January 8, 2018 at 6:00 PM - School Board ReOrganization and Regular Business Meeting
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1. CALL TO ORDER AND ROLL CALL - CHAIR
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2. PLEDGE OF ALLEGIANCE
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3. WE ARE SHAKOPEE SCHOOLS - GOOD NEWS ITEMS
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4. CONSIDERATION OF AGENDA AS PRESENTED AND ADDITIONS
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5. ORGANIZATIONAL BUSINESS
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5.1. Election
Description:
The chairperson will accept nominations for the office of chairperson, and will proceed through the election of that individual. The newly elected chairperson will proceed with the nomination and election of the vice-chairperson, the clerk, and the treasurer. Officers for this past year were Chair Mr. Swanson; Vice-Chair Ms. Tucker; Clerk Ms. Hallett and Treasurer Mr. McKeand.
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5.2. Compensation
Description:
The School Board must adopt a resolution setting the compensation for the individual members. Compensation is currently $4,500 annually, with an additional $500 per year for the Chairperson and Vice Chairperson.
Recommended Action Approve compensation for 2018 as presented. |
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5.3. Designation of Official Depository and Additional Depositories
Description:
The School Board must designate an official bank depository. Anchor Bank is currently the official depository for the District. We will keep all of our funds in the official depository; however, we will invest moneys through a number of institutions. Additional depositories are as follows:
1. HomeTown Bank 2. Wells Fargo 3. US Bank Minneapolis 4. US Bank St. Paul 5. Minnesota School District Liquid Asset Fund Plus 6. BMO-Harris Bank 7. Bremmer Bank 8. MinnTrust through PMA 9. Associated Bank – for OPEB Trust transactions Recommended Action Approve the designation of official depository and additional depositories as presented. |
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5.4. Designation of Official Newspaper
Description:
The School Board must designate an official newspaper. The Shakopee Valley News is our official newspaper and the only local publication that meets the legal requirements for an official newspaper.
Recommended Action Approve the designation of Shakopee Valley News as the official newspaper of the District. |
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5.5. Information: Appointments to Special Assignments and Standing Committees
Description:
The Chair will designate appointment to these positions.
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5.6. Legal Assistance
Description:
The District uses more than one firm for its legal business depending on type of expertise needed.
Recommended Action Authorize the Superintendent and/or his designee to secure legal advice as needed during the year. |
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5.7. Use of Facsimile Signature
Description:
The following resolution should be adopted so the District can utilize check-signing software for 2018.
Recommended Action The school district will utilize a check signing software and facsimile signatures for the chairperson, clerk and treasurer to sign all checks issued by the school district except checks that are written on activity accounts. The activity account checks will be signed by the Director of Human Resources after all signatures are obtained on the supporting documentation. |
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5.8. Investments of Funds
Description:
Action by the school board is needed to allow the Director of Finance and Operations to invest surplus cash prior to the time he/she receives approval from the school board. The irregularity with which the school district receives its payments creates an investment opportunity at certain times during the year. It is impossible to invest this cash in a timely way if pre-approval of each investment is needed from the school board.
Recommended Action The Director of Finance and Operations or his/her designee be given the authority to invest surplus funds without prior approval of the school board within the limitations set by law and to complete required wire transfers with notification to the Board by the next meeting or as needed. |
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5.9. Electronic Funds Transfer
Description:
Minnesota Statutes 471.38, Subd. 3 and 3A requires the District to have controls relating to electronic funds transfers.
Recommended Action The Director of Finance and Operations or his/her designee be given authority to make electronic funds transfers (EFT) through the official depository. The official depository shall receive a certified copy of this authorization. The official depository will notify the District of an EFT within one day of receiving an EFT. The initiator of the EFT, the amount of the EFT and the approval of the designated business official will be documented and reported to the School Board at it next regular meeting. |
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5.10. Pre-Payment of Bills
Description:
There are times when the prompt payment of bills allows us to receive a discount. In some instances we cannot take advantage of these discounts if we must wait for formal approval of these bills.
Recommended Action The School Board of Independent School District No. 720 grants the Director of Finance and Operations or his/her designee the authority to pay bills prior to approval of those bills, so that it may take advantage of discounts offered for prompt payment. |
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5.11. Approval of P-Card Users
Description:
The following list of school district Purchasing Card users and spending limits needs to be reviewed and approved.
