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July 16, 2020 at 5:30 PM - Special Meeting

Minutes
A. INTRODUCTION OF MEETING AND PLEDGE OF ALLEGIANCE
B. CLOSED MEETING - 5:30 P.M.  (TX GOVT. CODE 551.071/551.072/551.074/551.082)
Presenter:  MR. BEN DAVIS, PRESIDENT
B.1. RESIGNATIONS/TERMINATIONS/SETTLEMENTS/NON-RENEWALS 
B.2. APPOINTMENTS/REASSIGNMENT
B.3. REQUESTS FOR LEAVE OF ABSENCE
B.4. DISCUSS PURCHASE, EXCHANGE, LEASE, OR VALUE OF REAL PROPERTY
B.5. CONSULTATION WITH BOARD ATTORNEY
B.6. OTHER ITEMS CONCERNING PERSONNEL
C. RECONVENE FOR OPEN MEETING
D. OPEN FORUM
E. INFORMATION ITEMS
E.1. SUPERINTENDENT'S REPORT
E.1.a. Financial Update
E.1.b. Instructional Update
F. CONSENT ITEMS (All items listed under this subheading will be adopted with one motion unless they are removed from the Consent Agenda by a Trustee or the Superintendent for discussion.)
F.1. CONSIDER APPROVAL OF PROPOSED AMENDED BUDGET FOR GENERAL FUND
Description:  GENERAL FUND
EXPENDITURES
The proposed amended budget includes:
1. Adding $23,200 to Function 11 for additional supplies and other operating expenses requested.
2. Adding $8,000 to Function 36 for Athletic Summer Feeding Program.
3. Adding $1,014,780 to Functions 11, 34, 36, 51, 53, and 81 to re-budget items approved in the 2019-2020 budget but not complete at 6/30/2020 (see worksheet for addtional details).
4. Move $9,000 from Function 13 to Function 11 for Instructional Department.
5. Adding $775,545 to Function 11 for COVID-19 supplies and materials.
6. Removed $12,000 of state revenue from SHARS fund that was budgeted twice in original budget.

The General Fund deficit will be $2,430,064 after this amendment is approved.  The net chagne to the deficit is $1,833,525.
F.2. CONSIDER UPDATE TO POLICY CE (LOCAL)
G. SEPARATE ITEMS
G.1. CONSIDER REVISED 2020-2021 ACADEMIC CALENDAR
G.2. CONSIDER RESOLUTION TO ALLOW SUPERINTENDENT TO APPROVE AND SUBMIT THE ASYNCHRONOUS REMOTE LEARNING PLAN FOR 2020-2021
G.3. CONSIDER RESOLUTION REGARDING EXCLUSION FROM EXTRACURRICULAR ACTIVITIES AND ELECTIVE COURSES
G.4. APPROVAL TO SUSPEND PROCUREMENT REQUIREMENTS RELATED TO COVID-19 EXPENDITURES
Description:  Due to the COVID-19 disaster/emergency the District is requesting the School Board to suspend the procurement requirements related to COVID-19 expenditures, such as purchase of masks, protective dividers for desks and office areas, supplies and equipment to install sanitation stations in each classroom.

The District has determined that the time it will take to follow TEC 44.031 would substantially impair the conduct of classes or other essential school activities.  In order to begin the school year for 2020-2021 the District must make these types of purchases quickly to insure timely delivery dates and installation.  The District estimates the total cost at $500,000 to $1,000,000.

The superintendent will present for ratification the expenditures to the School Board Members at the next School Board meeting.
H. CONSIDER ITEMS DISCUSSED IN CLOSED SESSION
I. ADJOURN
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