April 22, 2019 at 6:00 PM - School Board Regular Business Meeting

Description:  Congratulations to our Destination Imagination teams for a successful run at the state level.

“Organized Mess” placed 1st in the Improvisational Challenge and earned the chance to compete in the the Global Finals in Kansas City where they will compete with students from around the world! Team members include: Michael Waldorf, CJ Younger, Himani Joshi, Esther Kuah, and Payton Mason. The team managers are Chris Younger and Sudha Joshi.

“Flip the Switch” placed 5th in the Improvisational Challenge. Team members include: Paige Leary, Janani Karthick, Agrim Joshi, Carter Smith, Libby Hendrickson, and Smrithi Arunkumar. The team manager is Lisa Leary.

Destination Imagination is an innovative, international educational program in which student teams solve open-ended challenges and present their solutions at a regional tournament.  After a successful run in the Minnesota regional tournament, Organized Mess and Flip the Switch moved on to compete in the state tournament.

Description:  Congrats to our girls basketball team for competing in the  Class 4A Girls State Basketball Tournament in March.

Shakopee qualified for the Class 4A girls state basketball tournament by beating Eden Prairie 41-39 on Friday night at Eden Prairie High School. The Sabers played the # 2 seeded Stillwater Ponies in the state quarterfinals. Congratulations to all of our students, team managers, and coaches: Isabell West, Kyleigh Stark, Jaley Coplin, Kelley Brennan, Jazmyn McClellon, Amanda Moen, Sophie Moran, Kate Cordes, Jasmyn Hale, Maya Mitchell, Delaney Jossart, Natalie Holte, Aly Meier, Paige Broze, Katie Goodwin, Nicole Giese, Jocelyn Shromoff (team manager) and Kelsey Krieg (team manager).

Coaches:  Dan Russell, Steve Hack, and Juan Mitchell.

Description:  Congrats to Michael Hoffman; our biology teacher at the high school. He was recognized in March by WCCO Channel 4 as an Excellent Educator. This is Michael's 10th year teaching at the school. Michael says he went into teaching because he liked to work with the students. He keeps his lessons exciting, but it’s the relationships with the students that excites him the most. At the end of the school year, Hoffman’s goal for his students is for them to have evolved.

Description:  5.1.1 Acceptance of Resignations
Last Name, First Name, Position, Location, Effective Date
Ansell, Emily, Teacher, Special Service, Red Oak Elementary School, 6/07/2019
Colburn, Heidi, Teacher, English, High School, 6/07/2019
Duran-Marin, Valeria, Office Assistant, High School, 4/19/2019
Evett, Mitch, Teacher, Band, High School, 6/07/2019
Fahey, Kayla, Teacher, Physical Education, East Middle School, 6/07/2019
Fokken, Kim, Custodian, High School, 4/19/2019
Holstine, Kelly, Teacher. English, Tokata Learning Center, 6/07/2019
Howling Wolf, Kariusta, Food Service, Eagle Creek Elementary School, 4/24/2019
Larson, Stephanie, Program Support Assistant, Eagle Creek Elementary School, 5/03/2019
Nasiatka, Thomas, Teacher, Music, West Middle School, 6/07/2019
O'Malia, Sarah, Teacher, Art, East Middle School, 3/29/2019
Paul, Linda, Technology Assistant, High School, 4/19/2019
Recommended Action
Accept the resignations and thank them for their service to the district as presented.

5.1.2 Approval of Non-Certified Contracts for the 2018-19 School Year
Last Name, First Name, Position, Location, Salary, Effective
Armstrong, Rachel, Program Support Assistant, Eagle Creek Elementary School, $14.59, 4/08/2019
Mackey, David, Custodian, High School, $16.41, 4/17/2019
Neri, Jessica, Program Support Assistant, Sweeney Elementary School, $16.30, 4/08/2019
Perkins, Cheryl, Food Service Worker, West Middle School, $12.94, 3/25/2019
Poppler, Ashley, Program Support Assistant, High School, $14.59, 3/25/2019
Wallebeck, Dylan, Custodian, High School, $16.41, 4/09/2019
Weierke, Susan, Food Service Worker, Red Oak Elementary School, $12.94, 3/25/2019
Werner, Rae, Program Support Assistant, Central Family Center, $14.87, 3/26/2019
Recommended Action
Approve the non-certified contracts as presented.

5.1.3 Approval of Long Term Substitute Contracts
Name LTS, Replacing, Position, Location, Approx. Dates, Grade/Step, Approx. Days, FTE, Salary
Gruber, Kaytlyn, Swanson, Theresa, Teacher, Special Services, Sweeney Elementary School, 2/19/2019 through approx.  4/30/2019, BA Step 3, 1.0, $214.35/day
Rendon, Pearl, N/A, Program Support Assistant Bilingual, Eagle Creek Elementary School, 4/08/2019 through approx. 5/31/2019, Grade 3, Step 1, .813, $16.60/hr
Recommended Action
Approve the Long Term Substitute contracts as presented.