Recommended Action Approve the list of P-Card users and their corresponding credit limits as presented.
Attachments:
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5.12. Appointment of District Physicians
Description:
There are times when the district has the need of physicians’ services.
Recommended Action Appoint the physicians of the Shakopee Park Nicollet Medical Center as school district physicians for 2018 calendar year. |
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5.13. Board Meeting Schedule for Calendar Year 2018
Description:
Dates and times for Calendar Year 2018 need to be reviewed and confirmed.
Recommended Action Approve meeting dates and times for 2018.
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5.14. LEA Designation 2018
Description:
Annual LEA (Local Education Agency) designation is made to ensure the maintenance of compliance with the appropriate Federal statutes and regulations (Public Law 107-110), and State procedures currently in effect. Designee will also act as the responsible authority in all matters relating to its administration.
Recommended Action Designate the Superintendent as LEA representative for 2018. |
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5.15. Designation of Identified Official with Authority for the MDE External User Access Recertification System
Description:
The Minnesota Department of Education (MDE) requires that school districts annually designate an Identified Official with Authority to comply with State Access Control Security Standard 1.0 which states that all user access rights to Minnesota state systems must be reviewed and recertified at least annually. The Identified Official with Authority will assign job duties and authorize external user’s access to MDE secure systems for their local education agency (LEA).
Recommended Action Authorize Interim Superintendent Gary Anger to act as the primary Identified Official with Authority (IoWA) and Sarah Koehn as the IoWA to add and remove names only for the Shakopee Public School District 0720-01 as presented. |
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5.16. Policy
Description:
The district’s policies need to be recognized in their present form for 2018.
Recommended Action Authorize approved policies for continuation in 2018. |
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5.17. Board Meetings on Holidays
Description:
The board will take action to allow board meetings on Columbus Day.
Recommended Action Approve board meetings on Columbus Day 2018 as presented. |
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6. CONSENT ITEMS
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6.1. Personnel Items
Description:
6.1.1 Acceptance of Resignations Last Name, First Name, Position, Location, Effective Boroos, Jean, Health Assistant, Pearson 6th Grade Center, 1/05/2018 Callahan, Pamela, Program Support Assistant, Sun Path Elementary School, 12/08/2017 Hommerding, Meghan, Program Support Assistant, West Junior High School, 12/22/2018 Johnson, Suzanne, Director of Finance and Operations, Districtwide, 1/31/2018 Recommended Action Accept the resignations and thank them for their service to the district. 6.1.2 Approval of Non-Certified Contracts Last Name, First Name, Position, Location, Salary, Effective Date Duran Marin, Valeria, Office Assistant, High School, $15.40/hr, 1/02/2018 Evink, Rebecca, Food Service Worker, Eagle Creek Elementary School, $12.52/hr, 11/29/2017 Gutierrez, Nicole, Program Support Assistant, Central Family Center, $14.59/hr, 1/02/2018 Solonynka, Jesseline, Program Support Assistant, Red Oak Elementary School, $13.35/hr,12/18/2017 Toth, Miranda, Program Support Assistant, Pearson 6th Grade Center, $14.87/hr, 1/02/2018 Villafana, Nicole, Program Support Assistant, Sweeney Elementary School, $15.16/hr, 12/22/2017 Recommended Action Approve non-certified contracts as presented. 6.1.3 Approval of Long Term Substitute ContractsName LTS, Replacing, Position, Location, Approx. Dates, Grade/Step, Approx. Days, FTE, Salary Olson, Michael, Hill, Brenda, School Social Worker, East Junior High School, 1/02/2018 through approx. 6/1/2018, MA Step 3, 104 days, 1.0, $254.10/day Rademacher, Jody, Avalos, Miranda, Teacher, Stepping Stones, Central Family Center, 12/18/2017 through approx. 3/19/2018, BA Step 3, 60 days, 1.0, $212.04/day Recommended Action Approve long term substitute contracts as presented. 6.1.4 Approval of Assignment Change Last Name, First Name, Old Position, New Position, FTE, Salary, Effective Strauss, Nathaniel, Technology Support Specialist , Manager of Technology, 1.0, $80,000.00, 12/11/2017 Recommended Action Approve the assignment change listed above. 6.1.5 Approval of Co-Curricular Assignments Last Name, First Name, Position Title Webster, Stephanie, Volunteer Speech Coach Feltis, Hailey, Junior High Musical Recommended Action Approve the co-curricular assignments as presented. 6.1.6 Approval of Teacher Seniority List The teacher seniority list is presented for approval. Recommended Action Approve the teacher seniority list as presented.
