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January 13, 2021 at 7:00 PM - 6:00 p.m. Executive Session and 7:00 p.m. Regular Board Meeting

Minutes
I. 6:00 p.m. Executive Session:  
1. The board will convene in executive session to consult with legal counsel concerning current litigation or litigation that is likely to be filed, persuant to ORS 192.660 (2) (h).

2. The board will convene in executive session to conduct deliberations with persons designated by the governing body to carry on labor negotiations, pursuant to ORS 192.660 (2) (d).

Executive Sessions are closed to the public. All matters discussed during executive sessions are confidential and shall not be disclosed by any representation of the news media without authorization by the school board.   
 
Agenda Item Type:  Action Item
II. 7:00 p.m. Regular Board Meeting:
Agenda Item Type:  Information Item
III. Call to Order, Roll Call, Flag Salute, Land Acknowledgement
Agenda Item Type:  Information Item
IV. Agenda Review
Agenda Item Type:  Information Item
V. Introduction of Guests and Superintendent’s Report
Agenda Item Type:  Information Item
VI. Comments by Board Chair
Agenda Item Type:  Information Item
VII. Receive Reports from High School Student Representatives
Agenda Item Type:  Information Item
VIII. Items Raised by the Audience – Public Comment
Up to 10 residents will provide public comment at each meeting. The time limit per speaker is two minutes. If more than 10 residents request to speak, the selection and order of speakers will be determined randomly.  To ensure a diversity of voices, however, priority will be given to residents who did not provide public comment during the previous two meetings.  

Community members can continue to submit written comments via email to board@4j.lane.edu.  

Speakers may offer objective comments or criticism about district operations and programs. The district has a board policy for filing a formal complaint. Please contact the Superintendent's Office at 541-790-7706 for more information.
Agenda Item Type:  Information Item
Description:  Individual speakers are limited to three minutes and cannot give their time to another speaker. There will be a total of 30 minutes of public comment.  If additional time for public comment is needed, it will be at the end of the meeting. 

Speakers may offer objective comments or criticism about district operations and programs. The district has a board policy for filing a formal complaint against an individual. Please contact the Superintendent's Office at 541-790-7707 for more information about submitting a formal complaint.
IX. Comments by Employee Groups
Agenda Item Type:  Information Item
Description:  Employee group representatives are limited to three minutes.
X. Consent Group - Items for Action
Agenda Item Type:  Information Item
X.1. Equitable Athletic Facilities - Construction Manager/General Contractor (CM/GC) Award
Presenter: Ryan Spain, Directors of Facilities
Agenda Item Type:  Action Item
Attachments: (1)
X.2. Equitable Athletic Facilities - Architectural Design Services Award
Presenter: Ryan Spain, Director of Facilities
Agenda Item Type:  Action Item
Attachments: (1)
X.3. Camas Ridge Elementary School Replacement - Architectural Design Services Award
Presenter: Ryan Spain, Director of Facilities
Agenda Item Type:  Action Item
Attachments: (1)
X.4. Bleacher Replacement - Monroe and Kennedy Middle Schools
Presenter:  Ryan Spain, Director of Facilities
Agenda Item Type:  Action Item
X.5. Outdoor School Contract Agreement
Presenters: Eric Anderson, Director of Curriculum and Brooke Wagner, Director of K-8 Instruction
Agenda Item Type:  Action Item
Attachments: (1)
X.6. Approve Agreement with Eugene Education Association (EEA) Concerning Coaching Stipends
Presenter: Christine Nesbit, General Counsel and Karen Hardin, Director of Human Resources
Agenda Item Type:  Action Item
Attachments: (2)
X.7. Approve Meeting Minutes: October 14, 2020; November 18, 2020; December 2, 2020
Presenter: Cydney Vandercar, Superintendent
Agenda Item Type:  Action Item
Attachments: (3)
X.8. Amendment of Deed Restriction
Presenter: Christine Nesbit, General Counsel
Agenda Item Type:  Action Item
XI. Items for Information
Agenda Item Type:  Information Item
XI.1. Receive Update on COVID-19 and Return to Learning (45 minutes)
Presenter:  Cydney Vandercar, Superintendent
Agenda Item Type:  Action Item
XII. Items for Action
Agenda Item Type:  Information Item
XII.1. Approve Instructional Hours for 2020-21 School Year (10 minutes)
Presenter:  Charis McGaughy, Assistant Superinendent for Instruction
Agenda Item Type:  Action Item
Attachments: (1)
XII.2. Approve COVID-19 Temporary Paid Leave Program (15 minutes)
Presenters: Karen Hardin, Director of Human Resources, Dawn Strong, Human Resources Administrator and Christine Nesbit, General Counsel
Agenda Item Type:  Action Item
Attachments: (2)
XIII. Comments and Committee Reports by Individual Board Members
Agenda Item Type:  Information Item
Description:  Each board member is limited to three minutes.
XIV. Suggestions by the Board for Consideration of Items at a Future Meeting
Agenda Item Type:  Information Item
XIV.1. Meeting Dates:
September 2020: September 2, 10, 16, 21, 23 (Complete)
October 2020: October 7, October 14 & October 21 (Complete)
November 2020: November 4 & November 18 (Complete)
December 2020:  December 2 & December 16
January 2021: Wednesday, January 13, 2021
February 2021: Wednesday, February 3 & Wednesday, February 17
March 2021: Wednesday, March 3 & Wednesday, March 17
April 2021: Wednesday, April 21
May 2021: Wednesday, May 5 & Wednesday, May 19
June 2021: Wednesday, June 2 & Wednesday, June 16
Agenda Item Type:  Information Item
XV. Adjourn
Agenda Item Type:  Information Item

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