5.1.4 Approval of Co-Curricular Assignments
Last Name, First Name, Position Title
Allen, Brooks, MS Tennis Coach
Larsen, Jenny, MS Tennis Coach
Sanders, Grace, MS Tennis Coach
Varadhan, Aavni, MS Tennis Coach
Recommended Action
Approve the Co-Curricular Assignments as presented.

5.1.5 Approval of Teaching and Learning Supervisor
Last Name, First Name , Position, Location, Effective, Salary
Rolfsrud, Ford, Teaching and Learning Supervisor, District Wide, 7/01/2019, $117,000.00
Recommended Action  
Approve Ford Rolfsrud as Teaching and Learning Supervisor beginning the 2019-20 School Year.

Description:  Recommended Action
Approve the minutes of the March 25, 2019 School Board Business Meeting and the April 8, 2019 School Board Work Session as presented.

Description:  Recommended Action
Approve the bills and authorize to pay same as presented.

Description:  Recommended Action
Approve the wires reports as presented.

Description:  Director of Instructional Technology Bryan Drozd is requesting authorization for sale of obsolete technology equipment.
Recommended Action
Per School District Policy 802, authorize the sale of obsolete technology equipment (approximately 320 Macbooks with an estimated value of $45,000) as presented.

Description:  Recommended Action
1.       That the attached SouthWest Metro Joint Powers Agreement be and hereby is approved as amended; and
2.       That the Chairman and Clerk are hereby authorized to execute and deliver the attached amended SouthWest Metro Joint Powers Agreement.

Description:  In January the District administration initiated an audit of consulting activity between ICS and the school district.  Audit focused on consulting activity from 2012 through 2018 emphasizing an analysis of contractual agreements, subsequent district payments related to contractual agreements, and an analysis of reimbursable charges related to consulting activity. The District’s audit firm (BerganKDV) provided support for the audit.
In summary we determined:
Payments to ICS were reconciled back to contractual agreements
Costs related to benefit former employee were not passed back to the district
Reimbursable charges were reasonable and easily verified
Contract costs were reasonable to similar school district building projects

Description:  The 2019 Community Task Force will analyze pertinent information and consider options for the current facilities. Our Community Facilities Task Force will be comprised of a broad cross section of interests from School District residents and parents to district staff and administration.
The goal of the Task Force is to achieve a thorough understanding of the capacity of existing spaces and the areas where space is available. The Task Force will make a recommendation of the most appropriate use of these spaces to the School Board. The Task Force analysis will include Pearson School and the Central Family Center (CFC). It will also take into account enrollment trends.

Projected schedule of activities:
• April 8 – 24, 2019 @ 3:00PM Self-nomination application window
• May 15, 2019 @ 6:00PM Kick-off, informational meeting
• July 11, 2019 @ 6:00PM 1st summer 2019 meeting
•  August 22, 2019 @ 6:00PM 2nd summer 2019 meeting
• Fall 2019 Meetings all meetings @ 6:00PM
•  September 18, 2019
•  October 3, 2019
•  October 15, 2019
•  November 4, 2019
•  November 12, 2019
•  December 2, 2019
• November 20, 2019 @ 5:00PM Presentation of recommendations to School Board Facilities Committee
• December 9, 2019 @ 6:00PM Presentation of recommendations School Board Business Meeting
• January 2020 CFTF final presentation

https://docs.google.com/forms/d/1NU4GYsRkSmiwRu6obMRul-gnnD_6LMwhtTqf27vHygE/edit

Description:  The 2018-19 school district finance monthly update as presented for review.
Recommended Action
Approve 2018-19 revised General Fund Revenue in the amount of $98,126.764 as presented.

Description:  Policy Committee Chair Kristi Peterson will present three school district policies and two school district policy forms for approval along with school district policy 909 for deletion.
Recommended Action
Approve School District Policies 533, 614, 614FRM, 722 and 722FRM; and deletion of Policy 909 as presented.

Description:  April 8-24, 2019 Self-nomination period for Community Facilities Task Force (deadline 3:00PM on 4/24/19)
April 22, 2019 5:00PM Finance Committee Meeting District Office Room 202
April 24, 2019 4:00PM Communications Committee Meeting District Office Board Room
April 24, 2019 5:00PM Facilities Committee Meeting District Office Board Room
May 6, 2019 5:00PM Personnel Committee Meeting District Office Room 202
May 6, 2019 6:00PM School Board Work Session District Office Board Room
May 15, 2019 6:00PM Community Facilities Task Force District Office Board Room
May 20, 2019 5:00PM Finance Committee Meeting District Office Room 202
May 20, 2019 6:00PM School Board Business Meeting District Office Board Room
May 22, 2019 5:00PM Facilities Committee Meeting District Office Board Room
June 10, 2019 5:00PM Policy Committee Meeting District Office Room 202
June 10, 2019 6:00PM School Board Work Session District Office Board Room
June 24, 2019 5:00PM Finance Committee Meeting District Office Room 202
June 24, 2019 6:00PM School Board Business Meeting District Office Board Room
June 26, 2019 5:00PM Facilities Committee Meeting District Office Board Room