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6.2. Approval of minutes of the Truth in Taxation Hearing and School Board Business Meeting held December 11, 2017
Description:
Recommended Action
Approve the minutes of the Truth in Taxation Hearing and School Board Business Meeting held December 11, 2017 as presented.
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6.3. Consideration of bills and authorization to pay same.
Description:
Recommended Action
Approve the bills and authorize to pay same as presented. |
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6.4. Approval of wires report
Description:
Recommended Action
Approve the wires report as presented.
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6.5. Approval of 2018-19 Middle School Registration Guide
Description:
Recommended Action
Approve the 2018-19 Middle School Registration Guide as presented.
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6.6. Approval of 2018-19 Course Proposals
Description:
Recommended Action
Approve the 2018-19 Course Proposals as presented.
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6.7. Approval of 2018 SRO Agreement
Description:
Recommended Action
Approve the 2018 School Resource Officer Agreement as presented.
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6.8. Change Order #2 Sweeney Elementary Boiler Replacement Project
Description:
Change Order #2 for the Sweeney Elementary Boiler Replace Project in the amount of $4,276.25 is presented for approval.
Recommended Action Approve Change Order #2 as presented.
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6.9. Acceptance of Bids 2018 LTFM Re-Roofing Pearson Elementary Sections A, B, C & F
Description:
Recommended Action
Accept the bids for the 2018 LTFM Re-Roofing Pearson Elementary Sections A, B, C & F and award the project to Palmer West Construction Company with a base bid total of $747,800 and a line item add for wall panels of $65,800 for a total amount of $813,600 as presented.
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7. OLD BUSINESS DISCUSSION ITEMS
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7.1. ACT Testing Update
Presenter:
Data, Assessment & Testing Director Dave Orlowsky and HS Assistant Principal Sarah Jordan
Description:
Dave Orlowsky and Sarah Jordan will present an update on the ACT testing which will be held on February 27, 2018.
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7.2. Construction Update
Presenter:
ICS Consulting
Description:
ICS Consulting will present a construction update for the board.
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7.3. 2017-18 Budget Update
Presenter:
Acting Interim Superintendent Jon McBroom
Description:
Acting Interim Superintendent Jon McBroom will present an update regarding the 2017-18 budget.
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8. OLD BUSINESS ACTION ITEMS
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8.1. Status of the Pearson 6th Grade Center for the 2018-19 School Year
Presenter:
Acting Interim Superintendent Jon McBroom
Description:
Acting Interim Superintendent Jon McBroom will provide a status update regarding the Pearson 6th Grade Center for the 2018-19 School Year.
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9. NEW BUSINESS DISCUSSION
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9.1. Budget Assumption Discussion Regarding 2018-19 School Year
Presenter:
Acting Interim Superintendent Jon McBroom
Description:
Acting Interim Superintendent Jon McBroom will provide some assumption information for the 2018-19 School Year for board discussion.
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9.2. Facility Building Rental Adjustments
Presenter:
Acting Interim Superintendent Jon McBroom
Description:
Acting Interim Superintendent Jon McBroom will present a draft of facility building rental adjustments for board review.
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9.3. Update on High School Registration Guide
Presenter:
Director of Teaching & Learning Nancy Thul
Description:
Director of Teaching & Learning Nancy Thul will provide an update regarding the 2018-19 High School Registration Guide for board review.
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10. NEW BUSINESS ACTION ITEMS
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11. OTHER
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12. COMMITTEE REPORTS
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13. RECOGNITION OF VISITORS TO BOARD MEETING
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14. UPCOMING MEETINGS AND IMPORTANT DATES
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15. ADJOURNMENT
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