January 4, 2021 at 6:00 PM - School Board Reorganizational Meeting
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1. CALL THE MEETING TO ORDER - CHAIR PETERSON
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2. ROLL CALL
Description:
ALDRICH
BROPHY CHRISTIANSEN MOHAMED PETERSON SMITH TOMCZIK All present. Mohamed present virtually. |
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3. PLEDGE OF ALLEGIANCE
Attachments:
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5. PUBLIC COMMENT
Description:
Maximum time for public comment is a total of 15 minutes. Individual speakers will be allowed no more than 3 minutes. Reference Shakopee School District Policy 206 for additional information. For those who wish to participate online, public comments may be submitted to communications@shakopee.k12.mn.us by no later than 5:00 p.m. on the day of the meeting. Comments submitted via email will be read aloud during this section of the meeting. Anonymous comments or comments from authors that can not be vertified will not be read aloud.
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6. CONSIDER CHANGES TO THE AGENDA
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7. APPROVAL OF AGENDA
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8. PERSONNEL ITEMS
Description:
Acceptance of Resignation. The following employee has submitted a letter of resignation from her position.
Recommended Action:Accept the resignation and thank her for her service to the district. |
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9. ORGANIZATION MEETING ACTION ITEMS
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9.1. Election of School Board Officers
Description:
A. Elect the office of Chairperson Tim Brophy nominated and Joe Aldrich seconded for Kristi Peterson to remain chair. B. Elect the office of Vice Chairperson Joe Aldrich nominated and Tim Brophy seconded Judi Tomczik to remain vice chair. C. Elect the office of Treasurer Paul Christiansen nominated and Ibrahim Mohamed seconded Joe Aldrich to remain in the office of treasurer. D. Elect the office of Clerk Judi Tomczik nominated and Paul Christiansen seconded Tim Brophy to serve as clerk for the school board. |
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9.2. Compensation amounts for the members of the Board of Education for calendar year 2021
Description:
2020 Compensation:
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9.3. Clerk, Treasurer, and Chair as signers on checks issued by the school district
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9.4. The use of facsimile signatures by the Clerk, Treasurer and Chair as when signing checks issued by the school district.
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9.5. Designation of official deposititories for school district funds
Description:
HomeTown Bank Old National Bank Minnesota School District Liquid Asset Fund Plus MinnTrust via PMA Associated Bank (OPEB Trust Transactions) US Bank (Bonds) Wells Fargo (Bonds) BMO Harris (P-cards) |
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9.6. Designation of the Director of Finance and Operations, or designee, to deposit and/or invest surplus funds
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9.7. Authorization of Director of Finance and Operations, or designee, to make Electronic Funds Transfers (EFT) on behalf of the school district
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9.8. Authorization of the Superintendent, or designee, as having the authority, after informing the School Board as to such actions, to enter contracts and approve payments on behalf of the school district. |
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9.9. Designation of the Shakopee Valley News as the official newspaper of the school district |
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9.10. Designation of the front window at 1200 Shakopee Town Square (District Office) as the official posting place for regular and special meeting notices.
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9.11. Designation of Ratwick, Roszak & Maloney as the school district’s primary attorney.
Description:
The School Board Chair and Superintendent, or designees, are the persons authorized to contact an attorney on behalf of the school district.
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9.12. Designation of Superintendent Mike Redmond as the Identified Official with Authority (IOwA) for the MDE External User Access Recertification System.
Description:
The Minnesota Department of Education (MDE) requires that school districts annually designate an Identified Official with Authority to comply with the MNIT Enterprise Identity and Access Management Standard which states that all user access rights to Minnesota state systems must be reviewed and recertified at least annually. The Identified Official with Authority will assign job duties and authorize external user’s access to MDE secure systems for their local education agency (LEA). The Board recommends to authorize Mike Redmond to act as the Identified Official with Authority (IOwA) for Shakopee Public School District 0720-01.
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9.13. Designation of the Superintendent’s Designee, Learning, Teaching, & Equity Department Administrative Assistant (Alison Johnson), as the Education Identity and Access Management (EDIAM) security manager.
Description:
The EDIAM Security system manages user accounts and authorization to secure website systems for the Minnesota Department of Education (MDE), Professional Educator Licensing and Standards Board (PELSB), and P20W (SLEDS and ECLDS).
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9.14. Adoption of the online District Policy Library
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9.15. ‘Automatic’ rescheduling of a School Board work session or regular meeting, that is postponed on short notice due to weather or other serious event, from Monday at 6:00 PM to two days later on Wednesday at 6:00 PM.
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9.16. Use the 2021 IRS mileage rate as the mileage reimbursement rate for ISD 720.
Description:
The IRS mileage reimbursement rate for 2021 is $0.560 per mile [2020 rate = $0.575 per mile]
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9.17. Accept the 2021 School Board Meeting Calendar (work sessions, regular meetings, retreats, professional development, and committee meetings).
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10. ORGANIZATION MEETING INFORMATION ITEM
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10.1. Committee appointments for 2021
Description:
Three board members on each of the following committees: Finance (Chair is also a member of Citizens Finance Committee) Community Engagement Facilities Personnel Policy --------------------------------- Various numbers of board members: Academies of Shakopee Steering Committee AMSD Board of Directors District Equity Leadership Team District Advisory Council Community Education Advisory Council Ad hoc committee(s)-- Ie. Pandemic Response Advisory Committee Southwest Metro MSHSL ECFE Advisory Council MSBA Shakopee Diversity Alliance |
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11. ADDITIONAL ACTION ITEM
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11.1. Changes to learning model(s)
Presenter:
Mike Redmond, Superintendent of Shakopee Public Schools
Description:
Presentation
ADVISORY RECOMMENDATION: Shift to the in-person learning model for students in the IHD program in grades K-2 on January 25. Grades 3-5 remain in distance learning. Grades 3-5 return to in-person learning on February 8.
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12. INFORMATION ITEMS
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12.1. Introduction of naming proposal for Multipurpose Room at West Middle School
Presenter:
Judi Tomczik, School Board Member
Description:
The Naming Committee established in accordance with school district policy 908 is proposing the naming of the multipurpose room at West Middle School in the following manner:
Bill Farmer and Mark Neu Wrestling & Multipurpose Room Public input on the naming proposal is requested from January 5, 2021 through January 22, 2021. Details for providing such input can be found on school district website. |
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12.2. Introduction of naming process for ‘south site’ (78/79)
Presenter:
Judi Tomczik, School Board Member
Description:
Presentation
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14. ADJOURNMENT
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