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November 19, 2020 at 7:00 PM - Regular School Board Meeting

Minutes
1. REVISED AGENDA
2. Zoom Meeting

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https://us02web.zoom.us/j/88338347108
Meeting ID: 883 3834 7108

Public Act 228 of 2020: Open Meetings Act Amendments Virtual Meetings
Public Act 228 permits telephonic or video conferencing meetings, in whole or in part, under the following circumstances:
  • Before Jan. 1, 2021 and retroactive to March 18, 2020, under any circumstances.
  • On and after Jan. 1, 2021 through Dec. 31, 2021, only to accommodate absent board members due to military duty, a "medical condition" or "statewide or local state of emergency."
  • After Dec. 31, 2021, only to accommodate board members due to military duty.
3. Call to Order and Roll Call
Discussion:  Called to order at 7:03PM.
4. The Pledge of Allegiance
Discussion:  President Ling led the Pledge of Allegiance.
5. Audience Participation
Discussion:  There was no audience participation.
6. Resolution:  Approval of Minutes
Action(s):
Moved that the written minutes be approved as recorded. This motion, made by Jessica Shaw-Nolff and seconded by Mark Ashley, Passed.
  • Mark Ashley: Yea
  • Mary Ling: Yea
  • Denise Petoskey: Yea
  • Kathy Reed: Yea
  • Jessica Shaw-Nolff: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Parker recommended the Board's approval.
7. Resolution:  Approval of Warrants
Action(s):
Moved that the warrants paid, as submitted by the administration, be approved in the amount of $2,644,134.31. This motion, made by Mark Ashley and seconded by Jessica Shaw-Nolff, Passed.
  • Mark Ashley: Yea
  • Mary Ling: Yea
  • Denise Petoskey: Yea
  • Kathy Reed: Yea
  • Jessica Shaw-Nolff: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Parker recommended the Board's approval.
8. First Read:  Policy #4225 Temporary Remote Work Policy for Michigan Occupational Safety and Health Administration (MIOSHA) Compliance.
Discussion:  In order to be in compliance with MIOSHA the Board is required to adopt the attached policy for remote work.  This is a temporary policy.   A second read for the policy's approval will take place on December 7, 2020 at the Special Board meeting work session.
9. Resolution:  NWEA License Renewal
Action(s):
Moved to accept the quote from North Western Evaluation Services (NWEA) of $23,691 for the renewal of the annual testing subscription renewal. This motion, made by Kathy Reed and seconded by Denise Petoskey, Passed.
  • Mark Ashley: Yea
  • Mary Ling: Yea
  • Denise Petoskey: Yea
  • Kathy Reed: Yea
  • Jessica Shaw-Nolff: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Parker fielded questions from the Board and recommended their approval.
10. Resolution:  Annual Summer Tax Collection
Action(s):
Moved to accept the attached Annual Summer Tax Resolution as presented. This motion, made by Mark Ashley and seconded by Jessica Shaw-Nolff, Passed.
  • Mark Ashley: Yea
  • Mary Ling: Yea
  • Denise Petoskey: Yea
  • Kathy Reed: Yea
  • Jessica Shaw-Nolff: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Parker recommended the Board's approval.
11. Resolution:  Extended Learning Plan
Action(s):
Moved to reconfirm the Extended Learning Plan as presented. This motion, made by Denise Petoskey and seconded by Kathy Reed, Passed.
  • Mark Ashley: Yea
  • Mary Ling: Yea
  • Denise Petoskey: Yea
  • Kathy Reed: Yea
  • Jessica Shaw-Nolff: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Mrs. Akins presented the November Extended Learning Plan to the Board. 
  • There were no modifications to the plan from last month
  • Both the middle school and the high school had to shut down for a short period and utilized remote learning during this time
  • All students and staff will be online for the half day on November 24, 2020
  • Attendance is taken daily in PowerSchool for online, in-person, and whole class/whole building quarantined students as a result of synchronous participation. These attendance percentages are reflected in the chart. Individual students quarantined while their class/school remains in session have not been counted in the attendance percentages although they have been accessing remote learning through Canvas and participating in regular feedback loops with staff via email, Zoom, etc. Beginning December 2, 2020, quarantined students will be required to participate in two-way communication at least twice per week (Wednesday - Tuesday) which will result in their attendance being recorded in PowerSchool and reflected in monthly attendance percentages.
There was no public comment.
Mr. Parker recommended the Board's approval.
12. Discussion:  Board Goals
Discussion:  The Board reviewed the Board goals and discussed changes that they would like to be made.  They noted that the goals are very applicable even during the pandemic.  
13. Educational Reports
Discussion:   Mrs. McMullen spoke for the elementary schools
  • Fall assessments are wrapping up
  • Looking forward to working online from home on November 24, 2020
  • Online teachers have been very helpful 
  • The teamwork, flexibility and attitude of all district staff has been amazing
  • Tremendous amount of support from parents
