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February 17, 2021 at 7:00 PM - 5:30 p.m. Executive Session; 6:00 p.m. Board Work Session and 7:00 p.m. Regular Board Meeting

Minutes
I. 5:30 p.m. Executive Session: 
The board will convene in Executive Session to review and evaluate the employment–related performance of the chief executive officer, pursuant to ORS 192.660 (2)(i).

Executive Sessions are closed to the public. All matters discussed during executive sessions are confidential and shall not be disclosed by any representation of the news media without authorization by the school board.
Agenda Item Type:  Action Item
II. 6:00 p.m. Board Work Session: 
Agenda Item Type:  Action Item
II.1. Receive Update on District Key Performance Indicators (45 minutes)
Presenters:  Cydney Vandercar, Superintendent
Agenda Item Type:  Action Item
Attachments: (2)
III. 7:00 p.m. Regular Board Meeting:
Agenda Item Type:  Information Item
IV. Call to Order, Roll Call, Flag Salute, Land Acknowledgement
Agenda Item Type:  Information Item
V. Agenda Review
Agenda Item Type:  Information Item
VI. Introduction of Guests and Superintendent’s Report
Agenda Item Type:  Information Item
VII. Comments by Board Chair
Agenda Item Type:  Information Item
VIII. Receive Reports from High School Student Representatives
Agenda Item Type:  Information Item
IX. Items Raised by the Audience
Agenda Item Type:  Information Item
Description:  Up to 10 community members may provide public comment to the boad at each regular board meeting. Community members may sign up to speak by submitting a request online at 4j.lane.edu/board/publicomment by noon on the Monday before the meeting. Individual speakers are limited to two minutes and cannot give their time to another speaker.

Speakers may offer objective comments or criticism about district operations and programs. The district has a board policy for filing a formal complaint against an individual. Please contact the Superintendent's Office at 541-790-7706 for more information about submitting a formal complaint.
X. Comments by Employee Groups
Agenda Item Type:  Information Item
Description:  Employee group representatives are limited to three minutes.
XI. Comments and Committee Reports by Individual Board Members
Agenda Item Type:  Information Item
Description:  Each board member is limited to three minutes.
XII. Consent Group - Items for Action
Agenda Item Type:  Information Item
XII.1. Approve Meeting Minutes: January 13, 2021
Presenter: Cydney Vandercar, Superintendent
Agenda Item Type:  Action Item
Attachments: (1)
XII.2. Approve of Private Alternative Education Options Contracts
Presenters:  Kat Lange, Director of Student Services and Holly Langan, Director for Support Services
Agenda Item Type:  Action Item
XII.3. Approve Amendment to Option Agreement and Agreement of Purchase and Sale with YMCA
Presenters:
Kyle Tucker, Chief Operations Officer and Christine Nesbit, General Counsel
Agenda Item Type:  Action Item
XIII. Items for Information
Agenda Item Type:  Information Item
XIII.1. Bond Update and Summer 2021 Facilities Plan: (15 minutes)
Presenters: Kyle Tucker, Chief Operations Officer and Ryan Spain, Director of Facilities Management
Agenda Item Type:  Action Item
XIII.2. Receive Update on Graduation Rates: (15 minutes)
Presenters: Andy Dey, Director of Secondary Education and Oscar Loureiro, Director of Research and Planning
Agenda Item Type:  Action Item
XIII.3. Receive Update on 4J Wraparound Services Program (20 minutes)
Presenters:  Misael Flores Gutierrez, Equity Instruction & Parterships Administrator and Maria Covernali, District Social Worker and Dana Fleming, Executive Director of Eugene Education Foundation
Agenda Item Type:  Action Item
Attachments: (3)
XIII.4. Receive Update on COVID-19 and Return to On Site Learning (45 minutes)
Presenter:  Cydney Vandercar, Superintendent
Agenda Item Type:  Action Item
XIV. Items for Action
Agenda Item Type:  Information Item
XIV.1. Approve the Lane ESD 2021-23 Local Service Plan Year One: (5 minutes)
Presenter:  Cydney Vandercar, Superintendent
Agenda Item Type:  Action Item
XV. Items for Action at a Future Meeting
Agenda Item Type:  Information Item
XV.1. Consider Adoption of DJC-AR Special Procurements and Exemptions from Competitive Bidding (5 minutes)
Presenters: Holly Langan, Director of Support Services and Christine Nesbit, General Counsel
Agenda Item Type:  Action Item
XV.2. Consider Adoption of and Revisions to Board Policies (10 minutes):
Presenter: Christine Nesbit, General Counsel
CI  – Emergency Superintendent Authority (new adoption)
IGBA  – Students with Disabilities – Child Identification Procedures
IGBAH  – Special Education – Evaluation Procedures
IGBAJ  – Special Education –Free Appropriate Public Education (FAPE)
IGBBC  – Talented and Gifted – Programs and Services
JGAB  – Use of Restraint or Seclusion
JGD  – Suspension 
 
Agenda Item Type:  Action Item
XVI. Suggestions by the Board for Consideration of Items at a Future Meeting
Agenda Item Type:  Information Item
XVI.1. Meeting Dates:
September 2020: September 2, 10, 16, 21, 23 (Complete)
October 2020: October 7, October 14 & October 21 (Complete)
November 2020: November 4 & November 18 (Complete)
December 2020:  December 2 & December 16 (Complete)
January 2021: January 13, 2021 & January 27, 2021 (Complete)
February 2021: Wednesday, February 3 & Wednesday, February 17
March 2021: Wednesday, March 3 & Wednesday, March 17
April 2021: Friday, April 16 Board Retreat & Wednesday, April 21
May 2021: Wednesday, May 5 & Wednesday, May 19
June 2021: Wednesday, June 2 & Wednesday, June 16
Agenda Item Type:  Information Item
XVII. Adjourn
Agenda Item Type:  Information Item

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