C) Approve payment of bills
4) Reports
4)A) Superintendent
Presenter:  Leslie Vann
Description:  Information will be presented on the following topics. 
  • Superintendent Search Process 
  • ESSER III Funds Request - HVAC 
  • Board Training Plan - Projected Dates 
  • Board Training Hours 
  • Budget Timeline 
  • Security Update
  • Committees in Progress
  • Student Population Growth
4)B) Assistant Superintendent
Presenter:  Chris Chappotin
Description:  Information will be presented on the following topics: 
  • STAAR Results - Overview 
  • Professional Development Plans 2022-23
4)C) Chief Financial Officer
Presenter:  Summer Mathis
Description:  Presentation of the 3rd Quarter Investment Report. 
4)C)1) 3rd Quarter Investment Report

Description:  Sec. 2256.023.  INTERNAL MANAGEMENT REPORTS.  (a)  Not less than quarterly, the investment officer shall prepare and submit to the governing body of the entity a written report of investment transactions for all funds covered by this chapter for the preceding reporting period.
4)D) Director of Operations
Presenter:  Leslie Vann - Brandon Hopkins
Description:  Information will be provided on the following topics: 
  • Intermediate Library Project 
  • Rock Gym Project 
  • Turf Project 
  • HVAC Project 
  • Lighting Project 
  • Paint Issue 
  • Cafeteria Equipment 
  • School Dude - Work Order System
5) Discuss Furniture RFP 
Presenter:  Leslie Vann - Summer Mathis
Description:  RFP process was conducted to determine costs for district furniture needs.  The proposals were received by 3 pm - Monday, June 20, 2022.  The proposals will be reviewed and ranked.  A recommendation will be made to the board for approval to identify providers based on the RFP.  
6) Discuss and Consider GoldStar Transit, Inc. transportation agreement amendment. 
Description:  Annually, the board reviews and considers the agreement with GoldStar Transit, Inc.  The services include daily bus routes, field trips, and extra-curricular services.  

1.  All rates in the agreement shall be adjusted annually.  In the third year of the contract, four brand new buses will be provided to the District by Company and all rates will increase by eleven percent (11%) beginning August 1st, 2022. 
2.  According to Section 11a of the Agreement, the rates contained therein are based on 173 school days.  In the event of a reduction in operating days for transportation below 173, District will pay an amount equal to forty-eight percent (48%) of the daily regularly scheduled route services billing to Company. 
3.  All other terms and conditions of the agreement shall remain unchanged. 

The cost of the amendment exceeds the $50,000 threshold listed in board policy. Therefore, Board action is required. 
7) Discuss and Consider District of Innovation Plan Resolution
Presenter:  Leslie Vann -Chris Chappotin
Description:  The DOI committee has completed the process for revision of the District of Innovation plan.  HOWEVER, the DOI plan approved in 2017 expired in March 23, 2022.  The DOI Committee met in the spring and completed the recommendation process.  Mr. Chappotin has reviewed Education Code 12A.001; 19 TAC 102.1303 and consulted with ESC Staff to assist us with addressing next steps. 

Boyd ISD has the opportunity to designate itself as a District of Innovation again. This would allow the district the flexibility to "opt out" of certain laws and rules that we normally would have to follow.  The "designation" would allow Boyd ISD the same flexibility that current Texas law affords to charter schools.   This resolution is just the first step of a multiple-step process.  All this resolution does is allow the district to start "exploring" the possibilities of enacting this process.  Before any policies or laws are changed, amended, or excluded, committee meetings must occur with the final approval being by the Board of Trustees.   

You will receive a report outlining the recommended path to have the DOI in place by the start of school.  Attached are documents to provide background information.   In addition, a copy of the proposed resolution has been attached. 
8) TASB Board Policy Review
Presenter:  Leslie Vann
Description:  This past spring, district administrators worked with TASB to update BISD district policy. We will spend a few minutes reviewing the proposed revisions.  Several of the items in the policy revision relate to the DOI and therefore action needs to be scheduled after the approval of the DOI.  The recommendations may require further revision. I recommend that the Board act on the proposed changes in August.   
9) Closed Session - Pursuant to Texas Government Code Sections §551.071, to consult with the District's attorney, in person or by phone, on a matter in which the duty of the attorney to the District under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Local Government Code. 

Pursuant to Texas Government Code Sections §551.074 for the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer, employee, or to hear complaints or charges against a public officer or employee. 
9)A) Resignations/Retirements/New Hires
Presenter:  Leslie Vann
Description:  There are several new hires.  Mr. Nash has returned to the assistant principal position at the high school.  Mrs. Chappotin will be coordinating the instructional coaches and assist with mentoring the new teachers. See attached list.  Attached is the list of resignations and new hires as of 6.15.22.  An updated list will be provided at the meeting if necessary. 
9)B) Discuss Superintendent Search Process
10) Action Resulting from Closed/Executive Session
11) Adjournment

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