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September 3, 2020 at 4:00 PM - Special Meeting (Zoom)

Minutes
1. Zoom Meeting

Join Zoom Meeting:  https://us02web.zoom.us/j/82822672019
Meeting ID: 828 2267 2019

Under EO 2020-154, a school board may hold a meeting electronically using telephonic conferencing or video conferencing in a manner that permits both the general public and school board members to participate by electronic means. School board members participating electronically in a meeting will be considered present and may participate in the meeting as if they were physically present at the meeting, which means a quorum can be established using remote meeting technology and all board members participating remotely may vote on motions. EO 2020-154 remains in effect until Aug. 11, and for 28 days thereafter to the extent necessary to permit reliable scheduling of school board meetings.

 
2. Call to Order and Roll Call
Discussion:  The meeting was called to order at 4:04PM.
3. The Pledge of Allegiance
4. Audience Participation
Discussion:  None.
5. Resolution:  Appointment of Open Board Officer Position
Action(s):
Move to appoint Mark Ashley as First Vice President and Denise Petoskey as Second Vice President through December 31, 2020. This motion, made by Jessica Shaw-Nolff and seconded by Mark Ashley, Passed.
  • Kathy Reed: Absent
  • Mark Ashley: Yea
  • Mary Ling: Yea
  • Denise Petoskey: Yea
  • Jessica Shaw-Nolff: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Parker recommended the Boards approval.
6. Resolution:  Policy #3118 Title IX Sexual Harassment
Action(s):
To approve the attached Policy #3118 Title IX Sexual Harassment, as presented. This motion, made by Mark Ashley and seconded by Jessica Shaw-Nolff, Passed.
  • Kathy Reed: Absent
  • Mark Ashley: Yea
  • Mary Ling: Yea
  • Denise Petoskey: Yea
  • Jessica Shaw-Nolff: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Parker recommended the Board's approval.
7. Resolution:  Purchase of Google Voice Subscription
Action(s):
Move to purchase two-hundred Google Voice user licenses for the 2020-2021 school year in the amount of $30,936. This motion, made by Jessica Shaw-Nolff and seconded by Denise Petoskey, Passed.
  • Mark Ashley: Yea
  • Mary Ling: Yea
  • Denise Petoskey: Yea
  • Kathy Reed: Yea
  • Jessica Shaw-Nolff: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Parker gave a brief explanation, fielded questions from the Board and recommended their approval.  Mr. Wheeler will put together a spreadsheet that will show the COVID funds budget.
8. Resolution:  Change Order - Google Chromebooks
Action(s):
Move to authorize the additional purchase of student Chromebooks in the amount of $39,045. This motion, made by Mark Ashley and seconded by Jessica Shaw-Nolff, Passed.
  • Mark Ashley: Yea
  • Mary Ling: Yea
  • Denise Petoskey: Yea
  • Kathy Reed: Yea
  • Jessica Shaw-Nolff: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Parker explained the change order, answered questions from the Board and recommended their approval.
9. Resolution: Gordon Construction Change Order #2
Action(s):
Move to approve Change Order #2 for Gordon Construction in the amount of $2,004.30. This motion, made by Mark Ashley and seconded by Denise Petoskey, Passed.
  • Mark Ashley: Yea
  • Mary Ling: Yea
  • Denise Petoskey: Yea
  • Kathy Reed: Yea
  • Jessica Shaw-Nolff: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Parker recommended the Board's approval.
10. Resolution: Gordon Construction Change Order #3
Action(s):
Move to approve Change Order #3 for Gordon Construction in the amount of $28,958. This motion, made by Jessica Shaw-Nolff and seconded by Kathy Reed, Passed.
  • Mark Ashley: Yea
  • Mary Ling: Yea
  • Denise Petoskey: Yea
  • Kathy Reed: Yea
  • Jessica Shaw-Nolff: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Parker explained the change order, fielded questions from the Board and recommended their approval.
11. Resolution:  Transportation Contract
Action(s):
Move to contract with Johnson's Buses, Inc. for transportation services to the Public Schools of Petoskey for the 2020-2021 school year at a cost of $1,320,182. This motion, made by Jessica Shaw-Nolff and seconded by Kathy Reed, Passed.
  • Mark Ashley: Yea
  • Mary Ling: Yea
  • Denise Petoskey: Yea
  • Kathy Reed: Yea
  • Jessica Shaw-Nolff: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Parker and Mr. Wheeler explained the contract, fielded questions from the Board and recommended their approval.
12. Audience Participation
Discussion:  There was no audience participation.

Mr. Parker gave an update to the Board.
  • MHSAA just released that football is back on
  • Our focus will be on the physical and emotional safety of all students
  • Our enrollment appears solid
    • We are not holding spots for families that live downstate
    • Overall our numbers are pretty stable
  • Staff have been in the buildings the past two days for professional development
  • Buildings are ready to go for the first day of school
  • Board Policy update process will need to be discussed 
  • Laptop pick up was this past week
  • Focus on building relationships with kids the first week
  • Assessments 
    • Fall, Winter and Spring NWEA for K-8
    • We may recieve a waiver from assessments
  • Will be setting goals for the Return to School plans
  • The Extended Plan will be reviewed monthly
    • The plan will be added to the transparancy page on the website
  • New COVID-19 data reporting will be put on the website 
  • The new website is looking good
    • There is a lot of information
    • Staff and families will be directed to the website to answer questions
  • School Aid Fund is looking good so far
    • However legislation tends to take from this fund
  • Signed an agreement with PEA
    • The first agreement states that three of the first semester half days will be virtual for all students
      • Professional development for staff will be in person during those afternoons
    • The second agreement changes hourly schedules to block scheduling at the middle and high school 
  • Excited to start on Tuesday
Mrs. Akins
  • 23% of students are online
  • 23 teachers are teaching full time online
    • The high school teachers are teaching both in person and online
  • Amazing staff - stepping up to help out with all aspects of training
Trustee Ashley
  • Thanked the Executive Team for all of their work
  • Spoke with staff members and they are excited to start
Trustee Reed
  • Extended Learning Plan
    • Goals by the September 15, 2020
    • Approved on September 17, 2020
Mr. Parker
  • Mr. Wheeler is working with Munetrix for our transparency compliance
13. Adjournment
Action(s):
Move to adjourn at 5:15pm. This motion, made by Jessica Shaw-Nolff and seconded by Mark Ashley, Passed.
  • Mark Ashley: Yea
  • Mary Ling: Yea
  • Denise Petoskey: Yea
  • Kathy Reed: Yea
  • Jessica Shaw-Nolff: Yea
No Action(s) have been added to this Agenda Item.
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