  • The halls are full of artwork and writings, conversations, giggling, friendships
Mr. Wilcox spoke for the middle school.
  • We had our first positive case since our last board meeting
    • About 100 students were quarantined
    • All quarantined students were supported and able to zoom
  • We did close for two days
    • Attendance was outstanding
    • Students followed through on their end
  • Ten teachers are currently out for COVID related reasons.
  • Aides have stepped up, thank you!
  • Working together as a team
  • Staff are being flexible and thinking outside the box, we are figuring this out
  • Parents are supportive
  • Students are resilient
  • Buildings still feel like school
  • While it is a stressful time, it is a very neat time seeing everyone come together
  • The Fall show will be performed during the school day and will be live streamed for the students and parents to watch.
    • Quarantine rules will be followed
  • Petoskey School Wellness Program has started
Mrs. Gamble spoke for the high school.
  • Expressed gratitude for Mr. Dohm's work
  • Mr. Dohm shared the athletic successes from this fall
    • Girls cross country won their first state championship
    • Emma Squires finished first in the Division 2 race
    • Boys cross country finished 14th in the state meet
    • Girls golf and boys tennis both attended states
    • Boys soccer won a district title
    • Winter sports were just shut down for three weeks
      • Hoping to be back on 12/9/20
      • MHSAA is talking with health department and the Governor
        • COVID is not passed around during games and practices
      • Kids need normal
      • Sports is a connection for students
      • Sports are a big part of their life
      • All posted schedules are wrong and will be updated soon
      • We are hoping that sports will start again on January 4, 2020
      • Spring sports may start later 
      • Kids, coaches, parents have all been understanding
  • The Fall show was able to be performed for parents and the show was also streamed 
  • High school was shut down prior to the statewide mandate due to staffing issues
    • The training during PD helped make this a smooth process
    • Teachers and students were practicing in class prior to the shut down
    • 95% attendance rate during the shutdown
    • A lot of teachers are teaching from their classrooms
    • Google voice has worked really well
      • texting is awesome
  • Making the best of the situation
Mrs. Ringle shared from the Special Education department
  • The special education teachers have their contingency learning plans in place to support students with IEP's
  • There have been no gaps in service
  • All have been flexible
  • Quality of service is outstanding - remote and in person
  • Kudos to the special education team
14. Board of Education Reports
Discussion:  Trustee Ashley 
  • Watched the Fall Show online and the kids did great
  • Impressed with how well they did
Trustee Ling
  • If you would like to see the Fall show Mrs. Saunders has the link
  • Petoskey Education Foundation awarded about $3,500.00 in mini grants 
  • Acknowledged the challenges during this time
  • Appreciate everyone
  • The parents are saying that they are so grateful that the schools are staying open and thank you for everything the staff are doing
15. Superintendent’s Report
Discussion: 
  • Best job in Northern Michigan
  • There is a sense of gratitude
  • Kids will handle this in the same way that adults handle it
  • If the teachers are happy to be here, then the kids will be happy to be here
  • Teachers have said "This year has reminded me why I do this job!"
  • Everybody is working together to make this year work
  • Board goals are very applicable to this year even though we are in a pandemic
  • Kudos to all involved 
  • There has been an increase in positive cases in our community (COVID-19)
  • The benefits of having kids in school has to be taken into consideration even though there are positive cases in the area
  • There is a lot to consider before closing schools
  • Hopefully the kids return on the 9th and sports are back in business soon!
  • Construction 
    • All sinking fund projects are completed
    • Spoke with the Architect about upcoming sinking fund projects
    • Would like to award bids by March
  • Logo changeover is moving along
  • Received a grant for almost $60,000 to help with the removal of the logo throughout the district
  • Congratulations to fall sports
  • Read online to Mrs. Mattingly's kindergarten classroom
  • Kudos to the online teachers, you are doing great work!
16. Audience Participation
Discussion:  Jill Cross
  • Has a kindergartner and a second grader. 
  • Kindergartner is home online due to quarantine, he is doing great
  • Feels very supported and confident that her children will thrive
  • Interested in the Veurink house
  • Is there any new information on selling the house
17. Adjournment
Action(s):
Moved to adjourn the meeting. This motion, made by Kathy Reed and seconded by Denise Petoskey, Passed.
  • Mark Ashley: Yea
  • Mary Ling: Yea
  • Denise Petoskey: Yea
  • Kathy Reed: Yea
  • Jessica Shaw-Nolff: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  The meeting adjourned at 8:36PM.
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